Artist Liaison

**Two (2) Week Assignment to Osaka, Japan**
**EXPO 2025 OSAKA KANSAI - CANADA CULTURAL PROGRAM**
**Open to all full-time employees**

EXPO 2025 OSAKA KANSAI is an international exposition that will bring together over 200 participants, including some 190 countries, in addition to international organizations and global companies from around the world. Held in the Osaka, Japan from April 13 to October 13, 2025, the Canadian presence and pavilion at the exposition will showcase Canada to the world, from state-of-the-art technology, cultural and artistic expressions, values, ideas on global governance, tourism, world-class educational institutions, and more.

A platform to foster creativity, innovation, and collaboration globally, the EXPO 2025 OSAKA theme “Designing Future Society for Our Lives” and its subthemes of Saving Lives, Empowering Lives, and Connecting Lives are the guiding axis through which the Expo Organizer and international participants will organize their programming to engage international visitors, both physically and virtually. Canada's participation aligns this larger Expo motif.

The NAC, led by Executive Producer Heather Gibson, is providing curation, planning support and consultation for the cultural programming and artistic expression component, to be integrated as part of Canada’s participation at EXPO 2025 OSAKA. A series of signature cultural and performing arts events showcasing Canadian artists will be presented each month to support and express the shared values and goals of the NAC and the Government of Canada.

**_The following is a wonderful opportunity for NAC employees to take part in this exciting initiative through a two-week assignment to Osaka, Japan. _**

Job Number: J1024-0207

Employment Type: Full-Time, Term

Job Category: Arts

Open Positions: 16

Posting Date: October 4, 2024

Closing Date: October 20, 2024

Language Requirement: Bilingual is an asset

Working Hours: 40 hours per week —including evenings and weekends. Flexible with regards to schedule—may be required to work some shifts outside of regular shift hours to support the need to coordinate with a team and artists in Osaka and Ottawa.

Job Reports To: Executive Producer, Popular Music & Variety

**Key Activities**:

- Reporting to the Executive Producer, Popular Music & Variety, the Artist Liaison provides general administrative support and artist liaison support for the Expo Osaka 2025 Canada Cultural Program. The incumbent will be assigned duties relating to the artists who are attending Expo to perform in the Canada Cultural program. This position requires the selected individual to regularly work a flexible and irregular schedule with occasional evenings and weekends.

Duties include:

- Provide ongoing administrative support during the duration of the assignment to the Executive Producer, the Producer, Logistics Manager, and the NAC Expo Osaka 2025 Team;
- Providing Artist Care and serving as the NAC representative during performance periods at Expo;
- On the ground liaison to the Producer and the local Logistics Manager and, when necessary, Expo officials;
- Managing ground transportation schedules with the artists, airport, hotel, and Expo;
- Managing rooming/accommodations for artists, check-in, hotel payment, etc.;
- Answering the artist’s questions and assisting them to navigate Expo;
- Ensuring artists are keeping to their schedule;
- Being the onsite artistic liaison to Expo and Canada’s Deputy Commissioner for Expo Osaka when necessary.

**Skill Requirements**:

- Detail-oriented, punctual, with a proven ability to adapt quickly to a fast paced and highly charged environment;
- Proven ability to coordinate a variety of activities simultaneously and manage priorities accordingly;
- Proactive approach to work, including being resourceful, dependable, detail-oriented and self-motivated;
- Flexibility to work within an irregular schedule depending on operational requirements;
- Proficient in Microsoft 365, including Word, Outlook, Excel and PowerPoint, and MS Teams;
- Ability to adapt quickly to a fast-paced and highly charged environment;
- Must be a full-time employee, working between 30 to 40 hours per week, at the time of assignment;
- Strong proficiency (verbal and written) in English is required; bilingualism in both official languages would be considered an asset.

**Who can apply**:
**Important Notice**
**Flight / Accommodations**:

- The assignment is two (2) weeks to three (3) weeks: includes three 3 days of travel, plus eleven remaining days in the city of Osaka. The workweek in Osaka will be 40 hours—but the hours may depend on the schedule and may be erratic on some days.
- Air travel: the flight is economy class and will be from Ottawa to Osaka:

- Ottawa to Vancouver - 5 hours 20 minutes
- Layover in Vancouver - 2 hours 45 minutes
- Vancouver to Osaka - eleven-hour flight.
- Hotel: A private room in a hotel, including breakfast.

**Prerequisites—All interested pers