Office Services

3 weeks ago


Toronto, Canada Gowling WLG Full time

**ABOUT GOWLING WLG**

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.

**PROFILE**

We are currently recruiting for an Office Services & Facilities Clerk to join our fast paced team. As an integral member of the Office Services & Facilities team, the incumbent will provide support to areas of the Office Services Department for the 10:00am - 6:00pm shift.

**RESPONSIBILITIES**

Key responsibilities include, but are not limited to the following:

- Coordinate Video Conferencing/Boardroom operations (boardroom set ups, bookings, testing and recording/processing videos and routine maintenance of all audio visual and conference equipment)
- Interact on a national level with IT/Reception in other offices to coordinate boardroom space/info for Video Conferencing meetings
- Provide support to all areas within office services and facilities, which would include completing photocopy and document assembly requests; receiving and sending fax transmissions; receiving and/or collecting incoming and outgoing mail and deliveries and ensuring ongoing dispatch and delivery
- Assist in monitoring and responding to issues that relate to office services or premises, including lighting; air flow; furniture; equipment; and co-ordinates the purchase of office supplies, furnishings etc.
- Assist with office moves and provides general maintenance duties as required
- Maintain inventory of firm supplies and equipment
- Respond to requests for assistance from reception and any other area within Office Services and/or Facilities
- Any other duties as required

**QUALIFICATIONS**
- High school Diploma
- Three years of experience in a food or client service industry is an asset
- Ability to use Video Conference specific software and VC firmware to record/process video recordings
- Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner
- Capable of producing a high quality and quantity of work product, occasionally under tight timelines
- Ability to prioritize and re-define priorities when necessary
- Capacity to work independently, as well as in a team environment
- Ability to lift heavy objects
- Ability to handle stress in a business-like manner
- Knowledge of Microsoft Office Suite

Gowling WLG employees benefit from a hybrid work environment.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.



  • Toronto, Canada DUCA Financial Services Credit Union Ltd. Full time

    **Why DUCA?** At DUCA, we strive for excellence in everything we do. Our commitment to **_Do more, Be more, Achieve more_** is what sets us apart and drives our company culture. DUCA’s impact goes beyond our financial solutions - we're dedicated to making a real difference in the lives of our members and in our community. We believe our employees are our...


  • Toronto, Canada DUCA Financial Services Credit Union Ltd. Full time

    Why DUCA? We’re a vibrant, exciting credit union that lives its "profits with a purpose" philosophy in every financial transaction, product, interest rate, and community initiative we offer. Founded in 1954, DUCA has grown from a single branch credit union in Toronto to 19 branches across Southern Ontario with over 85,000 Members we are proud to...


  • Toronto, Canada DUCA Financial Services Credit Union Ltd. Full time

    Why DUCA? We’re a vibrant, exciting credit union that lives its "profits with a purpose" philosophy in every financial transaction, product, interest rate, and community initiative we offer. Founded in 1954, DUCA has grown from a single branch credit union in Toronto to 19 branches across Southern Ontario with over 85,000 Members we are proud to...

  • Office Manager

    4 weeks ago


    Toronto, Canada Habitat Services Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 3 years to less than 5 years **Tasks**: - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...

  • Actuarial Officer

    2 days ago


    Toronto, Canada Office of the Superintendent of Financial Institutions Canada Full time

    Office of the Superintendent of Financial Institutions Canada - Office of the Chief Actuary Ottawa (Ontario), Toronto (Ontario), Montréal Island (Québec) AC-01, RE-04 - NOTE: This position is classified at the RE-04 group and level which is roughly equivalent to the AC-01 group and level. $74,900 to $96,600 For further information on the organization,...

  • office manager

    1 month ago


    Toronto, Canada Habitat Services Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 3 years to less than 5 yearsTasksEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation,...

  • office manager

    1 month ago


    Toronto, Canada Habitat Services Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsTasksEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment,...

  • IT Support Officer

    3 days ago


    Toronto, Canada Office of the Superintendent of Financial Institutions Canada Full time

    Office of the Superintendent of Financial Institutions Canada - Service Excellence Toronto (Ontario) IT-01, RE-03 - NOTE: This position is classified at the RE-03 group and level which is roughly equivalent to the IT-01 group and level. Specified Period (Term) $62,500 to $78,200 For further information on the organization, please visit Office of the...


