Admin Support

2 weeks ago

Bridgewater, Canada Employment Solutions Society Full time

Employment Solutions Society

**Admin Support**

**Maternity Leave**

(Lunenburg County Adult Learning Opportunities Program)

**Full-time**: 37.5 hours per week from January - June 2024

**Position Scope**

**Main Duties and Responsibilities**:

- Answer general phone inquiries
- Greet learners/suppliers/visitors to the organization in a professional and friendly manner
- Engage first time visitors and assess visitors service needs and refer to the appropriate program
- Prepare information packages, brochures etc
- Replenish information packages and develop new forms as requested by staff and management.
- Promote programs to community agencies and attend events as required
- Receive and coordinate referrals from learners and organizations
- Manage class participation and registration.
- Provide data entry for staff and management into LaMPSS service registration system
- Log statistics
- Ensure all rooms are in good order for classes prior to the class and that all things are cleared away and room back in order after classes.
- Code and file material according to the established procedures and maintain confidentiality of files.
- Assist with the coordination, orientation and scheduling of volunteer tutors
- Assist the Executive Director with the preparation and submission of proposals and reports
- Social Media - advertise programs; facebook page content
- Trouble shoot computer hardware and software issues and perform weekly computer updates/maintenance for computers.
- Flexibility to work evenings until 8pm when required

**REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL ATTRIBUTES**

**The Admin Support must have**:

- Proficiency in the use of computer programs
- Proficiency in the use of office equipment
- Excellent Communication and Interpersonal skills
- Excellent Customer Service skills
- Excellent problem solving and decision making skills
- Excellent Organizational skills
- Exercise privacy and confidentiality
- Clean criminal record check
- Valid NS Drivers license and access to reliable transportation

**The Admin Support must be able to**:

- Work collaboratively with other staff members
- Access and effectively use information and communications technology; conduct research
- Adhere to inclusionary practice, ethical decision making and respect for diversity
- Commit to professional development and career self-management

**Qualifications**
- A diploma in business administration or information technology
- Experience in related field an asset

Salary Range: $21,781.00 - $23,556.00 Based on 6 months

**Deadline For Submissions**: November 28th, 2023 4:30pm

**Anticipatory Start Date;** January 2nd, 2024

**Job Type**: Fixed term contract

**Salary**: From $22.00 per hour

Expected hours: 37.5 per week

Schedule:

- Monday to Friday

Work Location: In person

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