Accounts Payable Administrator

2 weeks ago


Calgary, Canada BMP Mechanical Ltd Full time

**Position Summary**

Reporting to the Controller, the Accounts Payable Specialist will be responsible for maintaining an accurate record of accounts payables and vendor invoices, as well as general office duties.
This is a new position within the organization that will evolve. This opportunity will initially involve assistance with the implementation of a new purchase order system that vendor invoicing will be routed through.

**Typical Duties and Responsibilities**
- Receive, sort, prepare, enter and code invoices by ensuring purchase orders, receiving's, and invoices are matched then set up for payment
- Print, scan, and index invoices
- Determines and uses the proper account codes and obtains appropriate approvals
- Manage vendor invoice approval workflows in Fraxion
- Ensure vendors are paid on a timely and accurate basis to avoid service charges
- Reconciliation of monthly vendor statements
- Prepare various spreadsheet reports
- Expenses and fuel card processing
- Other duties as assigned

**Qualifications**
- Post-secondary education in Accounting or Office Administration is considered an asset
- Previous Accounts Payable experience and handling PO's, invoices, and payments is required
- High degree of accuracy and attention to detail
- Self-starter who must have proven time management, organizational, and problem solving skills to organize workload, set priorities, and to ensure work tasks are performed accurately and timely
- Must be able to respond to questions and make calls regarding billing problems.
- Excellent customer service & communication skills
- Strong Computer skills; proficient with Excel and Outlook
- Experience with Quickbooks, Fraxion, and/or Microsoft Business Central is considered an asset

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- RRSP match

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Calgary, AB T2H 2B7: reliably commute or plan to relocate before starting work (required)

**Experience**:

- vendor management: 1 year (preferred)
- Accounts payable: 1 year (preferred)

Work Location: In person

Expected start date: 2023-05-16



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