Real Estate Services Assistant

6 months ago

Burnaby, Canada Metro Vancouver Full time

**Department**: Procurement & Real Estate Services
**Employee Group**: Teamsters Local 31
**Location**: 4515 Central Boulevard, Burnaby
**Salary Range/ Wage Rate**: PG T17 $2,317.83 - $2,724.55 bi-weekly

**Our Procurement & Real Estate Services Department is seeking a Real Estate Services Assistant (Program Assistant I) who will support and assist our Real Estate Services Division and the Department as a whole.**

**You are: An administrative professional who is self-motivated and thrives in a fast-paced environment. You are approachable, have excellent written and verbal communication skills, are organized and detail oriented; dependable and reliable; and personally invested in supporting others and providing exceptional service to a team of professionals.**

**This role**:

- Assists in coordinating and facilitating the Division's activities related to legislative mandates and services; tracks the processing of permits, approvals, and orders; advises staff of pending deadlines and information requirements, keeps senior staff informed of status of various activities; coordinates efforts to resolve issues of nonpayment of fees or appeals/reviews of fee assessments; and maintains and prepares timesheets for department staff.
- Handles Real Estate Services databases and relate inquiries, maintains, and controls a variety of records, files, and statistics related to departmental operations; reconciles and balances complex activity control information requiring procedural determinations; performs non complex calculations as required; generates lists, invoices, and other information from databases and spreadsheets, identifies unutilized project resources and brings to the attention of a superior; monitors charges assessed for activities; and issues payments, purchase orders and requisitions as required.
- May supervise the work of one or more subordinates engaged in clerical and office support tasks and request temporary clerical assistance as required.
- Develops, and upon approval, implements new and/or improved office methods and procedures to increase efficiency and accommodate department requirements and work schedules; prepares and maintains documentation on current and new procedures.
- Composes non routine correspondence, as required; types, edits and formats a variety of material including reports, correspondence, agendas, notices, permits and other documents.
- Assists in planning and arranging logistics related to committees, information meetings, seminars, events and workshops; gathers, organizes, posts and distributes materials; attends meetings, takes minutes or carries out action items and assignments from meetings as required; obtains information from external sources on assigned projects; researches file documentation; and follows up on phone and written information inquiries.
- Monitors divisional administrative budget expenditures and checks that expenditures have been allocated to appropriate accounts; investigates variances between budgeted and actual expenditures and takes corrective action or notifies superior of potential cost over runs.
- Performs related work as required.

**To be successful, you have**:

- Completion of Grade 12, supplemented by business, administrative and computer courses, preferably completion of a certificate program in office or business administration, plus considerable related experience; or an equivalent combination of training and experience.
- Considerable knowledge of the functions, regulations, and procedures governing divisional activities as related to the work performed.
- Considerable knowledge of office practices and procedures and of business English, spelling, punctuation and arithmetic and technical terminology applicable to the work performed.
- Sound knowledge of the organization and functions of the department and related Metro Vancouver Regional District departments.
- Ability to assist in the coordination of divisional activities and to assess and act upon information requirements.
- Ability to work with mínimal supervision and to develop and implement upon approval new and/or revised work methods and procedures.
- Ability to establish and maintain effective working relationships with a variety of contacts, provide information and assistance and function effectively while dealing with contentious matters.
- Ability to arrange meetings, prepare agendas, take minutes, and follow up on actions from meetings.
- Ability to plan, assign, supervise and check the work of a small group of subordinates engaged in clerical and office support tasks.
- Ability to communicate effectively both verbally and in writing.
- Ability to compile, maintain, and control a variety of records, reports, and files, to compose non routine correspondence, and type a variety of material.
- Driver’s Licence for the Province of British Columbia.

  • Real Estate Agent

    2 months ago

    Burnaby, Canada Manny Bal Real Estate Group Full time

    _**Who We Are!**_ Manny Bal Real Estate Group is an award-winning, top 10% real estate team defined by 15+ years of combined top-tier service, bespoke marketing strategies, industry expertise, and an exclusive clientele. Our team is setting the new standard in how residential real estate in Burnaby & Vancouver is being marketed and sold. We are diligent in...

  • Real Estate Agent

    1 month ago

    Burnaby, Canada Manny Bal Real Estate Group Full time

    _**Who We Are!**_ Manny Bal Real Estate Group is an award-winning, top 10% real estate team defined by 15+ years of combined top-tier service, bespoke marketing strategies, industry expertise, and an exclusive clientele. Our team is setting the new standard in how residential real estate in Burnaby & Vancouver is being marketed and sold. We are diligent in...

  • Real Estate Administrative Assistant

    4 months ago

    Burnaby, Canada Sandra Solomon Personal Real Estate Corporation Full time

    Overview: Join Sandra Solomon Personal Real Estate Corporation, a growing team in the Greater Vancouver area, as a Full-Time / Part-Time Administrative Assistant. This remote role offers a blend of administrative support, specialized in transaction paperwork, alongside dedicated tasks in marketing, social media, and market research. Key...

  • Real Estate Agent

    7 months ago

    Burnaby, Canada Sandra Solomon Real Estate Team Full time

    Ambitious Realtors and aspiring Realtors, the Sandra Solomon Real Estate Team is expanding and seeking passionate professionals. As a market leader in Vancouver, we value innovation, mentorship, and excellence. We're looking to add 2 new team members, and it would be a bonus if they can speak Mandarin or other languages. WHAT WE OFFER: - Mentorship,...

  • Real Estate Agent

    3 months ago

    Burnaby, Canada Plutus Realty Ltd Full time

    **Company: Plutus Realty** **Location**:Vancouver, BC, Canada **About Us**: Plutus Realty is a leading real estate sales company in the Greater Vancouver area. We specialize in residential sales, large-scale real estate project marketing, and provide comprehensive services including VIP pre-sales for new developments, resale of presale properties, real...

