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Paralegal, Professional Conduct and Illegal

4 months ago

Vancouver, Canada Architectural Institute of British Columbia Full time

The Architectural Institute of British Columbia (“AIBC”) is seeking a permanent full-time Paralegal, Professional Conduct and Illegal Practice Officer (“PCIP Officer”) to join our hardworking and collaborative team. This position plays an important role within the Professional Conduct and Illegal Practice department and will appeal to those who have an interest in enforcing legislation and the legal processes of professional regulation and have an appreciation for working in the public interest.

**About the Role**
This position combines the core responsibilities of both branches of the PCIP department, Professional Conduct (PC) and Illegal Practice (IP), with a primary focus on enforcement of standards for registrants, including complaints, investigation, and discipline, as well as investigation into misrepresentation and the illegal practice of architecture by non-registrants.
Working closely with the Professional Conduct Officer, you will:

- review and investigate complaint files as a staff investigator.

Working closely with the Illegal Practice Officer, you will also participate in:

- complaint investigations;
- correspondence with complainants and members of the public; and
- file management, resolution, and publication.

To assist the general operations of the department, you will:

- participate in drafting legal documents and discipline outcomes, including resolution agreements, joint submissions, and related correspondence;
- assist with policy and bylaw research; and
- provide administrative support to the PCIP statutory Committees and operational advisory groups, including working with individual investigators from the Investigation Committee.

**Measures of Success**
To be successful in this role, effective time management, as well as proficient communication and problem-solving skills are crucial. Additionally, the ability to work with considerable autonomy, show initiative in decision-making, and pay exceptional attention to detail in all related tasks is of critical importance.

**About You**
If you have a passion for professional ethics and administrative law, and enjoy working both independently and in a collaborative team environment, this opportunity is for you

Specifically, we are seeking individuals with:

- experience managing complaint queries;
- experience preparing and editing written reports, briefings, policy drafts, and other professional legal documents;
- strong customer-service skills, including the ability to remain objective and professional in challenging conversations such as when a person is upset or confrontational;
- advanced research, critical thinking, and analysis skills;
- good computer skills and the ability to use tools and software such as Microsoft Office Suite (e.g., Teams, Word, Excel, PowerPoint, SharePoint, databases etc.).

Ideally, you have gained these capacities through:

- a university or associate degree in legal studies, political science, public policy or related field, or a diploma or certificate from a recognized paralegal program. An equivalent combination of related experience, education, or training may be considered; and
- at least two years of experience in compliance, legal administration and/or paralegal experience in a law office, a regulatory body, public sector, or non-profit organization.

Professional regulatory experience in compliance, unauthorized practice, and/or administrative law is considered an asset.

**About Us**

The AIBC is an independent body with the mandate to regulate the profession of architecture in the interest of the public through a responsive framework. Established in 1920 by provincial statute, the organization now governs the profession under the authority of the _Professional Governance Act_.

The AIBC maintains institutional excellence through continuous improvement and mutual respect. Our team fosters a welcoming, progressive, collaborative, and innovative environment. This position will be offered a comprehensive and competitive total rewards package, including the option for membership in the Public Service Pension Plan. When working in our centrally located downtown Vancouver heritage building, you will be near a variety of excellent cultural, restaurant and commuter options.

The AIBC provides flexible working arrangements and has adopted a hybrid working environment where most staff split their time between the AIBC offices and working remotely.

**In efforts to facilitate effective on-boarding and training, we typically request new staff to come into the office regularly during the first few months of their employment.**

**How to Apply**

To support a work environment that reflects inclusion, innovation, and the diversity of our communities, women, Indigenous Peoples, racialized individuals, persons of diverse gender identity or expression, persons with disabilities, and others who may wish to enthusiastically contribute to the work of the AIBC, are encouraged to apply.

**If you require ac