Clerk Typist

**Job Description**:
**Competition #22/283**

**Internal/External Posting**

**Closing date: January 5, 2023**

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**Clerk Typist - Fire Prevention (Continuous)**

**Victoria Fire Department**

**POSITION FUNCTION**:
Perform reception and clerical support services to the Prevention, Suppression and Training Divisions of the Fire Department.

**KEY DUTIES**

Verify, code and enter information on incident response forms into Fire Department database review FDM course reports submitted by Officers to ensure accuracy and consistency and discuss inaccuracies with Officers; provide advice and guidance to Officers on accurate completion of FDM reports; complete Fire Commissioner report forms from fire incidentresponse forms.

Respond to enquiries from staff, the public, schools and outside agencies by providing information on inspections, statistics, fire prevention bylaws and other general fire enquiries; take messages and direct calls; receive, respond to or forward requests for information to Freedom of Information Officer for processing; respond to property search requests and prepares Oil Tank letters; issue permits, sells key vaults, handles funds and completes related records.

Provide clerical support to assist in the coordination of training of fire department personnel; make travel arrangements; arrange facilities and training materials; complete expense claim forms, cheque requisitions, emergency purchase orders, invoices and journal vouchers; monitor and reconcile training expenditures for employees; maintain employee training and certification records.

Prepares and maintains statistical data for the department such as month end reports and call response rate reports; determine changes to property information such as ownership and business classification; type a variety of letters, memos, forms and reports from typed or handwritten copy; maintain various manual and computerized files;

Perform related duties where qualified.

**INDEPENDENCE**

Work is generated through incidents and inspections or assigned by supervisor and designated staff.

Work is reviewed by supervisor.

Problems are referred to supervisor.

**WORKING CONDITIONS**

**Physical Effort**:
Sit with arms unsupported while keyboarding. (frequent)

**Mental Effort**:
Meet multiple deadlines. (occasional)

**Visual/Auditory Effort**:
Focus on a variety of source data and computer for short periods. (frequent)

**Work Environment**:
Office.

**KEY SKILLS AND ABILITIES**

Organize and prioritize work.

Type 60 wpm; working level operation of current City of Victoria word processing and database programs.

Maintain accurate records.

Deal with the public in a courteous and tactful manner.

**QUALIFICATIONS**

**Formal Education, Training and Occupational Certification**:
High school graduation.

**Experience**:
1 year of related experience.

or an equivalent combination of education and experience.

**OTHER**:
May be requested to substitute in a more senior position.

**Work schedule: Monday - Friday, 35 hour work week**

**$32.07 per hour, Pay Grade 7**

**Job Code #4024**

**This is a CUPE Local 50 Position**

**COVID-19 Vaccination Requirement**

**Applicants who are not current City of Victoria employees will be asked to provide proof of vaccination against COVID-19 during the recruitment process. External applicants who cannot be fully vaccinated based on a protected legal ground as defined in the BC Human Rights Code may request an accommodation.**

**At the City of Victoria, we are committed to recruiting a diverse workforce that represents the community we serve. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process.**

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