Civil Project Coordinator

3 days ago

Concord, Canada Varcon Construction Corp. Full time

**Objectives**:
Provide overall coordination and support for the project. Enforce company and project policies, maintain client interface, and ensure project is constructed in accordance with design, budget and schedule. Perform all functions and responsibilities in accordance with Varcon’s values and beliefs.

**Essential Functions/Responsibilities**:
**Project Coordination**:

- Assist the Project Manager and Superintendent, where applicable, in the day to day duties of a project’s administration.
- Working closely under the guidance and direction of the Assistant Project Manager and Assistant Superintendent, learn Varcon’s systems and methods.
- Process contract documents in accordance with the drawings and specifications and ensure that the work is built in accordance with these documents.
- Ensure that the contract drawings are the same as the estimate set of drawings.
- Assist in plan and specification analysis in order to provide clear, trackable and coordinated interpretations of the issued for construction drawings.
- Research and recommend solutions to design document problems, including conflicts, interferences and errors/omissions.
- Prepare and maintain accurate and up-to-date logs (RFI, Submittals, Shop Drawings, Vendor/Subcontractor Awards, Contact List, etc.)
- Track responses and advise the Project Manager and Superintendent of the status of RFIs.
- Review shop drawings/samples/submittals received from subcontractors and forward to architect /consultant for approval.
- Process changes received from the Client and/or Architect including contacting the subcontractor for pricing and checking subcontractor’s quotations to ensure that they are complete.
- Manage project documentation to ensure that all relative project information is captured and transferred to the digital project database.
- Assist with subcontracts documentation ensuring copies are given to accounting for job costing.
- Track contract execution and associated documentation in association with payment procedures. No Payment until an executed PO or contract, Insurance Certificate, Proof of Bonding (if required), Current Health and Safety Policy, Form 1000 and Current WSIB Coverage have been received
- Provide assistance during the tendering process by means of calling for tenders and pricing as directed.
- Instill a positive working relationship with the Owner and Architect to ensure repeat business.
- Present oneself as promotable, innovative, creative, and a self-starter.
- Attend project meetings, bi-weekly or monthly as requested or required. Take notes and type minutes from these meetings. Distribute minutes of meetings among all project stakeholders.
- Co-ordinate, manage and communicate with all subcontractors and effectively deal with problems such as delivery and schedule.
- Act as liaison with subcontractors in expediting drawings and related information.
- Monitor field work, including contract work, to ensure compliance with company standards, procedures, specifications and codes.
- Coordinate periodic job-related photographs for records. Photographs are to be categorized and logged.
- Assist with the research and preparation of field change requests to resolve design issues. Conduct quality control activities in accordance with instructions, inspection programs, using specified control measuring and testing equipment.
- Prepare drawings and sketches to support construction work as required.
- Coordinate submittals and procure all close-out documents including warranties and Operating and Maintenance Manuals.
- Participate in the continuous updating and accurate generation of as-built documents.
- Advertise as directed in the Daily Commercial News upon achieving Substantial Completion of the project.
- Be alert to new projects coming up and ensure all necessary company management is kept informed of such information.
- Perform additional assignments and responsibilities as assumed or requested by supervision.

**Estimating Coordination**:

- Responsible for assisting in the preparation of estimates and project take-offs for all bids relating to Civil works Projects.
- Review proposal specifications and drawings to determine scope of work. Assist in the preparation/coordination of obtaining subcontractor and supplier quotations.
- Assist with preparation of quantity take-off of materials and identify subcontracted work as required in the bid tendering process.
- Assist with the preparation of full cost estimates including complete take-offs and soliciting pricing from subcontractors and suppliers.
- Assist with conducting reviews of proposal specifications and project documents, interpret drawings and bid packages.
- Participate in closing of estimates and submission of tenders.
- Maintenance of a Contract Database of subcontractors and suppliers.
- Prepare bid documents ready for bid submission.
- Prepare bond and insurance request forms.
- Attend pre-tender site meetings.
- Perform other administrative and e

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