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Program Support Coordinator
3 months ago
**BE PART OF THE TEAM THAT BRINGS THE WORLD TOGETHER**
**Career Opportunity: Program Support Coordinator**
Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port.
The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver, Canada’s largest and most diversified port. Our mandate as a Canada Port Authority, as set out by the Canada Marine Act, is to enable Canada’s trade objectives, ensuring goods are moved safely and responsibly through the Port of Vancouver. That means providing infrastructure and ensuring the safe and efficient movement of marine traffic and cargo within the port. It also means we carry out reviews of proposed activities and developments on federal port lands and waters to determine whether a project can go ahead without impacts to the environment and community that cannot be mitigated.
We are passionate about the work we do and what it contributes to our local communities, the region, and our country. This is reflected in our values of collaboration, continuous improvement, accountability, and customer responsiveness.
Be a part of a team that advances initiatives to promote economic prosperity through trade, a healthy environment and thriving communities for the future generations of Canadians. It’s a workplace where the intrinsic value of your contribution to help foster the continued growth of the Canadian economy becomes a tangible reality. Bring your unique strengths, perspectives and experiences to the port authority and join us in charting a course toward a sustainable future.
The Program Support Coordinator is responsible for assisting with the coordination and administration of the planning, development, procurement, design and construction activities of multiple capital works and infrastructure projects as part of the Gateway program, as directed.
Accountabilities
- Coordinate planning, execution, monitoring, reporting, and closing activities related to various Gateway project
- Book and facilitate meetings, take minutes at meetings, record and track open action items, issues and risks and ensure timely resolution for project
- Support contract administration for consulting and construction services, including development of proposal requests, submissions, coordination of contracts, tracking invoices for payment, and review of deliverables, as required
- Assist with the preparation analysis of cost control documents and progress reports. Prepare high level schedules for project delivery and resource management purposes
- Perform project coordination and communications work in support of various Gateway projects
- Coordinate and participate in communication and consultation with project stakeholders, including municipalities, road and rail authorities, adjacent communities, and associated team members
- Report on project status through various internal VFPA tracking systems. Prepare and/or check progress claims. Participate in the preparation of monthly project status reports
- Write, proofread, and format briefing papers, business cases, submissions, reports, and presentations to facilitate the advancement of various Gateway projects.
Specific Competencies
- Self-motivated team player with excellent interpersonal and communication skills and the ability to work effectively and positively with all contacts, internally and externally
- Demonstrated aptitude and ability for tactful and diplomatic interaction, along with solid analytical abilities
- Highly organized, motivated, and detailed-oriented individual who can manage competing priorities
- Committed to a philosophy of continuous improvement in all work processes
- Excellent organizational skills and flexibility to perform multiple tasks as required.
- Excellent command of the English language, both oral and written
Education & Experience
- Must have a diploma in commerce or business administration (or other acceptable diploma) from a recognized educational institution along with a minimum of 2 years of experience in program or project planning and coordination within complex multi-stakeholder environments
- A high level of computer proficiency is required, specifically with respect to Microsoft Office products including Word, Excel, and PowerPoint
- A Project Management Professional Certification and experience in the transportation industry would be considered an asset
- Knowledge of and experience with tools and techniques for planning, organizing, monitoring, and controlling projects would also be considered an asset
- This position is required to access restricted areas/information. The incumbent must obtain and maintain a valid Marine Transportation Security Clearance as defined by the Marine Transportation Security Regulations.- The health and safety of our employees is a priority, and the Vancouver Fraser Port Authority i
