Accounts Payable Clerk

2 weeks ago

Ottawa, Canada Urbandale Corporate Full time

**Position Title: Intermediate Accounts Payable Clerk**
**Department: AP/AR**

**Purpose**:
To ensure the timely completion of accounts’ payable functions in accordance with existing accounting controls.

**Major** **Responsibilities**:
1. Perform the day-to-day accounts payable transactions and ensure that invoices, expense reports, check requests are accurately coded, approved, posted, and processed conforming to standard procedures (This qualification includes understanding debit and credits. Understanding journal entries and accruals).

2. Attach the corresponding purchase order and all the supporting documentation to incoming invoices.

3. Distribute invoices for authorization/approval from various departments.

4. Job cost expenditures, including entering job codes, phase codes, cost codes, expenditures, contract review, tracking progress payments and reports.

5. Prepare weekly computerized cheque runs, complete printing of cheques, submit to signing authorities for signature.

6 Prepare signed cheques for mailing, send out cheques in a timely matter to ensure no late fees occur.

7. Research and resolve a variety of internal and external inquiries concerning account status, including communicating the resolution of discrepancies. Vendor statement reconciliation.

8. Retrieve invoices from multiple utility websites. Balance Utilities quarterly to the General Ledger.

9. Process employee expense reports for accuracy and compliance with internal policies.

10. Review the Aged Trial Balance for the residential and commercial portfolio.

11. Prepare and enter Journal Entries and accruals.

12. Maintains, files, and distributes accounting documents, records, and reports.

Scanning and filing electronically. File paper copies if required.

13. Assist with the timely and accurate preparation of month-end close and year-end close cycles incl working papers and other reports as it relates to the accounts payable function for external audits.

14. Ability to work in a fast-paced environment and an always changing cycle of work tasks.

15. May perform other duties as assigned.

**Other**

Back up to ensure timely payments for Utilities, credit cards and Manual payments are delivered on time.

**Qualifications**:
At least 2 years of related accounting experience.

Attention to detail.

Minimum 2 years Microsoft Office experience.

Willingness to learn and grow within the role.

**Knowledge **and** **abilities**:
1. Effective oral communications skills, with courteous, efficient telephone manner.

2. Excellent organizational skills and ability to prioritize work.

3. Demonstrated ability to record and process financial transactions using computer software

within deadlines and with close attention to accuracy and detail.

4. Problem solving by mentally sorting, organizing, or visualizing processes

5. Working knowledge of Windows Office, Adobe software, MRI and Nexus knowledge is considered a strong asset.

6. Demonstrated ability to work effectively without detailed verification of accuracy by supervisor.

7. Teamwork and collaboration is stressed.

8. Ability to multi-task and adapt to changing workloads and tasks.

9. Ability to manage high volume of invoice processing.

**Job Types**: Full-time, Temporary
Contract length: 3 months

**Salary**: $40,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- RRSP match
- Vision care

Schedule:

- 8 hour shift

COVID-19 considerations:
Mandatory Covid vaccine policy

**Experience**:

- vendor management: 2 years (preferred)
- accounts payable: 2 years (preferred)

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