Admin Coord., Talent Management Coord Admin.

1 week ago

Montréal, Canada Fednav Limited Full time

**WHO WE ARE | THE COMPANY**

Fednav, headquartered in Montreal, is the largest ocean-going ship owning and chartering group in Canada engaged in ocean transportation of mainly bulk cargoes on a worldwide basis. With more than 75 years of experience and expertise, we are a driven, innovative, and respected organization committed to our employees and customers.

We are looking to fill an **Administrative Coordinator, Talent Management** position, in hybrid mode based 2 days per week at our downtown Montreal Office. The individual will be responsible to support the team with a wide range of talent management (TM) activities with a greater focus on recruitment and onboarding.

**WHAT YOU'LL BE DOING | THE ROLE**

**Talent Acquisition and Onboarding**
- Assist the Recruiter throughout the entire recruitment process:

- Prepare, format, and translate jobs postings.
- Create job profiles and job requisitions in Workday HCM.
- Coordinate posting on different job boards and sourcing platforms
- Collaborate to the organization of on-campus events.
- Responsible for the coordination of new employee onboarding:

- Ensure that onboarding tasks are initiated in Workday HCM and follow through completion.
- Follow-up with IT, Corporate Services, and other departments assisting hiring managers on setting-up new hire workstation, laptop, phone, system accesses, as needed.
- Assist hiring managers with the preparation of onboarding plan, welcome messages, and integration meetings.
- Send new employee mandatory training links and follow-up to completion.

**Talent Management and administrative support**
- Create new employee files and maintain virtual HR records ensuring strict confidentiality of employee information.
- Coordinate the approval and payment of TM invoices.
- Assist with employee movements and terminations in Workday HCM and follow-up on off-boarding tasks and exit interview questionnaire.
- Prepare templates, presentations, memos and announcements, reports, various letters and assist with occasional mass mailing.
- Prepare the act to promote workforce skills development and recognition report.
- Participate to Top Employer initiatives, and other program branding initiatives.
- Coordinate various employee events such as birthday celebrations, recognition for years of service, annual retirees’ luncheon, sending flowers/donations for life events, etc.
- Update and maintain content of TM section of company’s intranet.
- Participate with Employee handbook regular updates and changes.
- Assist with various projects, process mapping, and improvement as required.

**WHAT YOU BRING | THE PERSON**
- A post-secondary diploma in administration, human resources or any other combination of experience and training deemed equivalent.
- A minimum of 3 years’ experience in a similar role as part of an HR team or in an office environment.
- Excellent knowledge of MS Office (PowerPoint, Word, Excel, Adobe, Outlook) with strong skills in document creation and formatting.
- Excellent communication and interpersonal skills.
- Experience managing ambiguity and competing priorities, understanding immediate roadblocks and urgent tasks.
- Strong ability to build and maintain positive rapport and trust while maintaining confidentiality.
- Excellent organizational and time-management skills.
- High level of accuracy and attention to detail.
- Ability to thrive in a dynamic environment with sometimes mínimal guidance.
- Curiosity to continuously self-develop your skills and knowledge.
- Bilingualism (French and English), interaction with international collaborators.
- VERSION FRANÇAISE_

**QUI NOUS SOMMES | L’ENTREPRISE**

Fednav, dont le siège social se trouve à Montréalest le plus important groupe propriétaire/affréteur de navires hauturiers au Canada, transportant surtout des marchandises en vrac dans le monde entier. Nos quelques 75 années d’expérience et d’expertise font de nous une organisation motivée, innovatrice et respectée, axée sur ses employés et sur sa clientèle.

Nous sommes actuellement à la recherche d’une personne pour combler le rôle de **Coordonnateur administratif /** **Coordonnatrice administrative, Gestion du talent**, un poste hybride avec présence au bureau de Montréal 2 jours par semaine.

