Consultant Information

1 month ago

Toronto, Canada City of Toronto Full time

**Job ID**: 36586

**Job Category**:Policy, Planning & Research

**Division & Section**:Public Health, PH Finance & Administration

**Work Location**:TORONTO PUBLIC HEALTH HEADQUARTERS, 277 Victoria Street

**Job Type & Duration**:Full-time, Temporary Vacancy, Approximately 8 Months

**Salary**:$86,500.00-$108,459.00 Annually; PSG # TM1524; Wage Grade: 6

**Shift Information**: Monday to Friday, 35 hours per week

**Affiliation**: Non-Union

**Number of Positions Open**: 1

**Posting Period**: 23-Mar-2023 to 05-Apr
- 2023

Toronto Public Health is looking for an Information Management professional to join our team. Reporting to the Manager, Information Management Services, this position is responsible for the management of Divisional information management and privacy practices; records management practices; the effective planning, development and control of our policy document management program; and supports the services offered by the TPH Library.
- Develops, implements and manages processes for creating, changing and distributing Toronto Public Health (TPH) policies, guidelines and procedures including receipt of all recommendations to create or change TPH policies and procedures, the maintenance and review of schedule of policy development and the maintenance of the history of policy, guidelines and procedural changes
- Recommends and practices security, privacy and quality assurance requirements regarding storage, records retention and processing of confidential data and information outputs to ensure consistency with legislative and corporate standards
- Identifies, develops, implements and manages policies and procedures that ensure the confidentiality, integrity, security and availability of information and records mandated by federal and provincial legislation, municipal by-laws and other governance requirements, including the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and Personal Health Information Protection Act (PHIPA)
- Ensures the dissemination of approved TPH policies across the Division and/or organization
- Manages the publication process for all policies and procedures within the TPH policy library, and maintains records and version control of all published TPH policies and procedures
- Acts as a resource on policy and records management issues for staff and internal/external stakeholders
- Assists and advises researchers in the use of research tools and records, and makes materials available
- Assists with operations of the TPH Library, including reference desk services, research support, cataloguing, and collection development
- Liaises with divisional staff, Corporate Records and Information Management staff and Corporate and Access Privacy office
- Collaborates with TPH program areas on records management, privacy, information and security issues and projects
- Develops, delivers and evaluates ongoing education and communication plans to support policy management, records management and information privacy principles
- Monitors issues, manages significant projects and participates on senior level committees dealing with planning development and implementation of information access, privacy management of policies/protocols
- Prepares background reports, briefing memos, presentation materials and draft policies for review by appropriate stakeholders on records and information management issues
- Initiates and responds to requests for special projects, analysis, studies, briefing notes, and reports to senior management, the Board of Health, and City Council

**Key Qualifications**:

- Post-secondary education in Library/Information Management or in a relevant discipline or an equivalent combination of education and experience.
- Experience with information science theory/principles/information management and policy management practices and standards.
- Experience with electronic and physical records management issues.
- Experience with provincial privacy legislation and the Orders of the Information & Privacy Commissioner governing access and privacy.
- Understanding of the interdependencies between information management and information technology, information access and privacy protection.
- Excellent report writing, strong verbal and/written communication and presentation skills.
- Superior analytical, interpersonal, problem solving and conflict resolution skills.
- Strong facilitation and project management skills including the ability to handle multiple tasks concurrently and the ability to meet deadlines.
- Results oriented individual with excellent organizational skills and attention to detail.
- Ability to establish working relationships to deal effectively with employees, department and corporate staff, outside agencies and/or politicians and other levels of government.
- Ability to exercise independent judgment and discretion in dealing with sensitive and confidential matters.
- Familiarity with government legislation in the area of Occupational Hea

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