20204-3110 - Manager, Corporate Services

2 weeks ago

Mississauga, Canada Workplace Safety & Prevention Services Full time

**JOB TITLE**:Manager, Corporate Services

**POSITION OPENINGS**:1

**STATUS**:Permanent, Full Time

**LOCATION**:Remote in Ontario, Canada

**HOURS OF WORK**:35 hours/week

**Job Summary**

Reporting to the VP, Corporate Services & CFO, the Manager, Corporate Services will play a pivotal role in delivering advisory services related to strategic planning and operational implementation within the division. The position oversees and manages multi-faceted initiatives across divisions and the organization, supporting transformation horizontality, continuous improvement and change management activities.

The incumbent will be responsible for providing leadership to a dedicated team that supports the administrative requirements of the office and of the division, ensures compliance of financial policies and practices with internal and external requirements, and support the procurement of select goods and services for WSPS, along with overseeing the processing of purchasing transactions. This role will also contribute to successful facilities management.

**Responsibilities**

Note: Percentages refer to approximate % of time spent on each area, over the course of a given year.

**1. STRATEGIC EXECUTIVE ADVISEMENT (45%)**
- Provides expertise, advice, recommendations, and support to the VP Corp Services & CFO on operational, administrative, policy and procedural matters affecting the division.
- Assesses and manages contentious, confidential and sensitive issues, identifying nature and complexity of issues, recognizes organizational implications and risks, and formulates appropriate level of response.
- Provides support to the VP Corp Services & CFO on high priority and urgent issues, ensuring timely and appropriate action is taken in response to the priority/issue.
- Plans and manages initiatives/programs on behalf of the VP Corp Services & CFO.
- Participates in assignment of deliverables to departments/teams and monitors for resolution
- Develops, communicates and facilitates implementation of division wide standards and processes.
- Prepares or reviews and edits briefing materials and other products for senior leaders/CEO.
- Establishes and maintains strong working relationships with key partners and stakeholders to ensure timely and accurate information flow and identification of issues.
- Leads team to meet needs of administrative and facility functions.

**2. OPERATIONAL PLANNING (25%)**
- Develops and implements operational plans for the division.
- Designs and implements a variety of divisional processes for monitoring and reporting on initiatives and improvement opportunities, status of deliverables and facilitates timelines and accountabilities.
- Collaborates with colleagues across the division and organization and provides guidance and support to divisional staff on operational priorities and strategic direction.

**3. PURCHASING & INTERNAL CONTROLS COMPLIANCE (15%)**
- Ensure compliance with the Purchasing policy and procedures and the Broader Public Sector Directives
- Oversees the development and the implementation of any new procurement policies and procedures
- Provide leadership to the Purchasing Officer on day-to-day activities and provide direction and advice to budget managers throughout the procurement process
- Manage and supervise the Internal Control Specialist to ensure financial policies and practices are in compliance with all internal and external requirements for the organization

**4. TEAM LEADERSHIP (15%)**
- Provides effective leadership, guidance and coaching to team members, fostering a positive and productive work environment
- Develops and empowers team members through training, mentoring, professional development and performance management
- Sets clear expectations for performance standards and provides regular feedback to team members to support their professional growth and development.
- Leads by example, demonstrating integrity, accountability, and professionalism in all interactions
- Develops and implement strategies to enhance team productivity and efficiency, leveraging available resources effectively
- Upholds and promotes ethical standards, integrity and a strong sense of corporate responsibility as per WSPS policies and procedures

**5. CONTRIBUTES TO A HEALTHY AND SAFE WORK ENVIRONMENT (at all times)**
- Adheres to WSPS policies, procedures, process fact sheets, guidelines and business rules established in the WSPS Quality Management system which ensures the achievement of our quality goals.
- Contributes to promoting a healthy and safe culture, and links efforts to the WSPS quality management system approach (Plan, Do, Check, Act, Continuous Improvement Cycle)
- Acts as a role model internally and externally by demonstrating knowledge of health and safety and wellness practices.

**Skills, Knowledge, Expertise**

**Minimum**:

- Undergraduate degree business administration, or related discipline, or minimum 5 years of related experience in corporate administration

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