Accounting Supervisor

7 months ago

Greater Sudbury, Canada City of Greater Sudbury Full time

**Section**: Finance
**Division**: Housing Operations
**Department**: Community Development
**Initial Reporting Location**: 10 Elm Street

**Job Status**: Permanent Position

**Affiliation**: Non Union
**Hours of Work**: 70 hours bi-weekly
**Shift Work Required**: No
**Range of Pay**: Group 10 - $2,745.40 to $3,230.50 bi-weekly

**The start date will follow the selection process.**

This position is not eligible to work remotely.

**Main Function**: Reporting directly to the Manager of Finance, Greater Sudbury Housing Operations (GSHO), the Accounting Supervisor will assist the Manager of Finance, GSHO in managing and maintaining a system of internal financial controls and professional accounting policies, procedures, and practices for the Division. The Accounting Supervisor will gather data, monitor and analyze revenue and expenses to facilitate decision making toward the achievement of the budget and strategic objectives. The position will supervise and provide support and direction to the finance section bargaining unit staff to ensure the effective administration of financial accounting processes and accuracy, corporate financial reporting including administration of the accounts receivable, accounts payable and other accounting function of the Greater Sudbury Housing Operations.

**Characteristic Duties**: Under the general supervision of the Manager of Finance, Greater Sudbury Housing Operations.

1. Supervise, monitor, direct and support bargaining unit staff within the finance section of Housing Operations.
2. Perform payment authority on all disbursements, ensuring payments are properly authorized, timely, accurate and in accordance with purchasing by-law.
3. Maintain Master Accounts Payable Vendor List including authorization of new vendor set ups and monitor compliance WSIB and Insurance requirements. Perform annual vendor clean up in accordance with CGS Supplier Master File Database Policy and Procedures.
4. Complete monthly financial tasks such as bank reconciliations, regulatory reporting, recording of sundry revenues as well as subledger and account reconciliations.
5. Analyse Rent Batch and Rent Supplement prior to posting.
6. Ensure accuracy of tenants pre-authorized payments prior to processing.
7. Oversee the collection of past tenant debt.
8. Oversee the completion of the annual bad debt write-offs of past tenant arrears.
9. Oversee the accuracy of payroll processing for the division in PeopleSoft.
10. Assist the Manager of Finance, GSHO by preparing monthly financial information and financial reports for Senior Management as required.
11. Provide support to direct reports resolving accounting and process issues as they arise.
12. Conduct internal reviews to ensure compliance with policies and procedures and assess adequacy of internal controls. Report to the Manager of Finance, GSHO inconsistencies and instances of noncompliance.
13. Recommend financial policies, procedures, and practices in support of an efficient and effective financial control framework.
14. Monitor compliance with organizational policies, procedures, and practices.
15. Monitor and analyze the monthly and year to date expenditures and year to date revenue.
16. Recommend best business practices.
17. Prepare ad-hoc reports, as required.
18. Provide financial support and analysis to department Managers for cost savings initiatives, as required.
19. Assist with the annual external audit.
20. Participate in the management on call rotation after office hours as required.
21. Respond to major emergencies after office hours.
22. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
23. Perform other related duties as required.

**Qualifications**:
**Education and Training**:

- University degree in a related discipline (e.g., Accounting, Business Administration, etc.) from a recognized University with Canadian accreditation.
- A professional accounting designation (CPA) or a professional accounting designation in progress.
- Additional education initiatives to update and expand competencies.

**Experience**:

- Over two and one half (2½) years up to and including five (5) years of related experience (e.g., budgeting and accounting).

**Knowledge Of**:

- CGS’s priorities.
- Budgeting and accounting with reference to municipal finance.
- Applicable legislation and related regulations.
- Current and emerging management issues within CGS as they affect the Division.
- Best practices within areas of responsibility.
- Horizontal linkages to other relevant governmental levels and services as well as the private sector.

**Abilities To**:

- To understand and meet the needs of customers.
- To prepare operating and capital budgets for the Division.
- Translate CGS’s vision for other both within and outside CGS.
- Align systems to facilitate better service for the citizens of CGS.
- Link programs, services, and policies of the Division to broad policy

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