Scheduling Coordinator

3 weeks ago

Winnipeg, Canada Impact Security Group Full time

Job Title: Scheduling Coordinator / Office Assistant

Are you someone who thrives on organization and meticulous attention to detail? Do you enjoy playing a pivotal role in ensuring the smooth operation of a bustling office environment? If so, we have an excellent opportunity for you We are currently seeking a highly organized and motivated Scheduling Coordinator/Office Assistant to join our team.

Company Overview:
Our company takes pride in providing top-notch services, and our office plays a critical role in supporting our operations. We are dedicated to maintaining efficiency and excellence in everything we do.

Position Summary:
As a Scheduling Coordinator and Office Assistant, you will be at the heart of our daily operations. Your responsibilities will include managing schedules, assisting with office tasks, and ensuring everything runs seamlessly. Your efforts will directly contribute to the overall success of our organization.

Key Responsibilities:
Schedule Management: Create and maintain effective schedules for our office, taking into account our business needs and the availability of team members.

Collaboration: Work closely with department heads and team members to understand their needs and ensure proper coverage.

Time-off Requests: Handle time-off requests and ensure that we maintain adequate staffing during absences and busy periods.

Office Coordination: Assist with various office tasks and keep things running smoothly, even during unexpected disruptions.

Communication: Maintain clear and timely communication with team members, keeping them informed of any schedule changes or adjustments.

Attendance Tracking: Monitor and track employee attendance, addressing any issues that may affect our office's efficiency.

Compliance: Collaborate with our HR team to ensure that we comply with labor laws, company policies, and relevant regulations, including the requirement of possessing an Alberta security license.

Process Improvement: Identify opportunities to streamline our scheduling processes and implement improvements for greater efficiency.

Qualifications and Skills:

- High school diploma or equivalent required; Bachelor's degree preferred.
- Previous experience in scheduling and resource coordination is a plus.
- Exceptional organizational skills and the ability to manage multiple tasks.
- Strong communication skills for effective collaboration with team members.
- Proficiency in using scheduling software and office tools.
- Attention to detail to handle scheduling conflicts and challenges proactively.
- Adaptability to changing business needs and the flexibility to adjust schedules as necessary.
- Possession of a valid Alberta security license is mandatory.

How to Apply:
If you are enthusiastic about contributing to our office's success as a Scheduling Coordinator and Office Assistant and hold a valid Alberta security license, we invite you to apply. Please submit your updated resume along with a cover letter highlighting your relevant experience and explaining why you are an ideal fit for this role.

Join our team and become part of an organization that values its employees, offering opportunities for professional growth and advancement. We look forward to welcoming you to our team

Our company is an equal opportunity employer, and all qualified applicants will receive consideration for employment

Pay: $45,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Extended health care
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- On call
- Weekends as needed

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Winnipeg, MB R2C 3L9: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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