Operations Analyst
3 weeks ago
**Job Summary**
This position is responsible for supporting all aspects of operations to ensure the team is able to meet the needs of our customers. This is a temporary position with an anticipated duration of September 5, 2023 through March 15, 2024.
**Purchasing and Planning Duties**
- Ensure all purchasing activity is executed timely and track the progress of all shipments.
- Follow up with suppliers for updated ETA’s.
- Maintain NAV with accurate order quantities and expected arrival dates.
- Create and maintain receiving schedules for multiple facilities to enhance the interdepartmental communication for incoming materials while managing inventory based on facility constraints.
- Review planning schedules for accuracy and update ERP system as required.
- Data entry for new work orders and purchase orders
***Traffic Related Duties**
- Schedule Pickup Appointments in TMS software for various shipping locations
- Data entry for shipment routing for retail customers
- Data entry for onboarding new carriers and updating existing carriers.
- Schedule and create customs invoices for weekly bulk orders.
- Track and update orders throughout shipping process
**Customer Service Duties**
- Invoicing shipments for facilities that do not have access to NAV.
- Posting invoices in EDI and customer portals
- Order Entry
**Additional Responsibilities**
- Be flexible and adaptable to ever-changing priorities in a fast paced, high-pressure environment.
- Be detail oriented and use strong organizational/analytical skills with ability to prioritize, meet deadlines and complete multiple tasks.
- Use strong record keeping and follow through skills, including attention to detail, accuracy and thoroughness.
- Rapidly respond to unforeseen developments and initiate actions
- Use strong written and verbal communication to interact with suppliers and coworkers to implement changes, resolve discrepancies and/or other supply chain related and operational matters with a solution-oriented approach.
- Locate data in a variety of forms such as invoices, shipping receipts and new product information sheets.
- Work independently, but also work in teams with co-workers to ensure effective planning and execution of purchasing duties.
- Microsoft Navision or SAP experience preferred but not required.
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