  • Real Estate Sales Representative

    7 months ago

    Burnaby, Canada HouseSigma Inc. Full time

    At HouseSigma, we pride ourselves on being a leading tech-focused national real estate brokerage dedicated to excellence in client service and market expertise. With a proven track record of success and a commitment to innovation, we offer our agents the tools and support they need to flourish in the competitive real estate market. We help consumers answer...

  • Real Estate Financial Administrator

    3 months ago

    Burnaby, Canada BC Housing Full time

    **Position Summary**: **REAL ESTATE FINANCIAL ADMINISTRATOR** **Job ID: 5883** **REGULAR/FULL-TIME** **Location: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those selected...

  • Area Real Estate Manager

    3 weeks ago

    Burnaby, Canada McDonald's Full time $110,000 - $115,000

    At McDonald's, we are committed to being the best, and that starts with finding the best people. We have built a team of extraordinary people from around the world. We are problem solvers, risk takers, innovators, and thought leaders that take our work seriously, but have fun doing it. We challenge ourselves to get smarter and sharper every day, we value...

  • Real Estate Agent

    4 months ago

    Burnaby, Canada Acrosstown Realty Inc. Full time

    We are looking to add a licensed real estate agent to join our team. This is a good opportunity for anyone just starting in real estate because we will train you and give you the support you need to be an excellent agent. We have a proven system for working with our clients and are looking for the type of person who loves to learn new things. **You Must...

  • Real Estate Financial Administrator

    5 months ago

    Burnaby, Canada BC Housing Full time

    POSITION SUMMARY Reporting to the Supervisor, Real Estate Portfolio Administration, the Real Estate Financial Administrator is responsible for coordinating the administration of commercial leases, BC Housing office leases, and roof-top licenses. He/She/They track, assess and report on the financial performance of the various property portfolios,...

  • Real Estate Administrative Coordinator

    4 months ago

    Burnaby, Canada BC Housing Full time

    **Position Summary**: **REAL ESTATE ADMINISTRATIVE COORDINATOR** **Job ID: 5808** **REGULAR/FULL-TIME** **Location: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those...

  • Real Estate Manager

    6 months ago

    Burnaby, Canada Parkland Corporation Full time

    At Parkland, our purpose is to Power Journeys & Energize Communities. We are a prominent independent supplier and marketer of fuel and petroleum products and a leading convenience store operator. As One Parkland team, we proudly serve diverse retail, commercial and wholesale customers across Canada, the United States, the Caribbean region, and South America....

  • Csr (Customer Service Representative)

    6 months ago

    Burnaby, Canada Ascent Real Estate Management Full time

    Ascent Real Estate Management is looking to add to it's growing team with a new CSR (Customer Service Representative). We are looking for an individual with strong communication skills and a history of providing excellent customer service. This role requires no previous experience in our industry as full training will be provided to the successful...

  • Real Estate Projects Coordinator

    3 months ago

    Burnaby, Canada BCAA Full time

    Why BCAA? Feel proud of what you do and help shape the future of BC at a BC Top Employer. We’re driven by purpose - delivering peace of mind to one in three BC households with insurance, roadside assistance, auto repair, Evo Car Share and Evolve E-Bike Share. With a long history of keeping roads safe and giving back in ways that build stronger...

  • Area Real Estate Manager

    3 weeks ago

    Burnaby, Canada McDonald's Full time

    Company Description: At McDonald's, we are committed to being the best, and that starts with finding the best people. We have built a team of extraordinary people from around the world. We are problem solvers, risk takers, innovators, and thought leaders that take our work seriously, but have fun doing it. We challenge ourselves to get smarter and sharper...

  • Supervisor, Real Estate Support Services

    7 months ago

    Burnaby, Canada HUB International Full time

    HUB International is continuously GROWING, and we are looking for individuals with an ENTREPRENEURIAL mindset to join our team! We are BC’s largest insurance broker, growing 15% year over year! We offer stability, career development opportunities, and a strong teamworking environment. Whether you’re just starting out in insurance, or a seasoned veteran,...

  • Supervisor, Real Estate Portfolio Administration

    7 months ago

    Burnaby, Canada BC Housing Full time

    **Position Summary**: **SUPERVISOR, REAL ESTATE PORTFOLIO ADMINISTRATION** **Job ID: 4918** **REGULAR/FULL-TIME** **Location: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only...

  • Real Estate Development Associate

    4 weeks ago

    Burnaby, British Columbia, Canada Qualex-Landmark™ Full time

    This is a part-time Sales Host position at our presentation centre in Metrotown, supporting our seasoned Sales Team for our new community, Artesia.As a Sales Host, you will be the first point of contact for prospective purchasers and realtors, providing an initial overview of the development and touring visitors through the site and display homes. You will...

  • Assistant for Busy Property Manager

    7 months ago

    Burnaby, Canada Ascent Real Estate Management Full time

    Job description Busy Burnaby based Property Management company is looking for a assistant to a Property Manager. **B.C. CANADA RESIDENTS ONLY APPLY PLEASE!** **We require**: That you have MINIMUM 1 year experience as a Property Manager assistant A valid drivers license and vehicle **You must be fluent in written/spoken English.** Having a License for...

  • Assistant for Busy Property Manager

    1 day ago

    Burnaby, Canada Ascent Real Estate Management Full time

    **Responsibilities**: Job description Busy Burnaby based Property Management company is looking for a assistant to a Property Manager. B.C. CANADA RESIDENTS ONLY APPLY PLEASE! We require: That you have MINIMUM 1 year experience as a Property Manager assistant A valid drivers license and vehicle You must be fluent in written/spoken English. Having a...