Class a

**SECRETARIAL POSITION**

Bulletin No. 23C-029 January 19, 2023
**Student Services Unit Class A - General Office Secretary**

**Full-time position (school year schedule)**
**7 hours per day; 8:30 a.m. - 4:30 p.m.**

**Effective date in February to be determined**

**Summary**:Under the general supervision of the Assistant Manager of Student Services, provides general secretarial services and related duties for the Student Services Unit, as well as performing administrative assignments as coordinated by the senior office secretary.

**Responsibilities may include**:

- Providing word processing, photocopying, scanning, filing, data entry, and mail/delivery services
- Assisting with monitoring budgets including researching vendors for best-priced items not on tender list, creating requisitions, tracking shipments, receiving orders, matching and approving invoices, monitoring open Purchase Orders, processing journal entries, collecting workshop substitute forms, ordering food for workshops, running reports, tracking expenditures in excel and reconciling monthly reports.
- Processing documents in Tyler Student Document Management and sending notifications or copies of documents to parents/legal guardians.
- Running reports in Tyler and providing information to Assistant Manager/Consultants and sending out reminders based on the reports.
- Assisting with compiling data and preparing reports.
- Entering workshops and events in CIMS for divisional staff registration, monitoring registration and attendance.
- Entering IT tickets.
- Assisting with e-waste disposal.
- Assisting with shredding collection and processing.
- Assisting with tracking and updating various inventories.
- Providing secretarial help as may be required by the staff and administration of the Student Services Unit

**Qualifications**:
Education and experience:

- A high school diploma and a minimum of one year of administrative experience or formal training in office administration OR an equivalent combination of experience and training
- Working knowledge of the role and functions of the Student Services Unit is an asset

Communication and interpersonal skills:

- Excellent written and verbal communication skills
- Ability to work cooperatively and harmoniously with staff and management and deal effectively with the public
- Respect confidentiality of work

Computer skills:

- Excellent knowledge of Office 365
- Word processing (minimum of 45 w.p.m.)
- Experience with CIMS Connect and Tyler Student Information System is an asset

Organization and time management:

- Demonstrated organizational and time management skills with the ability to prioritize and multi
- task in a high-volume environment
- High degree of initiative, organizational skills and time management ability
- High degree of accuracy and attention to detail

External applicants, upon hire, must supply a Criminal Record Search, and a cleared Child Abuse Registry check

This is a CUPE 4587 position.

Consideration for this position is not necessarily limited to those who apply.

Salary range: $21.80 - $25.69 per hour

We thank all applicants, however only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: $21.80-$25.69 per hour

Schedule:

- Day shift
- Monday to Friday

Work Location: One location

Application deadline: 2023-01-26
Expected start date: 2023-02-01