Payroll Clerk

**Career Opportunit**

**Finance Department, Payroll Clerk**

**Work Location: Indian Brook**

**Closing Date: March 30, 2023**

**General Description**:
Under the direction of the Executive Finance Officer, Director of Finance and Financial Analyst-AR, the Payroll Clerk is responsible for providing financial payroll services to employees of Sipeknekatik First Nations. This includes processing and monitoring expenditures and payments for bi-weekly payroll and includes maintaining employee files. This position ensures Sipekne’katik’s bi-weekly payroll is processed accurately and kept up-to-date in a timely manner.

**Responsibilities**:

- Verify time sheets to comply with payroll standards and financial policies/procedures.
- Scan time sheets into payroll system.
- Prepare full payroll cycle for bi-weekly payroll processing that includes reconciling payroll clearing accounts.
- Verify that all pay cheques are signed in accordance with Sipekne’katik policies.
- Work with Financial Analyst-AP and HR Officer for leave records.
- Post invoices for source deductions and garnishments.
- Reconcile monthly pension and medical benefit invoices.
- Reconcile quarterly WCB accounts.
- Maintain digital and hard copy of employee files.
- Assist with community disbursements (e.g., annual Christmas bonus).
- Post journal entries as needed.
- Assist with special projects and audit preparation.
- Report any discrepancies or concerns for potential fraud directly to Director of Finance.
- Ensure confidentiality and privacy around all financial and employee files.
- Other related duties as determined by the Director of Finance and EFO.

**Qualification**:

- Grade 12 education
- Completion of/enrolled in an accounting/payroll certificate, or willing to complete an accounting program while working.
- Previous experience processing Payroll and working in finance or accounting considered an asset.
- Excellent time management and organizational skills.
- Good communication skills (verbal and writing).
- Demonstrated ability to maintain a high level of confidentiality.
- Proficient with MS Office with ability to learn accounting software programs.
- Knowledge of Indigenous communities/organizations.
- Must submit a satisfactory criminal record check. Having a criminal record is not necessarily a determinate factor.

**Benefits**

Starting salary will be commensurate with qualifications and experience. This position comes with a variety of benefits including health, dental, disability and life insurances, an employee & family assistance program and an employer pension plan.

**Human Resource Manager**

Mail/drop off: 522 Church Street, Indian Brook, NS B0N 2H0

**Salary**: $14.79-$24.73 per hour

**Benefits**:

- Company events
- Company pension
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Indian Brook 14, NS: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Payroll: 1 year (preferred)
- Accounting: 1 year (preferred)
- Microsoft Office: 1 year (preferred)

Work Location: In person

Application deadline: 2023-03-30