Project Assistant

3 weeks ago

Toronto, Canada eurOptimum Full time

eurOptimum is a leader in custom design and manufacturing of interior signage and display systems. We are known for creating innovative visual solutions tailored to a wide range of environments for major clients throughout North America. We offer complete design, display and project management solutions for corporate, retail, financial, academic and hospitality clientele.

**The role - Project Assistant**

eurOptimum is looking for highly skilled Project Assistant to join our Corporate department. This position requires excellent customer service and strong organizational skills.

Please note that this position will be working from our Toronto head-office fulltime.

**Roles and responsibilities**:

- Assist Sales Rep/Project Managers in meeting individual and departmental goals;
- Support an efficient and streamlined project management process;
- Manage accounts receivables, expense reports, and invoicing;
- Produce purchase orders, packing slips, shipping waybills, and all other project related documentation;
- Coordinate, schedule, and troubleshoot installations;
- Plan and coordinate travel arrangements;
- Plan and coordinate catering arrangements;
- Gather pricing from vendors;
- Prepare client quotations;
- Coordinate with internal design department;
- Plan and coordinate client appreciation events;
- Provide high quality customer service;
- Ensure account information and sales opportunities are up-to-date in NetSuite at all times.

**Required skills**:

- 2+ years’ experience in a project assistant/coordinator role;
- Diploma or Certificate in Interior Design or Interior Decorating;
- Knowledge of different types of materials
- Exceptional customer service skills - you must possess a positive and good attitude with the ability to maintain good communication with team members, clients and vendors;
- Excellent organizational and time management skills - you must be able to handle multiple tasks simultaneously and prioritize effectively;
- Strong business writing acumen
- Must be proactive, communicative, and able to work with mínimal supervision;
- A quick learner, self-motivated and extremely detailed-oriented;
- Thrives in a fast-paced, chaotic environment;
- Highly proficiency with Microsoft office programs - especially Excel;
- Knowledge of NetSuite (or another CRM/ERP system) is advantageous;
- Resourceful and creative;
- Strong problem solving skills and a solid solutions-oriented mindset.

**Why work for us?**

eurOptimum offers a comprehensive compensation package including; a base salary, annual bonus and three weeks’ vacation, extended health benefits, as well as an RRSP matching program.

You will also be part of a dynamic team with individuals who are driven, smart and funny. They know how to work-hard, be a team-player and understands the importance of work-life balance. You will learn a lot and you will be part of a truly successful team.

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