Contract Labour Relations Assistant

3 weeks ago

Dundas, Canada Ontario Nurses' Association Full time

**Location: Dundas, ON Canada**

**Type: Contract (18 months)**

**Group/Grade: Support Grade 2**

**Rate: $65,029.12 (start)**

**Date: June 4, 2024**

Founded in 1973, the Ontario Nurses’ Association (ONA) is a leading health-care union representing more than 68,000 registered nurses and health-care professionals and 18,000 nursing student affiliates working in Ontario hospitals, long-term care facilities, public health, community, clinics and industry. ONA is committed to the advancement of the social, economic and general welfare of its members providing labour relations services that include representation of members to ensure their rights under the collective agreement are protected and negotiating the best possible terms and conditions of employment. ONA advocates for the highest standards of health care for all Ontarians. Looking to the future, ONA will continue to provide proactive strategies to raise the awareness of the value (including economic and patient benefits) of RNs with all stakeholders.

**This is what else you can expect from this dynamic role**:

- Make observable contributions to the success of other team members and the overall performance of the team.
- Records management (electronic and hard copy); identify priorities within the tracking system.
- Transcribe documents including letters, memos, and correspondence or copy-typing handwritten notes.
- Draft and prepare correspondence.
- Photocopy and scan documents and correspondence.
- Convert documents from various versions to Word, and/or onto templates provided.
- Produce and proofread materials/documents for our Labour Relations Officers.
- Maintain information specific to grievances tracking.
- Distribute new and amended collective agreements.
- Calendar management including booking meetings, coordinating appointments and scheduling calls; at times process incoming/outgoing mail and couriers ensuring the most efficient method is used for distribution.
- Receive inquiries by telephone and in person and direct callers to the appropriate team member.
- Coordinate and maintain ongoing organizational projects as assigned.

**What we are looking for**:

- Post-secondary certificate and/or diploma in Business Administration, Legal Administration, Administrative Services or a related field.
- Three (3) to five (5) years of relevant experience as a legal secretary and/or office administration in labour relations and/or employment law. Union experience would be an asset.
- Records management experience.
- Certificate, courses and/or experience in project management/coordination is an asset.
- Advanced knowledge of Microsoft Office (including Word, Excel, Adobe and PowerPoint); and demonstrated experience in database management.
- The ability to prioritize and manage multiple deadlines in a fast-paced environment in accordance with instructions; High level of accuracy and strong attention to detail.
- The ability to work professionally with people from various levels of the organization; Impeccable interpersonal, presentation, written and verbal communication skills.
- Adaptable and flexible individual who can work effectively as part of a team.
- Thank you for your interest in joining us. Only those selected for an interview will be contacted._

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