Supply Accounts Manager

4 weeks ago

Dorval, Canada Air Canada Full time

**Description**

**Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.**

Manage Air Canada's accounts payable and receivable portfolios of $1.0 billion in operating expenses and capital expenditures ensuring the effective execution and processing all invoicing activities in a timely manner and following AC's purchasing policies and Delegated Authorities. In this role, you will be responsible for leading and motivating a team of five to six front-line accounting coordinators.

**Responsibilities**:

- Manage day-to-day accounts payable activities including Ariba invoicing, ACM dispute process and Conduent processing, within ACM and other as required to ensure that all established success criteria are met.
- Manage Maintenance and Repair Organization's (MRO) payable accounts upwards of $700M payable activities.
- Responsible for the timely payments upwards of $300M of inventory related payment activities
- Forecast cash disbursements in alignment with corporate treasury stakeholders.
- Manage day to day accounts payable activities for Air Canada Maintenance primarily and other branches like Fleet Transactions, Cabin projects for commercial branches and Flight operations as requested.
- Address and investigate 52-109 Controls for compliance in adhering to the financial reporting and auditing requirements) invoicing issues to ensure they are carried out accordingly and that issues are captured, addressed and corrective actions are carried out accordingly to reduce exposure and risks to AC.
- Capture all discounts, incentives and credits on negotiated terms and raise them so that Air Canada benefits from them on a timely manner. Liaising with Vendors ensuring use of such credits and incentives are applied to next available payable invoices where applicable.
- Process manual invoices with multiple lines or charge to accounts to be executed on a spreadsheet and sent to Winnipeg and prepare electronic packages.
- Upload in the journal suspense account (in Air Canada's ERP system, currently PeopleSoft)
- Identify and resolve issues within the process system.
- Respond to vendor/supplier queries on status of invoices (in French and English, written or by phone)
- Liaise with buyers on invoices snags in Trax and prepare weekly reports to solve issues and reduce processing time.
- Verify statement of accounts and provide feedback proactively and in a timely fashion.
- Verify the TRAX batch reports to be sent daily to Winnipeg and send via FEDEX.
- Liaise with YWG Finance and Strategic Procurement to share vendor data and improve customer service.
- Preform prepayments based on the Aircraft on the Ground (AOG) or unscheduled requests.
- Manage team member performance:

- Develop and conduct training for all direct reports.
- Monitor work process and perform regular feedback sessions with team members.
- Manage conflict resolution based on in-depth evaluation of situation and utilizing sound management skills and techniques.
- Ensure adherence to company policies and procedures.
- Ensure consistent high-level of quality in service provided.
- Support, interpret and enforce the Collective Agreement including any disciplinary activities, grievance reviews and support of the arbitration process.
- Develop, implement and maintain key performance indicators relative to specific activities and ensure timely communication to all management teams within the branch for review and action. Activities include but are not limited to:

- Manage outstanding invoice discrepancies upwards of $5M and assign to appropriate business units and management reviewers;
- Review and publish monthly Line Maintenance revenue figures;
- Measuring team productivity and efficiency levels
- Develop vendor partnership/relationships & management of vendors. Develop, implement and control vendor performance measurement.

**Qualifications**
- Diploma in finance or accounting or relevant experience.
- Proven leadership, coaching, motivating, goal setting, and performance management skills, with ability to provide feedback & coaching to develop team members.
- Ability to effectively problem solve and deal with complex issues and conflicting priorities.
- Strong verbal & written communication skills with all organizational levels.
- Self-directed and motivated with a flexible approach to work that ensures closure of tasks.
- Possess a creative and inventive, yet pragmatic, approach to problem solving.
- Excellent interpersonal skills and demonstrated ability to work with others.
- Ability to learn financial systems quickly.
- Ability to build and maintain reports using Microsoft Excel, PowerPoint and edit PDF files using Adobe Acrobat.

**Conditions of Employment**:
**Linguistic Requirements**

**Diversity and Inclusion**

Air Canada is strongly committed to Diversity and Inclus

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