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Employee Scheduling Coordinator

1 month ago

Ottawa, Canada Queensway Carleton Hospital Full time

**General Posting Information**

**POSITION**:

- Employee Scheduling Coordinator**DEPARTMENT**:

- Human Resources**CONDITIONS**:

- Full-time**HOURS**:

- Approximately 75.0 Bi-weekly hours**SHIFTS**:

- Days / Evenings / Weekends- 7.5 hours hours per shift-
**WAGE RANGE**:

- Scale Minimum Maximum- NONU $31.51/hr $36.98/hr**RESPONSIBILITES**:

- Create and maintain master rotations of specific units/programs in consultation with the departments' Clinical Managers and Labour Relations
- Meet with Management and Recruitment for the maintenance and accuracy of Position Occupancies, and review future position vacancies and make recommendations for position postings
- Prepare and distribute of unit specific staffing schedules & vacation planners, while adhering to the specific collective agreement language and deadlines
- Maintain accurate staff availability lists to facilitate replacement of staff
- Give report and direction to after hours Employee Scheduling staff on unit shortages
- Work with management (daytime and after hours) for direction on scheduling of staff based on specific operational needs
- Communicate effectively with unit Care Facilitators and Managers regarding unit shortages and replacement efforts
- Maintain staffing schedules on a day to day basis for accuracy, ensuring unit specific staffing quotas are accurate and documenting all changes at the time of occurrence in the electronic scheduling system
- Schedule replacement staff according to established collective agreements language and hospital processes
- Understands the scheduling requirements of all applicable Collective Agreements and proactively identifies scheduling anomalies that are potential violations of these agreements for action by unit managers
- Input / update staff hours into the scheduling system as required (sick, vacation, leave of absences, overtime) in an accurate and timely manner, and perform bi-weekly payroll processing
- Demonstrate QCH values: collaboration, accountability, respect, innovation

**REQUIREMENTS**:

- Post-secondary education and a minimum of 2 years current experience in staffing and scheduling
- Or a combination of equivalent education and experience
- Demonstrated proficiency with MS Office, Excel, Word and a Human Resources Information System
- Excellent interpersonal and communication skills
- Ability to work effectively in a team environment with frequent disruptions
- Excellent organizational and time management skills
- Ability to maintain confidentiality

**IT IS MANDATORY THAT YOU PROVIDE A THOROUGHLY COMPLETED APPLICATION, INCLUDING AN UPDATED RESUME WHICH REFLECTS THAT YOU MEET THE QUALIFICATIONS AS OUTLINED ON THE JOB POSTING. FAILURE TO DO SO WILL RESULT IN BEING SCREENED OUT OF THE COMPETITION. THANK YOU FOR YOUR COOPERATION AND ASSISTANCE. A GUIDE TO RESUME WRITING IS AVAILABLE ON THE EMPLOYEE PORTAL COMMUNICATION CENTRE UNDER RECRUITMENT AS A RESOURCE, WITH COPIES AVAILABLE IN HUMAN RESOURCES.**
- Thank you for your continued interest in Queensway Carleton Hospital. We deeply value and celebrate the principles of equity, diversity, inclusion, and belonging, as they are integral to the enrichment of our work environment. We believe that by fostering an inclusive and diverse community, we can achieve our mission of providing exceptional healthcare services to all individuals with compassion and respect. We encourage applicants from all backgrounds to apply. We welcome those who would contribute to the further diversification of our organization including, but not limited to women, racial or ethnic minorities, First Nations, Inuit, and Métis peoples, persons with Disabilities, and 2SLGBTQI+ communities._