Practice Assistant

4 months ago


Montréal, Canada Borden Ladner Gervais LLP Full time

We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.

We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at


Description du poste

Nous recherchons un (1) adjoint à la pratique pour notre département du droit des affaires (Groupe des services financiers). L’adjoint à la pratique coordonnera les travaux pour les autres services de soutien. Ainsi, il déléguera les tâches relatives à production de documents et passera en revue les documents terminés; en outre, il supervisera la gestion des dossiers, le bon déroulement des mandats de photocopie et de numérisation, et le travail administratif en général. Il devra comprendre à fond tous les aspects des exigences des clients et aura à cœur de fournir un service exceptionnel aux avocats et aux clients du cabinet.

Les principales responsabilités associées à ce poste sont les suivantes

Fonctions et responsabilités
- En plus d’appuyer l’avocat ou les avocats à qui il rend compte, l’adjoint à la pratique aide ses collègues immédiats dans son propre service et, lorsque l’occasion s’y prête, les collègues d’autres services
- Assister l’avocat dans la préparation, notification / signification de procédures et pièces et production au dossier de la cour
- Noter les dates des procédures / rappels dans les calendriers Outlook
- Au niveau de l’équipe, les obligations comprennent ce qui suit:
o Aider les autres membres du cabinet de manière proactive et lorsque le chef d’équipe le demande

o Mener à bien toute autre tâche selon les directives des avocats ou du chef d’équipe

Production de documents
- Vérifier la correspondance, les pièces jointes, les documents, les rapports, les présentations, les télécopies, etc. que produit l’équipe affectée à la production de documents avant que ces documents soient transmis à l’avocat compétent; au besoin, apporter les modifications mineures requises
- Taper la correspondance et les courriels confidentiels, urgents ou brefs
- Au besoin, produire et conserver des feuilles de calcul Excel

Communication
- Répondre aux demandes téléphoniques internes et externes, donner l’information requise ou voir à ce que les messages soient transmis aux personnes compétentes en temps voulu
- Surveiller le courrier ou les courriels et prendre les mesures voulues; voir à ce que la correspondance qui concerne un client soit transmise à l’avocat compétent ou à la personne qui le remplace s’il est absent
- Au besoin, communiquer au nom des avocats avec les Services de soutien administratif
- Communiquer avec le chef d’équipe du service quant aux absences prévues, trouver des remplaçants au besoin et communiquer l’information pertinente aux avocats compétents

Gestion de la relation client
- S’occuper activement des besoins des clients et est au fait des contacts/clients
- Saisir, maintenir et actualiser l’information et les détails qui concernent les clients et l’information connexe dans le système des contacts du cabinet
- Répondre aux demandes courantes des clients et aux questions générales qui ont trait à l’administration
- Organiser les rencontres avec les clients

Tâches financières — Facturation
- Aider les avocats quant au processus de facturation et de contrôle du crédit en communiquant avec l’avocat compétent et la Comptabilité, et produire, au moyen du système, des rapports standard de facturation provisoire
- Au besoin, faire des demandes de chèques, des virements bancaires et des versements
- Envoyer les factures aux clients, avec les pièces justificatives appropriées
- Coordonner/effectuer des recherches sur les conflits d'intérêts

Tâches administratives
- Gérer les agendas en veillant à ce qu’ils soient à jour et rappeler aux avocats leurs réunions quotidiennes
- Organiser les réunions et réserver les salles de conférence
- S’occuper des réservations pour les déplacements et d’autres détails avec l’aide des équipes de soutien
- Voir à l’ouverture et à la fermeture des dossiers, et superviser les procédures pour s’assurer qu’on respecte les diverses exigences en matière de classement et de consignation

Principales exigences
- Diplôme d'assistant juridique ou expérience équivalente
- Parfaitement bilingue en français et en anglais, écrit et parlé
- Minimum 3 ans d'expérience juridique
- Expérience en litige obligatoire
- Maîtrise de MS Office (excellente connaissance des fonctions avancées de Word)
- Capacité de communiquer de façon professionnelle avec les clients et les avocats
- Capacité d'interagir professionnellement avec les clients et tous


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