Assistant Controller

1 month ago

Spruce Grove, Canada The City of Spruce Grove Full time

Competition Number:
- RR 2023 0075- Position Title:
- Assistant Controller - Budget and Financial Planning- Job Number:
- J0723-0362- Job Type:
- Permanent Full Time- Division - Department:
- Corporate Services - Finance- Closing Date:The City of Spruce Grove is a fast growing, dynamic city committed to building and maintaining a fiscally responsible community that serves our residents, attracts visitors and promotes future growth. Through the actions of the Values We Live By, accountability, communication, leadership, integrity and respect are encouraged, while maintaining a work, play balance.

**Position Overview**:
Under the direction of the Controller, Budget and Financial Planning, the Assistant Controller is responsible for providing a comprehensive range of financial services including municipal operating and capital budget preparation, long term financial planning and collaborative financial support to City departments and internally within the finance team. The Assistant Controller is a supervisory role providing leadership and coaching to the financial planning team, managing daily operations, and ensuring the team understand priorities and is successful at providing a high level of customer service in the coordination, development, and reporting of the municipal budgets and fiscal plans.

The incumbent will lead work in partnership with the Controller - Budget and Financial Planning and the Manager of Corporate Planning in leading the preparation of the annual spring budget adjustment and creation of the annual fiscal plan that is included as a component of the corporate plan. They will provide technical support to interdepartmental committees and work teams as a representative of the Finance department and will support the Controller, Budget and Financial Planning in the enhancement of customer service to internal customers in the organization and policy development and implementation. The incumbent also works in partnership with the Controller - Accounting and Treasury and the Assistant Controller - Accounting and Reporting in coordination of quarterly budget forecasting, quarterly reporting to Council, and also supports monthly operating and capital financial reporting to the Corporate Leadership Team and Directors.

**Responsibilities**:

- 1. Budget and Financial Planning- Work collaboratively with the Controller, Budget and Financial Planning and the Manager of Corporate Planning to lead an integrated approach to Corporate Planning and Financial Planning.
- Provide assistance to the Controller, Budget and Financial Planning in the development and implementation and/or review and update of policies and corresponding procedures.
- Assist the Controller, Budget and Financial Planning in the selection and implementation of financial software, as required.
- Engage in risk assessments related to financial reporting, revenue management, and business processes to ensure appropriate internal controls are implemented and monitored to support the accuracy and completeness of financial reporting and prevention of fraud and error.
- Responsible to prepare key economic assumptions for the organization, and oversee the update of tax and utility assumptions, calculations, and input templates.
- With the CFO and Controller, Budget and Financial Planning, identify emerging issues that will impact financial planning.
- Work corroboratively with the Controller, Budget and Financial Planning to prepare the annual spring budget adjustment and complete the documentation to support this process.
- Work with organizational managers to enhance budget and forecast processes, and encourage accountability through proper support for reported balances and variances.
- Consult with CFO and Controller, Budget and Financial Planning regarding forecast variances and impacts on reserve balances.
- Assist the Financial Planning team with financial analysis and finalization of department operating and capital budgets, as required, for the preparation of the annual fiscal plan.
- Maintain data for preparation of long-term capital plan by combining information from the TCA register, the Asset Management system (where available) and Corporate Plan business cases.
- Assist with the calculation of utility and tax rates and reserve balances.
- Working with the Financial Planning team, prepare the fiscal plan summary for inclusion in Corporate Plan document.

2. Accounting and Reporting- Provide support to the Assistant Controller - Accounting and Reporting where required to prepare the quarterly financial statements, interim and year-end financial reporting, walkthroughs and analysis, and the annual report.
- Responsible for ensuring the approved annual budget is provided to Financial Reporting for upload into GP and support for budget balances and variances is available to assist with quarterly financial statement presentations to the Corporate Leadership Team (CLT) and Council.

3. Supervisory Management- Provide a high level of

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