  • Toronto, Canada Office of the Ontario Ombudsman Full time

    **Division & Section**:General Unit **Job Type & Hours**: Full-time Contract - 36.25 hours per week **Salary**: $82,839 - $103,550 **Union Affiliation**: COPE **Open positions**: 2 **Posting Period**: May 22, 2024 to Jun 21, 2024 **About the role**: The Ombudsman is an independent, impartial Officer of the Legislature that resolves and investigates...

  • Regional Supervisor

    1 week ago


    Greater Toronto Area, Canada Thai Express (Head Office) Full time

    With almost 300 restaurants across Canada and oversea, Thaï Express is the leading Thai quick-service restaurant in North America. Our success is rooted in combining traditional Thai cuisine with new-world design and flavors. We are now looking for a Regional Supervisor for the province of Quebec to ensure the day-to-day operations of the stores, in...


  • Toronto, Canada Cabinet Office Full time

    **Cabinet Office: Learn, Experience & Cultivate your Career in the Centre for Excellence** **Why join the Indigenous Internship Program (IIP)** This is an opportunity to be part of a positive, supportive, and collaborative culture where, together, we will build reciprocal relationships and pathways for Indigenous people to thrive in the OPS. Bring your...


  • Toronto, Canada Office of the Ontario Ombudsman Full time

    As part of the Early Resolutions team, you will be the first contact for people coming to the Ontario Ombudsman’s office with complaints about the Ontario government. Early Resolution Officers (EROs) triage and analyze complaints to clearly identify issues and determine how to resolve them or when to escalate them. EROs must be able to capably frame issues...


  • Toronto, Canada MSMU Services Full time

    Job Summary: **Responsibilities**: - Greet and assist visitors in a professional manner - Answer and direct phone calls using a multi-line phone system - Perform clerical duties such as filing, photocopying, and data entry - Manage office supplies and place orders when necessary - Coordinate vendor management activities - Assist with QuickBooks entries and...


  • Toronto, ON, Canada Zetatech Services Inc Full time

    Company Description We are a dynamic and innovative non-custodial cryptocurrency exchange, poised to make a significant impact in the world of digital finance.  This is a full-time hybrid role for a Crypto Customer Service Agent at Zetatech Services Inc located in Calgary, AB. The Crypto Customer Service Agent will be responsible for providing...


  • Toronto, Canada Cabinet Office Full time

    **Cabinet Office: Learn, Experience & Cultivate your Career in the Centre for Excellence** Does the idea of working centrally across government and alongside decision-makers interest you? Do you have an exceptional eye for detail, superior organization, and digital proficiency? Are you interested in the legislative and decision-making landscape? Are you...


  • Toronto, Canada Osler Hoskin & Harcourt Full time

    Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and...


  • Toronto, Canada HarbourVest Partners Full time

    Job Description Summary HarbourVest Partners is looking for a highly motivated Office Services Assistant to join our Office Services team. The Office Services Assistant will be responsible for managing the reception desk in HarbourVest’s Toronto office, expense reports, and general office services support. **Requirements**: - Excellent verbal, written,...


  • Toronto, ON, Canada Northwood Family Office LP Full time

    Opportunity Awaits at Northwood Family Office: Senior Associate Northwood Family Office is always on the lookout for dedicated and talented individuals to join our team, specifically in the capacity of Senior Associate. As Canada’s leading multi-family office, we believe in harnessing the power of expertise and are eager to onboard professionals who...


  • Toronto, Canada Lindt Corporate Full time

    The purpose of this role is to oversee office facilities & reception and provide event coordination support for the office including the HR, Finance and Supply Chain teams. The incumbent will operate as the primary contact for building management & security, property & equipment maintenance, and office contracts. **Responsibilities**: Office Facility...


  • Toronto, Canada Vector Institute Full time

    **JOB DESCRIPTION** **OFFICE SERVICES ASSISTANT** **POSITION OVERVIEW** Reporting to the Office Services Manager, the **Office Services Assistant** is a key contributor to the Vector Institute’s office environment, services, and culture. In this dynamic role, the Office Services Assistant will support a group of diverse stakeholders by maintaining...