Electrical Project Coordinator

5 months ago

Port Coquitlam, Canada Ozz Group Full time

**_309A LICENSE IS NOT REQUIRED, BUT AN ASSET. _**

**ROLE**

The Project Coordinator is responsible to perform coordination activities as directed by the Project Manager and Foreman to successfully execute projects. The Project Coordinator must be able to read and review electrical drawings with a critical eye that will enable him or her to discover any issues and/or discrepancies and bring them to the attention of the Project Manager.

**RESPONSIBILITIES**
- Essential Duties and Responsibilities include, but are not limited to the following:_
- Work with Project Managers and Foremen to review electrical drawings and perform counts as required.
- Assist in identifying bulk buying opportunities among current projects and to action lighting quotation requirements accordingly.
- Assist in the resolution of electrical drawing issues.
- Read, interpret, and understand construction drawings and specifications, the city codes and ordinances regarding building codes, permit issuance, and permit fees.
- Assist with project administration activities; including submitting for ESA permits & follow-up on inspection results
- Assist in the resolution of design issues, change requests, material defects and equipment problems.
- Prepare comprehensive reports upon completion of plan review to be submitted to the Project Manager and/or Electrical Foreman citing deficiencies or code violations in the plans.
- Prepare and present complex technical reports and recommendations (written or oral); and perform necessary research or investigation.
- Work with release schedules, ensuring that all fixtures, distribution and materials arrive onsite as scheduled; notify the PM of any discrepancies and follow up on back-orders.
- Log all packing slips and execute release with PM. Log in calendar.
- Act as liaison between suppliers and PM as required.
- Maintain positive relationship with all Foremen, clients, general contractors etc.
- Upon project commencement, coordinate kick-off meeting with site team.
- Project Close-out: Ensure all close out documents are provided and stored electronically and in hard copy, as required.
- Change Order Administration:

- Receive contemplated change notices from General Contractors.
- Distribute CCN to PM and field.
- Expedite issue of CO by GC.
- Progress Draw Administration:

- Expedite issuance of progress draws by PM.
- Submit progress draws for approval.

**Shop Drawings**:

- Generate a shop drawing schedule and updates regularly.
- Expedite issuance of shop drawings from distributors or manufacture
- Request adequate quantity of shop drawings.
- Expedite approval.
- Work with other departments such as Human Resources in meeting project and legislative requirements.
- Assist with daily project administration activities.
- Create and maintain project binders.

**Filing**: Includes clearing backlog and updating filing systems.
- Preparing cover sheets for quotations.
- Printing, copying and creating documents and binders that require submittals
- Compiling information provided by others into single PDFs
- Attend Project Meetings when required and take accurate minutes, prepare them for the Project Manager in a suitable format
- Prepare and maintain internal deficiency lists as required by the Project Manager of Foremen, including lists issued by the Consultants and/or General Contractor
- Any and all other duties as assigned in order to meet Company objectives.

**CORE COMPETENCIES**
- Quality Orientation
- Provide Consultation
- Time Management
- Accountability & Dependability
- Communication
- Continual Learning
- Planning & Organizing
- Ethics & Integrity

**KEY CHARACTERISTICS**
- Advanced organizational skills: ability to priorities, follow up and multi-task.
- Proven ability to handle a fast-paced work environment, volume and paperwork.
- Flexible and resourceful at problem-solving.
- Ability to work independently or as part of a team.
- Strong communication and problem-solving skills.
- Able to work well under pressure.
- Strong attention to detail.
- Ability to meet tight deadlines.

**REQUIREMENTS**
- College diploma or related experience required.
- 3-5 years administration experience, preferably in the construction industry.
- Experience with the Microsoft Office Suite of products including Word, Excel, Outlook and PowerPoint.
- Ability to read blueprints, schematics, field drawings and plans.
- Have oral and written communication expertise which is complimented with a keen eye for detail.
- Knowledge of local, provincial and federal workplace compliance regulations, ordinances and legislation.

**WORKING CONDITIONS**
- Travel to the site, and off-site locations may be required.
- Safety equipment will be required on site, e.g. steel-toed safety boots, safety glasses/goggles, etc.
- Ability to attend and conduct presentations.
- Overtime as required.
- May be exposed to construction sites.
- Manual dexterity required to use computer and peripherals.
- Lifting or moving up to 20lbs may

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