Faculty Services Manager
2 months ago
Overview:
**Term: 18 months**
The Faculty Services Manager (FSM) is responsible for ensuring the accuracy and timeliness of appointments and academic processes for the Faculty of Engineering. This position independently supports governing and administrative councils and committees, and provides support to the senior management team for data management and integration across a wide range of functional areas. The incumbent provides confidential advice and guidance consistent with policies, procedures and best practice. The Faculty Services Manager provides institutional memory and stability, keeps record of the governance and administration of the Faculty, ensuring adherence to related policies, procedures and ensuring continuity between successive administrations. As a member of the Dean of Engineering team, the FSM works collaboratively with colleagues and provides support on administrative matters as needed.
**Responsibilities**:
Administration of appointment procedures and academic processes
- Is responsible for administering or overseeing all faculty and non-faculty appointments for the Faculty of Engineering including tenured, probationary, definite term, special lecturer, research, visiting, post-doctoral fellow and adjunct appointments; supervises appointment related paperwork (if work is done by others) and ensures accuracy and timely completion of the process
- Troubleshoots questions on appointment types, and makes recommendations to senior leaders
- Supports faculty recruiting efforts including managing Job Bank postings and acts as the liaison with Immigration Services on the hiring of foreign nationals
- Provides initial review of submissions to the University Appointments Review Committee (UARC)
- Supports the tenure and promotion process including committee membership, liaises with external examiners, prepares materials for distribution to the Faculty Tenure and Promotion Committee (FTPC) and University Tenure and Promotion Committee (UTPC), schedules meetings and records minutes
- Administers process for sabbatical and other leaves of absence
- Stays abreast of policies, procedures and guidelines on appointments and academic processes
- Provides coaching and support to administrative staff in the academic units (8) on the interpretation of policies, and administration of academic processes
- Prepares administrative appointments for senior leadership roles in the Faculty
- Acts as a resource within the Faculty of Engineering on the administration of all academic matters related to appointments, tenure and promotion, sabbaticals and other leaves
- Identifies opportunities to streamline existing processes; investigates and supports the transition from paper-based to electronic systems
Administrative support to governing council and administrative committees
- Provides professional support and guidance to various governing bodies and administrative committees including Engineering Faculty Council (EFC), Engineering Faculty Assembly (EFA), Chairs, Directors and Associate Deans (CAD), Academic Policy Committee (APC), Engineering Planning Committee (EPC)
- Prepares an annual schedule of meeting dates that align with EFC constitution and by-laws
- Ensures compliance with Faculty constitution and by-laws as it relates to EFC and standing committees
- Maintains the official record and electronic mailing list of EFC and standing committee membership
- Acts as Secretary to the EFC Nominating Committee and supports the appointments process for EFC and standing committees
- Initiates communication with departments and other Faculties to solicit members as required
- Provides professional support to various ad-hoc committees including Dean’s Staff Advisory Committee (DSAC), Honours and Awards Committee
- Supports Chair and Director Nominating Committees and related processes
- Oversees meeting logistics including room bookings, catering, etc.
- Prepares agenda and related materials for distribution to committee members, manages presentation needs, and related equipment
- Acts as recording secretary, distributes minutes, tracks and reports on progress of action items, and maintains the institutional record for the Faculty
Data collection, management and warehousing
- In collaboration with Academic Support Units, facilitates data integration across functional areas and different platforms
- As directed by the Executive Officer, implements the action plans resulting from the Faculty’s data strategy
- Supports senior staff on a variety of data needs including but not limited to data collection, management, warehousing
- Translates results of routine data analysis into reports and presentations
- Supports existing and initiates new datasets; maintains relevant data files
- Identifies system deficiencies and limitations; recommends areas of enhancement; manages security permissions with Engineering Computing
- Assists with various exports from the data warehouse; identifies, investigates and resolves dat
-
Faculty Services Manager
2 weeks ago
Waterloo, Canada University of Waterloo Full timeOverview: The Faculty Services Manager is responsible for ensuring the accuracy and timeliness of appointments and academic processes for the Faculty of Arts. This position independently supports governing and administrative councils and committees and provides support to the senior management team for data management and integration across a wide range of...
-
Faculty Events Manager
6 days ago
Waterloo, Canada University of Waterloo Full timeOverview: The Faculty Events Manager is accountable for all facets of the Faculty of Mathematics events. This includes event strategy, planning and coordination, marketing and communications, logistics, administration, budgeting, and evaluation. Events include but are not limited to faculty/staff/student awards events, building openings, donor recognition...
-
Executive Manager, Faculty Association
9 months ago
Waterloo, Canada University of Waterloo Full timeOverview: Reporting directly to the Faculty Association University of Waterloo (FAUW) President, the Executive Manager (EM) is a strategic leader and advisor, working in consultative partnership with elected leadership to further and enhance the services rendered by the FA to its members. As the most senior staff member in the Faculty Association, the EM is...
-
Faculty Financial Officer
7 months ago
Waterloo, Canada University of Waterloo Full timeOverview: **Term: 18 months** The Faculty Financial Officer (FFO) is accountable to the Executive Officer for achieving service excellence in a complex, decentralized environment while ensuring that all financial activities in the Faculty of Engineering are properly accounted for and that available financial management tools are effectively applied. This...
-
Faculty Financial Analyst
7 months ago
Waterloo, Canada University of Waterloo Full timeOverview: The Faculty Financial Analyst is an integral member of the Finance team in the Dean’s Office which is responsible for ensuring that all financial activity in the Faculty of Science is appropriately accounted for, that internal processes and controls are appropriately applied, and that available financial management tools are effectively utilized....
