Financial Coordinator

2 months ago

Toronto, Canada pointA Full time

**About Us**

Our core activities include developing, launching, and monitoring TDM programs for medium
- to large
- sized organizations. We promote a menu of options for commuters, such as transit, ride-matching, shuttle buses, vanpooling, telecommuting, cycling, and walking.

**Summary of Position**

Reporting to the Executive Director, the Financial Coordinator will be responsible for keeping pointA’s financials and operations in excellent running condition. As the Financial Coordinator, you have the front row seat to the new developments within and outside of the organization. The Financial Coordinator should enjoy managing financials (70%) and supporting HR and office administration (20%) and be flexible to work on other initiatives as needed (10%). **As a role that oversees many high level aspects of the organization, this opportunity is not for new graduates.**

**You are**:

- An independent self-starter who is highly organized and adaptable with the ability to balance and prioritize multiple, competing responsibilities and deadlines in a fast-paced work environment.
- Innovative and creative in problem solving and use of resources to maximize pointA’s impact.
- Experienced in finance, preferably in a non-profit setting, managing budgets, billing, and liaising with an external bookkeeper and controller.
- Experienced in identifying and managing streamlined operational processes.
- An excellent communicator who displays professionalism when working with a variety of stakeholders of diverse interests and backgrounds.
- Interest in governance processes and fulfilling secretariat responsibilities for pointA’s board and committees. Experience with boards would be a strong asset.
- Willing and able to travel to sites within and around North Toronto and Vaughan areas (access to a personal vehicle is not necessary for this position).

**You will**:
**Finance (70%)**:

- Work closely with the Executive Director and our accountant to manage pointA’s financial operations, including A/R, A/P, budgeting, and financial reporting/audits.
- Manage team time tracking system and subsequent financial and government reporting.
- Act as the main liaison between pointA and controller and external bookkeeping team.
- Be responsible for knowing the organization’s operational and administrative procedures inside out, as they relate to financials.
- Ensure that pointA’s paper and digital file systems (mostly financial) remain complete and organized.

**HR and Office administration (20%)**:

- Provide administrative support (e.g., ordering office supplies, checking mail, scheduling team meetings).
- Setting up new hires (e.g., creating user accounts) and supporting the hiring process.
- Work closely with the Executive Director on board and committee activities including organizing logistics, recording minutes for meetings, preparing meeting packages, and planning the AGM.
- Support Governance & Nominations Committee on executing the director recruitment process.

**Other (10%)**:

- When required, assist the programs team at outreach events
- Participate in other time-sensitive projects, as may be agreed to from time to time, with the Executive Director.

**Bonus points for**:

- Familiarity with QuickBooks Online and Microsoft SharePoint Online
- Class G driver’s license
- Experience living or working in north Toronto and/or Vaughan
- Experience in cycling advocacy and education, including CAN-BIKE level education

**What we offer**:

- We are a small, passionate team where innovative thinking and creativity is valued. You’ll have the opportunity to directly make an impact on the operations of the organization.
- An office located on the subway line.
- Flexible hours and work arrangements.
- Competitive vacation and benefits package.

**Application Requirements**

Please address your cover letter to Dorinda So, Executive Director.

**Accessibility**

Our team works mostly remotely, with some time spent in a general office environment with sit/stand desks. Work hours will be scheduled between 8am-6pm, Monday through Friday, with flexible work hours and work from home policies in place.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Flexible schedule
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Toronto, ON M4S 3E2: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- financial management: 2 years (preferred)

Work Location: Hybrid remote in Toronto, ON M4S 3E2

Application deadline: 2023-05-31

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