Supervisor, Stores

2 weeks ago

Oakville, Canada Town of Oakville Full time

**Job Details**:
**Permanent Full Time (Non-Union)**:
**Posting Status**:
**Open to all current Town of Oakville employees and external applicants**:
**Closing Date**:
**Applications for this position must be received at **oakville.ca** by no later than 11:59 pm on** September 5, 2023.****:
**We offer**:

- A defined benefit pension plan (OMERS)
- Comprehensive health plan complemented with life and disability insurance
- A progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things

This position reports to the Manager of Fleet Operations and supervises all activities of the Central Stores functions. It will provide the planning, analysis, materials management, organization, and distribution of required goods and services across diverse commodities for internal and external client departments. This position will also work closely with Finance & Purchasing. Central Stores provides records management and supplies for: Fleet Services, Roads & Works, Parks & Open Space, Fire Department, Oakville Hydro, on light automotive, heavy truck, plows & winter control equipment, aerial devices, off-road, construction equipment, agricultural rated equipment, trailers, fuels at multiple depots, and small equipment encompassing some 1500 units.

***What can I expect to do in this role?**
- Provides counsel, direction, and instruction for staff, daily supervision, schedules, and distributes work assignments to ensure that client department requirements are appropriately met. This is often on a time / seasonally critical response basis with varying priorities.
- Oversees the performance of Stores staff. Participates in the training, recruitment & selection of new staff, and annual reviews.
- Develops, implements, distributes, and reviews short and long-term Stores and inventory strategies that meet budgetary confines and client departments’ needs.
- Establishes prudent practices and aligns the scheduling of resources human and material to accomplish them.
- Performs sourcing, evaluation, purchasing and the acquisition of commodities and services. This will include participating jointly or independently in the drafting and review of specifications for equipment, products, and services, and Town co-operative buying projects where pertinent and requested by Purchasing and/or the Fleet manager. Provides or assists in the analysis and recommendation of the results.
- Ensures that all records and documentation either manual or electronic of all inventories, records of purchases and disbursals and related costs are accurate, reconciled and distributed to the appropriate parties.
- Reviews monthly variances with appropriate parties.
- Performs purchase order approvals where required.
- Performs entries and reconciliations for VISA purchases.
- Responsible for the database of fleet vehicle and inventories information ensuring that inventory, maintenance, and repair related data are properly kept to mandated standards.
- Arranges the performance and reconciliation of physical (and/or cycle) inventory counts both perpetual and G/L records.
- Provides detailed and reconciled monthly reports to the Finance Department, Fleet Manager, and others where required, accounting for the utilization and cost distribution of labour, parts, services, and materials.
- Performs payroll for self and staff and forwards to appropriate individuals.
- Pursues and resolves warranty or credit issues with vendors.
- Analyzes, advocates, and effects any required changes to the functionality of the computerized inventory and other system(s) which may be independent or jointly with the Information Systems department and/or necessary parties.
- Participates in seminars, research, and studies of materials management issues, independently or as assigned. Investigates and recommends training from appropriate methods and resources for Stores staff.
- Liaises / confers regularly with staff, management, supervisors, vendors, both orally and written and at peer levels with other municipalities where required.
- Ensures that all related work practices and procedures comply with the Town of Oakville’s policies, By-Laws, guidelines and such other Statutes or
- Regulations that apply. Performs other duties as assigned.**How do I qualify?**
- Secondary school graduation, OSSD, or recognized equivalent.
- Shall have completed the PMAC Certificate in Purchasing inclusive of Principles of Inventory & Operations Control and Principles of Transportation & Logistics; alternatively, shall have completed PMAC Principles of Buying and three related modules of APICS Certification in Production and Inventory Management; or equivalent.
- Five (5) consecutive years of progressive experience within a diversified stores / inventory operations context with at least three (3) years’ experience leading, delegating and/or supervising staff, preferably within a union environment demonstrating strong leadership abilitie

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