-
Cte Faculty Liaison
5 days ago
Waterloo, Canada University of Waterloo Full timeOverview: **Term: 13 Months** A CTE Faculty Liaison provides expert advice to instructors, primarily in their Faculty, regarding teaching strategies, learning activities, course design, assessment methods, instructional innovations and the integration of appropriate and effective learning technologies into face-to-face and blended learning course designs....
-
Faculty Financial Analyst
6 days ago
Waterloo, Canada University of Waterloo Full timeOverview: Reporting to the Faculty Financial Officer, the Faculty Financial Analyst assists in ensuring that all financial activity in the Faculty of Mathematics is properly accounted for and available financial management tools are effectively utilized. The Faculty Financial Analyst provides the Faculty Financial Officer with information to support...
-
Administrator, Faculty Graduate Studies
6 days ago
Waterloo, Canada University of Waterloo Full timeOverview: The Faculty Graduate Administrator is responsible for providing strategic support to the Associate Dean, Graduate Studies, for all key administrative operations associated with the graduate portfolio in the Faculty of Health. This position provides continuity as academic leadership changes. The incumbent develops, implements, and maintains...
-
Cte Math Faculty Liaison
8 months ago
Waterloo, Canada University of Waterloo Full timeOverview: A CTE Faculty Liaison provides expert advice to instructors, primarily in their Faculty, regarding teaching strategies, learning activities, course design, assessment methods, instructional innovations and the integration of appropriate and effective learning technologies into face-to-face and blended learning course designs. This role works in...
-
Faculty Financial Coordinator
2 days ago
Waterloo, Canada University of Waterloo Full timeOverview: Under the general guidance of the Faculty Financial Officer, the Faculty Financial Coordinator (‘FFC’) is responsible for making or facilitating purchases on behalf of clients identified, particularly student teams and students involved in Capstone or other projects. The incumbent provides exceptional client support, expert advice, training,...
-
Waterloo, Canada University of Waterloo Full timeOverview: The newly established Office of the Associate Vice-President, Faculty Planning and Policy supports faculty in delivering on the University’s mission. Reporting to the Director, Faculty Relations, the Associate Director, Faculty Relations and Policy Planning works with University administration, including decision-makers, faculties, and support...
-
Academic Policy Advisor
2 days ago
Waterloo, Ontario, Canada University of Waterloo Full timeThe University of Waterloo is seeking a highly skilled and experienced Academic Policy Advisor to join our team in Faculty Relations. As an integral member of our administrative community, you will play a key role in providing strategic advice and expertise on policy interpretation, development, and implementation.Reporting to the Director, Faculty...
-
Waterloo, Ontario, Canada Computing Research Association Full timeWe are seeking excellent faculty members to enhance our strengths in data management and data systems, focusing on data science and intelligence.Company OverviewThe David R. Cheriton School of Computer Science is the largest computer science school in Canada, with 113 faculty members. It enjoys an excellent reputation in theoretical and applied research and...
-
Manager, Student Services and Engagement
7 months ago
Waterloo, Canada University of Waterloo Full timeOverview: The Manager, Student Services and Engagement (Manager) administers Electrical and Computer Engineering’s (ECE) undergraduate programs and directs the operation of the undergraduate studies program office. In this key leadership role, the Manager directly supports students’ academic success and plays a strategic role in developing a new kind of...
-
Waterloo, Canada Euro Math Soc Full timeA powerhouse of discovery and innovation. The University of Waterloo invites applications, nominations, and expressions of interest for the position of Dean, Faculty of Mathematics with the appointment to be effective July 1, 2025. As North America's only dedicated Faculty of Mathematics, Math at Waterloo has earned a global reputation for teaching...
-
Academic Services Coordinator
2 weeks ago
Waterloo, Canada University of Waterloo Full timeOverview: The Academic Services Coordinator provides a board spectrum of responsibilities including but not limited to client service, academic integrity, calendar management, support for core functions (e.g., admissions, First Year Engineering Office, etc.), special projects, data management, and general administrative duties. The position acts as a liaison...
-
Academic Services Coordinator
2 weeks ago
Waterloo, Canada University of Waterloo Full timeOverview: This position has a focus on the management of the Undergraduate Calendar. Prior experience pertaining to management of the undergraduate calendar is required. The USG range for this role is USG 7-8. The Academic Services Coordinator provides a board spectrum of responsibilities including but not limited to client service, academic integrity,...
-
Academic Services Coordinator
5 days ago
Waterloo, Canada University of Waterloo Full timeOverview: The Academic Services Coordinator provides a board spectrum of responsibilities including but not limited to client service, academic integrity, calendar management, support for core functions (e.g., admissions, First Year Engineering Office, etc.), special projects, data management, and general administrative duties. The position acts as a liaison...
-
Manager, Academic Services and Engagement
7 months ago
Waterloo, Canada University of Waterloo Full timeOverview: The Manager, Academic Services and Engagement (Manager) administers Mechanical & Mechatronics Engineering’s (MME) undergraduate programs and directs the operation of the undergraduate studies program office. In this key leadership role, the Manager directly supports students’ academic success and plays a strategic role in developing a new kind...
-
Manager, Research
6 days ago
Waterloo, Canada University of Waterloo Full timeOverview: **Term: 15 months** Working directly with the Associate Dean, Research and International (ADRI), the incumbent’s primary objectives will be to grow the research portfolio of Mathematics’ faculty members, ensure the ongoing success of Mathematics faculty in flagship national research programs, raise the national and international profile of the...
