Info Clerk-front Desk Sports Complex

2 months ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Position Summary:
Under the direction of the Client Service Manager, greets members and guests. Provides information concerning university activities and administrative services. Answers the telephone, processes mail. Photocopies, assembles and files documents. Types various documents.

Major Duties and Responsibilities:

- Greets all Sports Complex members and visitors including patients of the McGill Sports Medicine Clinic. Serves as the first point of contact. Provides information concerning University activities and administrative services.
- Ensures activity areas are accessible for clients; opens/closes lights and doors in activity areas when the building opens and when it closes.
- Allow access to McGill Sports Complex parking gate and ensure only authorized users can access lot.
- Assists building managers with the completion of incident reports.
- Assists with the building emergency protocols including building evacuations and fire drills as per unit protocols.
- Serve as a liaison with McGill Security Services when required.
- Communicates general procedures concerning program registration, current fees, course cancellations, and postponements and other relevant changes. Acts as resource person for all clientele requiring assistance.
- Assists in various registration duties. Distributes documents and assists clients in completing forms. This could include memberships, class registration, locker rentals, day passes, children’s programming, aquatics or processing refunds.
- Keeps sources of documentation up-to-date, such as directories, programs, course listings, schedules and fee scales.
- Photocopies and assembles documents. Send faxes. Carries out maintenance and adjustments of the photocopier and fax machine.
- Receives and distributes mail and packages. Gathers and sends mail. Completes procedures specific to courier services. Notifies staff when items arrive.
- Files documents according to the filing system in effect. Verifies and completes data on forms, lists and statements of account according to precise instructions. Uses Spectrum to access client information.
- Takes inventory of office supplies and prepares orders to replenish the stock.
- Occasionally types various documents such as letters, reports, statistical tables, administrative forms and lists. Performs calculations.
- Receives payments relative to various activities and registrations.
- Uses various equipment such as a personal computer, calculator, photocopier and fax machine.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description

Other Qualifying Skills and/or Abilities:

- Must be client focused and service oriented, with a proven ability to interact with clients.
- Ability to communicate and deal effectively and diplomatically with faculty, staff, students, and the general public.
- Proven ability to work independently and in a team environment.
- Demonstrated ability to listen, receive and transmit information accurately.
- Must have strong communication skills.
- Demonstrated initiative, organizational skills, and ability to prioritize and multi-task.
- Must have strong attention to detail
- McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (4) on a scale of 0-4. French spoken is required and written an asset.
- Please note one position work shift is: Monday to Friday 6:00am to 2:00pm and other is Monday to Friday 3:30pm to 11:30pm.
- Minimum Education and Experience:

- DEP - Office Systems 1 Year Related Experience / DEP - Secretarial Studies
Hourly Salary:

(MUNACA Level B) $23.31 - $28.88
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Client Services Manager
Position End Date (If applicable):

Deadline to Apply:

- 2024-03-06
- ._

  • Sports Complex Operations Assistant Manager

    6 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Reporting to the Manager of Wellness Programs and Facilities Operations, the incumbent will oversee the day-to-day operations at the McGill Sports Complex. Primary Responsibilities: - Plan and manage the day-to-day operations of the unit. - Supervise 6 full-time SEU equipment...

  • Sports Complex Operations Assistant Manager

    6 days ago

    Montréal, Canada McGill University Full time

    Veuillez référer au guide pour obtenir des instructions sur la façon de postuler. Si vous êtes un employé actif de McGill (c.à-d. actuellement dans un contrat ou un poste actif à l'Université McGill), ne postulez pas via ce site de carrière. Connectez-vous à votre compte McGill Workday et postulez à cette affichage en utilisant le rapport Find...

  • Night Auditor/front Desk Agent

    1 week ago

    Montréal, Canada Hotel Espresso Full time

    Job Description: Under the management of the Front Desk manager, an evening and night clerk is responsible of the hotel’s department of Front Desk during the establishment’s late operating hours. As such, they are responsible of the front desk’s standard tasks as well as insuring the accounting closure of the day during the night shift. MAIN TASKS: -...

  • Order Desk Sales Clerk

    1 month ago

    Montréal, Canada Eclairage Quebec Full time

    Job Summary: We are seeking a detail-oriented and customer-focused Desk Clerk to join our team. As a Desk Clerk, you will be responsible for providing exceptional customer service, managing reservations, and ensuring the smooth operation of the front desk. Duties: - Greet and check-in guests in a friendly and professional manner - Assist guests with...

  • Reception Clerk

    2 months ago

    Montréal, Canada IGA Full time

    **Reception clerk**: Full-Time Number of hours per week : between 32 and 40 Shift : Day Availability : Anytime **Become a reception clerk!** Are you curious to learn more about food, are you motivated and resourceful? Are you the one in your family who always inspects your delivery to make sure you got everything right? Then this job should be of...

  • Reception Clerk

    2 months ago

    Montréal, Canada IGA Full time

    **Reception clerk**: Full-Time Number of hours per week : between 32 and 40 Shift : Day Availability : Anytime **Become a reception clerk!** Are you curious to learn more about food, are you motivated and resourceful? Are you the one in your family who always inspects your delivery to make sure you got everything right? Then this job should be of...

