Community Engagement Coordinator

3 weeks ago

Tiverton, Canada Huron Shores Hospice Full time

**Work Location**: Hybrid. Huron Shores Hospice is in Tiverton, Ontario. Work from home may be acceptable for some tasks; the requirement is to be on-site for events and meetings/training.

**Hours per week**: This is a 35-hour-per-week position. Standard Work Week: (Monday to Friday) with flexible working hours based on requirements of the position; evenings and weekends where necessary

**Compensation**: We offer a competitive salary commensurate with experience.**Responsibilities**:_
**Planning, Special Events and Community Awareness**
- Responsible for planning, executing, and evaluating special events and promotions.
- Help set fundraising goals, prepare and send out sponsorship packages to past and potential sponsors, and secure in-kind donations
- Maintain guest lists, gather and prepare registration materials, and other duties as assigned for fund-raising events
- Responsible for the development and implementation of awareness campaigns
- Oversees the cultivation, acquisition, solicitation and recruitment of event participants, attendees, teams, donors, and volunteers
- Responsible for the development of marketing materials and the implementation of plans to promote events
- Build community awareness by setting up presentations with community groups
- Collaborates with the Executive Director, Grant Writing Committee, and the Fundraising Committee of the board to develop an annual fund development plan to meet budget requirements and acts as the liaison between the committees to report back and execute the plan
- Collaborates with the Executive Director and the Fundraising Committee to develop and implement an annual communications plan
- Handle all administrative details associated with the fundraising committee meetings (i.e. prepare and distribute notices, agendas, minutes, etc.)

**Donor Retention, Stewardship, and Recognition**
- Responsible for leveraging donor retention insights and identifying and stewarding donors and donor prospects; implement strategies to encourage new or increase contributions
- Conduct preliminary research on prospective corporate, foundation and individual donors
- Steward and grow our monthly giving program, Compassion Champions
- Collaborate with Legacy Lead to steward and grow our legacy giving program and maintain recognition wall
- Steward and grow our security donation program
- Steward major donors by arranging meetings, phone calls and thank you letters providing an update on the organization
- Maintain and update donor database, tracking and reporting donor retention and development trends (Sumac Database Program)
- Work to increase giving annually
- Answer donor questions regarding past donations and giving opportunities
- Prepare donor acknowledgements for all incoming contributions & responsible for welcoming first-time donors with a welcome package

**Communications and Community Relations**
- Write and send out a monthly eNewsletter telling the story of our organization, sharing upcoming events and driving impact
- Coordinate production and mailing of year-end printed newsletter and any annual appeal letters
- Create monthly fundraising reports and other database reports as needed
- Design and schedule posts and monitor all social media platforms. Track and report analytics on all social media platforms and website
- Develop stories that can be told to community to drive impact
- Maintain and update website with an eye to search engine optimization and track analytics
- Write blogs for website
- Maintain and update Google Business Page

**Other Duties**
- Assist the Executive Director with other duties as assigned
- **Requirements and Knowledge**_
- Minimum 2-5 years' experience in event planning, fundraising or public relations; non-profit experience preferred
- Post-Secondary degree/diploma in Special Events Planning or Public Relations or related field
- The ability to work independently and collaboratively
- Excellent verbal and written communications skills
- Ability to present information concisely and effectively, both verbally and in writing
- Ability to manage multiple projects simultaneously, in a fast-paced setting, with shifting priorities and constant deadlines
- Social Media, Website Management, and Print Marketing experience preferred
- Advanced level of knowledge of general office procedures, efficient computer skills, file management
- Excellent computer expertise including Microsoft Word, Excel, PowerPoint and mail merge
- Design expertise, including Wix and Canva
- Self-starter and is able to function as part of a team
- Experience working with volunteers
- Positive and compassionate approach to client service and a demonstrated capacity for empathy.
- A passion for hospice palliative care and helping those in need
- **About Huron Shores Hospice**_

Huron Shores Hospice is a volunteer-led nonprofit organization that provides quality of life at the end of life, offering compassionate, holistic care and support to individuals living with

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