Bookkeeping Clerk
1 month ago
Work Term: Permanent
- Work Language: English
- Hours: 20 to 25 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
- or equivalent experience
**Tasks**:
- Calculate and prepare cheques for payroll
- Post journal entries
- Administrative and office activities
- Type and proofread correspondence, forms and other documents
- Send and receive messages
- Proofread data
- Prepare payroll
- Perform basic bookkeeping tasks
- Organize and schedule office work
- Manage accounts payable
- Manage accounts receivable
- Ensure accuracy of completed time sheets, payroll and other summaries
- Carry out administrative activities of establishment
- Oversee and co-ordinate office administrative procedures
- Answer telephone and relay telephone calls and messages
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Photocopy and collate documents for distribution, mailing and filing
- Clerical duties (i.e. faxing, filing, photocopying)
- Light cleaning duties
- Handle cash transactions
- Organize and maintain inventory
- Prepare bank reconciliations
- Order office supplies and maintain inventory
- Organize and supervise activities such as the processing of incoming and outgoing mail
- Reconcile physical inventories with computer counts
- Establish work priorities and ensure procedures are followed and deadlines are met
- Assemble data and prepare periodic and special reports, manuals and correspondence
**Computer and technology knowledge**:
- Accounting software
- MS Excel
- MS Outlook
- MS Windows
- MS Word
- Quick Books
- Spreadsheet
- Electronic mail
- Computerized bookkeeping system
- MS Office
**Transportation/travel information**:
- Own transportation
**Work conditions and physical capabilities**:
- Attention to detail
**Personal suitability**:
- Accurate
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Ability to multitask
- Adaptability
- Efficiency
- Positive attitude
- Quick learner
- Time management
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