  • Reception Clerk

    1 month ago

    Montréal, Canada IGA Full time

    **Reception clerk**: Full-Time Number of hours per week : between 40 and 40 Shift : Day Availability : Anytime **Become a reception clerk!** Are you curious to learn more about food, are you motivated and resourceful? Are you the one in your family who always inspects your delivery to make sure you got everything right? Then this job should be of...

  • Reception Clerk

    2 months ago

    Montréal, Canada IGA Full time

    **Reception clerk**: Full-Time Number of hours per week : between 40 and 40 Shift : Day Availability : Weekdays **Become a reception clerk!** Are you curious to learn more about food, are you motivated and resourceful? Are you the one in your family who always inspects your delivery to make sure you got everything right? Then this job should be of...

  • Reception Clerk

    2 months ago

    Montréal, Canada IGA Full time

    **Reception clerk**: Full-Time Number of hours per week : between 40 and 40 Shift : Day Availability : Weekdays **Become a reception clerk!** Are you curious to learn more about food, are you motivated and resourceful? Are you the one in your family who always inspects your delivery to make sure you got everything right? Then this job should be of...

  • Reception Clerk

    1 month ago

    Montréal, Canada IGA Full time

    **Reception clerk**: Part-Time Number of hours per week : between 40 and 40 Shift : Day Availability : Anytime **Become a reception clerk!** Are you curious to learn more about food, are you motivated and resourceful? Are you the one in your family who always inspects your delivery to make sure you got everything right? Then this job should be of...

  • Reception Clerk

    1 week ago

    Montréal, Canada IGA Full time

    **Reception clerk**: Part-Time Number of hours per week : between 20 and 40 Shift : Day Availability : Weekdays **Become a reception clerk!** Are you curious to learn more about food, are you motivated and resourceful? Are you the one in your family who always inspects your delivery to make sure you got everything right? Then this job should be of...

  • Reception Clerk

    4 days ago

    Montréal, Canada IGA Full time

    **Reception clerk**: Full-Time Number of hours per week : between 38 and 40 Shift : Day Availability : Weekdays **Become a reception clerk!** Are you curious to learn more about food, are you motivated and resourceful? Are you the one in your family who always inspects your delivery to make sure you got everything right? Then this job should be of...

  • Front Desk Manager

    2 months ago

    Montréal, Canada Marriott International, Inc Full time

    **Job Number** 23074837 **Job Category** Rooms & Guest Services Operations **Location** Delta Hotels Montreal, 475 President-Kennedy Avenue, Montreal, QC, Canada **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Assists the Front Office Manager in administering front office functions and...

  • Front Desk Manager

    2 months ago

    Montréal, Canada Marriott International, Inc Full time

    **Job Number** 24071859 **Job Category** Rooms & Guest Services Operations **Location** Le Centre Sheraton Montreal Hotel, 1201 Boulevard Rene-Levesque West, Montreal, QC, Canada VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Assists the Front Office Manager in administering...

  • Hotel Front Desk

    2 months ago

    Montréal, Canada Hotel Kutuma Full time

    We are looking for a Bilingual Front Desk Manager for our hotel with a minimum of two years of experience. You will be responsible for front desk management, assisting guests with luggage, enforcing hotel policies and ensuring guest services are exemplary. Applicants should have experience in the hospitality industry, demonstrate a commitment to customer...

  • Front Desk Receptionist

    3 weeks ago

    Montréal, Canada JOYO BURGER Inc. Full time

    Job Overview: **Responsibilities**: - Greet and welcome guests in a professional and friendly manner - Answer and direct phone calls promptly - Schedule appointments and maintain calendars - Assist with administrative tasks such as data entry, filing, and photocopying - Handle inquiries from clients and staff - Maintain a clean and organized reception...

  • Front Desk Supervisor

    1 month ago

    Montréal, Canada Holiday Inn Monreal Centre-Ville Full time

    **Responsibilities**: Operate all aspects of the Opera computer system, including software maintenance, report generation and analysis, and simple configuration changes; Update group information. Maintain, monitor and prepare group requirements. Help maintain the inventory of office and departmental materials; Review Front Office logbook and guest feedback...

  • Front Desk Supervisor

    1 week ago

    Montréal, Canada Holiday Inn Monreal Centre-Ville Full time

    **Responsibilities**: Operate all aspects of the Opera computer system, including software maintenance, report generation and analysis, and simple configuration changes; Update group information. Maintain, monitor and prepare group requirements. Help maintain the inventory of office and departmental materials; Review Front Office logbook and guest feedback...

  • Front Desk Supervisor

    2 weeks ago

    Montréal, Canada Holiday Inn Monreal Centre-Ville Full time

    **Responsibilities**: Operate all aspects of the Opera computer system, including software maintenance, report generation and analysis, and simple configuration changes; Update group information. Maintain, monitor and prepare group requirements. Help maintain the inventory of office and departmental materials; Review Front Office logbook and guest feedback...

  • Front Desk Supervisor

    3 days ago

    Montréal, Canada Holiday Inn Monreal Centre-Ville Full time

    **Responsibilities**: Operate all aspects of the Opera computer system, including software maintenance, report generation and analysis, and simple configuration changes; Update group information. Maintain, monitor and prepare group requirements. Help maintain the inventory of office and departmental materials; Review Front Office logbook and guest feedback...