Lease Assistant- Meadowvale Corporate Centre

2 days ago


Mississauga, Canada QuadReal Property Group Full time

**About QuadReal Property Group**

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $67.1 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating companies in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

Reporting directly to the Vice President, Leasing, the Leasing Coordinator will provide accurate and timely support to the Leasing team in Mississauga.

**Responsibilities**

Assist the Leasing team with the following:

- Prepare and distribute legal documentation (i.e. offers to lease, condition removals, extension letters and short-term tenancy agreements)
- Prepare various monthly reports including Excel, Word, PowerPoint,
- Prepare presentations and marketing materials in PowerPoint as required
- Assist with and/or prepare various marketing materials and RFP’s, including coordination with various external marketing resources.
- Assist in preparation of offers and general correspondence, for both Leasing and Lease Documentation Services, including deal supporting documents
- Answers, screens and directs incoming calls to Leasing as required.
- Responds to general inquiries and provides information as needed while maintaining confidentiality in all communications
- Organizes and maintains online and physical filing systems including Sharepoint, correspondence, and databases
- Maintain vacancy database; including but not limited to up to date floorplans Spacelist, Altus, Arcestra Findspace, and QuadReal websites
- Enter comparable market lease transactions, and internal lease transactions in Sharepoint databases
- Code and manage all invoices, expenses, broker commissions and coordinate with Accounting as required
- Schedule and coordinate all departmental meetings, attend meetings as requested to record minutes and action items
- Book and coordinate all Leasing tours and leasing related events as required
- Assist in coordination of all events throughout the calendar year in collaboration with Marketing
- Prepare general correspondence and handle incoming correspondence
- Undertake ad hoc projects and other duties as required to assist the QuadReal Leasing team
- Prepare MLS agreements, and circulate for signatures
- Prepare and distribute monthly vacancy e-blasts to the brokerage community

**Qualifications**
- 3+ years of related administrative experience; with emphasis on previous commercial real estate experience
- ** Relationship Skills** - Superior oral and written communication skills; ability to develop and sustain cooperative working relationships at all levels; ability to exercise confidentiality, displays enthusiasm and has a desire to learn; team player
- ** Organizational/Multi-Task** Skills - **Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes
- ** Decision Making Skills -** Resourceful and thoughtful in decision making scenarios. Understanding of procedures and policies to achieve results and deliver on deadlines. Errors in judgment may cause a negative impact to external and internal clients. Ability to solve problems and utilize basic analytical skills when required.
- ** Computer Skills**:

- Advanced skills in Word, Excel, PowerPoint, Sharepoint, and MS Publisher, typing speed of 60 WPM (minimum). Working knowledge of Adobe InDesign would be considered an asset. Ability to manipulate templates in all programs.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.
- Want to learn about our end-to-end recruitment process? Click this _link_ for a short video that will take you through each step, so you’ll know exactly what to expect._



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