Clerkship Coordinator

**Date Posted**:01/02/2023
**Req ID**: 29032
**Faculty/Division**: Temerty Faculty of Medicine
**Department**: Office of the Associate Dean, MD Program
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00053522

**Description**:
**About us**:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

**Your opportunity**:
The MD Program trains the next generation of doctors by delivering a comprehensive learning experience to our students. We have been at the forefront of medical education innovation and scholarship, as well as life-changing health research and innovation, since we were established in 1843. Thanks to the contributions made by our faculty and staff, we are consistently recognized as the top medical school in Canada, and among the best in the world.

As Clerkship Coordinator, you will support the Clerkship component of the MD Program through the planning, delivery and evaluation of courses that feature exposure to the clinical environment. Your ability to work with a committed core of constituents, providing detailed information on the program, requirements, and procedures, and your adeptness working with online course materials, assessments and evaluations are key to the successful delivery of the Clerkship Curriculum.

**Your responsibilities will include**:

- Coordinating tasks for projects and other strategic initiatives with stakeholders
- Coordinating the development and maintenance of online course information and organizing and circulating course evaluations, including coordinating the submission process for student grades/marks
- Providing basic support in resolving technical issues, and general referrals to individuals in distress
- Providing detailed information on program and courses
- Coordinating the recruitment and training processes for exam invigilators along with the coordination of examination schedules; Disseminating, collecting, and analyzing surveys
- Providing committee support and writing routine documents and correspondence including taking meeting minutes and preparing meeting agendas; Editing content for brochures, newsletters, websites and/or handbooks
- Resolving issues within the scope of the role and escalating problems as required
- Keeping well-informed on university programs, policies, and procedures

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum two years of experience in academic program administration within a University, teaching hospital or comparable environment
- Experience coordinating time-sensitive projects and managing multiple priorities
- Experience coordinating exams, room bookings and event logistics
- Experience providing committee support and updating and editing course materials
- Experience compiling and analyzing data and generating reports
- Advanced computer skills, including proficiency with MS Office Suite, MS Teams, Adobe Acrobat Professional, Web Conferencing platforms (Zoom, Teams), student information systems (MedSIS) and learning and content management systems
- Ability to communicate effectively both verbally and in writing and excellent interpersonal skills
- Excellent time management skills and the ability to keep others on track in a collaborative manner
- Demonstrated ability to work with a wide range of stakeholders, including but not limited to students, staff, and university and hospital officials
- Ability to function independently with strong organizational skills
- Attention to detail and strong problem solving skills, with an ability to exercise good judgment and discretion

**Assets (Nonessential)**:

- Experience working with MEDSIS and/or Elentra

**To be successful in this role you will be**:

- Adaptable
- Communicator
- Diligent
- Insightful
- Organized
- Problem solver

**Closing Date**: 01/10/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Amanda Di Fonzo

**Lived Experience Statement