**L’APPORT | LE RÔLE**

**Acquisition de talent et intégration**
- Assister la responsable du recrutement tout au long du process:

- Préparer, mettre en page et traduire les offres d'emploi.
- Créer des profils d'emploi et des ouvertures de postes dans le module HCM de Workday.
- Coordonner l'affichage sur différents sites d'emploi et plateformes de recherche d'emploi.
- Collaborer à l'organisation d'événements de visibilité ou de recrutement, entre autres sur les campus universitaires.
- Coordonner l’intégration des nouveaux employés:

- S'assurer que les tâches d'intégration sont initiées dans le module HCM de Workday et suivre leur achèvement.
- Assurer le suivi avec les serv

  • Admin & RH / Talents Wanted - Admin & HR

    2 weeks ago

    Montréal, Canada Mecademic Full time

    **Talents recherchés - Admin & RH** **Talents wanted - Admin & HR

  • Admin Executive

    6 days ago

    Montréal, Canada Q1 Technologies Full time

    **Role**:Admin Executive** **Job Location: Montreal, QC** **Duration: Full Time** **Interview: Telephonic/Skype** **We are looking for a full time, bilingual Receptionist cum Facility Admin Executive - to work at our Montreal office located at 1255 Square Phillips Suite 700 Montreal, Quebec.** The Executive Administrative position **would be responsible...

  • Middleware Admin

    2 weeks ago

    Montréal, Canada Atlantis IT group Full time

    **Role: Middleware Admin** **Location: DORVAL-Montreal, QC** **Duration: Long Term - ONSITE** *** Excellent UNIX (AIX preferred) experience Excellent Windows Server 2000 and 2003 admin experience HPUX experience a definite asset. Experience with WebSphere 5, 6 and 7 Experience with Jboss 6 and 7 IIS experience would be an asset Working knowledge of SQL,...

  • Plm Lead Admin

    2 weeks ago

    Montréal, Canada vlinkinfo Full time

    **PLM Lead Admin(Security)** - PnO Support - System Security Maintenance - Application Server Monitoring - Backup/Shadow support for other Admins **Job Types**: Full-time, Fixed term contract Contract length: 12 months **Salary**: $80,000.00-$100,000.00 per year Schedule: - Monday to Friday Ability to commute/relocate: - Montréal, QC: reliably commute...

  • Deskside Admin

    2 weeks ago

    Montréal, Canada Atlantis IT group Full time

    **Role: Deskside Admin** **Location: Montreal,Quebec** **Duration - Long Term(onsite)** **Role and Responsibilities** a: Service Now b: Air Watch c: Hardware related certifications (PC, Laptop repair etc.) d: Uber Agent If any certifications completed, please submit. Thanks & Regards, Harshaja Apptoza Inc. Phone#: 647-953-1625 Mobile#:(762)...

  • L3 Vmware Admin

    2 weeks ago

    Montréal, Canada Atlantis IT group Full time

    **Job Title: L3 Vmware admin** **Location: Montr al, QC (Bilingual)** **Duration: Long Term Contract** Windows Server Management. Specific Microsoft Application (Exchange, SharePoint, Active Directory). Linux Server management. Java scripting **senior level**). PowerShell scripting **senior level**).

  • Linux/unix Admin

    3 weeks ago

    Montréal, Canada Atlantis IT group Full time

    **Role**:Linux/Unix Admin** **Location:Montreal,QC** **Duration - Long Term** **Good-To-Have** ITIL Certification Any Technical Certification Strong communication and interface skills Thanks & Regards, Harshaja Apptoza Inc. Phone#:647-953-1625 Mobile#:(762) 309-8868

  • Unix L3 Admin

    3 weeks ago

    Montréal, Canada Atlantis IT group Full time

    **Job Title: Unix L3 Admin** **Location: Montreal, QC** **Duration: long Term Contract** **Key Accountabilities**: Overseeing a complicated environment of standalone and virtual Unix and Linux servers including design, build and implementation of systems in accordance to requirements and standards. Improve upon existing system designs and automate...

  • Unix L3 Admin

    2 weeks ago

    Montréal, Canada Atlantis IT group Full time

    **Role: Unix L3 Admin** **Location: Montr al, Quebec** **Duration - Long Term** **Responsibilities** **Key Accountabilities**: Overseeing a complicated environment of standalone and virtual Unix and Linux servers including design, build and implementation of systems in accordance to requirements and standards. Improve upon existing system designs and...

  • Unix L3 Admin

    2 weeks ago

    Montréal, Canada Atlantis IT group Full time

    **Role: Unix L3 Admin** **Location: Montr al, Quebec** **Duration - Long Term** **Responsibilities**: **Key Accountabilities**: Overseeing a complicated environment of standalone and virtual Unix and Linux servers including design, build and implementation of systems in accordance to requirements and standards. Improve upon existing system designs and...

