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Office Support Assistant

4 weeks ago

Delta, Canada Tribe Management inc Full time

**Tribe Management: Who we are**

Tribe Management is part of the Tribe Property Technologies family. We are the sixth largest strata/condo and rental management company in Canada with offices in downtown Vancouver, Delta, Victoria, Kelowna, Kamloops, Calgary and Cambridge.

Our Tribe Management division specializes in strata and rental management services. We are responsible for the day-to-day operation and management of residential & mixed-use properties in our portfolio. Combining our obsession with technology and an unwavering passion for creating vibrant strata communities, we provide community management with heart.

While we operate in a very traditional industry, we are anything but Our management services team works alongside product, software engineering and marketing teams to provide tech-enabled service solutions to those living in residential communities. We are a closely-knit team of talented individuals working out of our modern offices across Canada. We live community, even at work. We are also a canine-friendly office You may see our furry friends wandering our halls looking for a doggy treat.

**The Role**

**Tribe is seeking a temporary Office Support Assistant to join our admin team in our Delta office on a 6-month contract, with the possibility of extension. This role is a great fit for someone who has a keen eye for details, loves deadlines, values collaboration, and is looking to develop their administrative skill set.**

**Responsibilities**
- Retrieve, date stamp and sort incoming mail, including packages, by department and category and deliver mail to correct department/recipient
- Prepare documents and other items for shipping; weigh mail and calculate correct postage
- Mail sorting and postage meter machines and fill out mailing labels, including researching proper country codes for international mail and regional postal codes for domestic mail
- Arrange pickup from postal service and other delivery vendors
- Track packages and records arrival of mail
- Maintain inventory of mailroom supplies
- Scans all incoming invoices to beans and copy, collate and stuff all mailings that are required to go out (AGM’s SGM’s, General Correspondence)
- Participate in general office administrative duties, including, but not limited to, reception relief, automated payables, scanning and verifying etc.
- Communicate training needs and request necessary resources to ensure that the tools and knowledge needed to perform the role effectively are in place.

**Qualifications**
- Post-secondary education in Office Administration or equivalent preferred
- Strong organizational, communication and interpersonal skills
- Ability to lift and move boxes/packages weighing up to 25lbs
- Prior experience in property management industry not required but a definite asset
- Experience using Condo Manager, Yardi or Zoho not required but also an asset

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