  • Storage/ Backup Admin

    2 weeks ago

    Montréal, Canada Atlantis IT group Full time

    **Title: Storage/ Backup Admin** **Location: Montreal** **Duration: Contract** Backup Specialist who will help us to build the Netbackup and Data Domain infrastructure in GCP. Responsibilities: Implement netbackup media servers, deploy and configure new Data Domain Virtual Engine (DDVE), make sure it is connected to Netbackup media server. Assist in...

  • Windows and Vmware Admin

    3 weeks ago

    Montréal, Canada Atlantis IT group Full time

    **Role**:Windows and Vmware Admin** **Location**:Montreal**, QC** **Duration - Long Term** **Role descriptions**: Installation, Configuration and troubleshooting experience on Windows servers (2012, 2016 and 2019) Good experience in Server patching activities using WSUS. Good knowledge and experience on Firmware upgrade process for DELL, HP servers and...

  • Windows and Vmware Admin

    2 weeks ago

    Montréal, Canada Atlantis IT group Full time

    **Role: Windows and Vmware Admin** **Location**:Montreal**, QC** **Duration - Long Term** **Role descriptions** Installation, Configuration and troubleshooting experience on Windows servers (2012, 2016 and 2019) Good experience in Server patching activities using WSUS. Good knowledge and experience on Firmware upgrade process for DELL, HP servers and...

  • Windows Server Admin

    2 weeks ago

    Montréal, Canada Atlantis IT group Full time

    **Job Title: Windows Server Admin (Bilingual)** **Location: Montreal, QC** **Duration: Long Term Contract** **Job Description: Must-Have** Strong English & local language **(French for Montreal)** proficiency and inter personal skills. Provide incident and request management support to all datacenter devices (Windows servers, VMs, Storage, Backup/restore)...

  • Lead Unix/Linux Admin

    1 week ago

    Montréal, Canada Thoughtstorm Full time

    **Role: Lead Unix/Linux Admin** **Location: Montreal Canada (Onsite)** **Duration: Fulltime** **Required Skills**: - Below are mandatory skills: - leadership experience - Knowledge of Red Hat Satellite for patching. - Ansible knowledge to run and make playbooks/scripts. - Centrify Knowledge to do authentication of Linux devices via Windows AD. -...

  • Linux and Unix Admin

    2 weeks ago

    Montréal, Canada Sai Infotech Full time

    **Experience required: 5 + years** **Responsibilities and Skills**: Configure Linux servers as per requirements **Have experience with other distributions such as RHEL,SUSE,Ubuntu,CentOS,Others** Update patches on the servers and upgrade servers to latest versions Strong knowledge on configures failover IP configuration Working with vendor during...

  • Network Admin

    7 days ago

    Montréal, QC, Canada Atlantis IT group Full time

    **Role: Network Admin** **Location: Montreal, QC Hybrid** **Duration: Long term contract** *** **Skill required**: At least 10 years of experience in enterprise networking, VMware Cloud Networking, NSX-T, Azure networking Understanding including Firewall, VNet, Express route5+ years of professional experience with Network and Security infrastructure...

  • Adjoint(E) Administratif(Ve)

    2 weeks ago

    Montréal, Canada Umanico Admin Full time

    **Umanico - le talent à la bonne place !** Notre client, une filiale canadienne de soins de santé qui à cœur le bien-être de ses employés, cherche présentement à combler un poste **d’adjoint(e) administratif(ve)** pour son bureau situé dans la région de **Joliette. **Tu as un bel esprit d'équipe, tu es dynamique, débrouillard(e) ? Ce poste est...

  • Lead Unix/Linux Admin

    1 week ago

    Montréal, Canada Thoughtstorm Full time

    **Role: Lead Unix/Linux Admin** **Location: Montreal Canada (Onsite)** **Duration: Fulltime** **Required Skills**: - Below are mandatory skills: - leadership experience - Knowledge of Red Hat Satellite for patching. - Ansible knowledge to run and make playbooks/scripts. - Centrify Knowledge to do authentication of Linux devices via Windows AD. -...

  • HRis and Benefits Admin Support

    6 days ago

    Montréal, Canada Fairstone Full time

    As part of the People and Culture team, reporting to the Manager, People and Culture Digitalization, the HRIS and Benefits Admin Support will be responsible for maintaining the HRIS with 1500+ employees over 240 locations across Canada and will interface with vendors and contribute to internal and external communication, support deliverables, provide...