Secretary 2 (Community Corrections)

4 weeks ago

Dartmouth, Canada Province of Nova Scotia Full time

**Department**:Justice

**Location**:DARTMOUTH

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:11-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Correctional Services division of the Department of Justice is responsible for the administration and operation of community and custody-based programs and services for adult offenders and young persons.

Within the Correctional Services core business area there are two programs: community corrections and correctional facilities. Each of these program areas is broken down into closely related activities that have a specific impact on the program's target group.

**About Our Opportunity**:
As Secretary 2, you are responsible for providing secretarial, reception and administrative support for the Community Corrections office. The office will depend on your talents to coordinate correspondence and schedules pertaining to Probation Officers’ appointments and programs, as well as maintaining physical and electronic files and follow-up systems.

**Primary Accountabilities**:
In this role, you support daily operations by editing confidential investigative reports, evaluations, correspondence, file documentation, court documents and forms, often from dicta-phone or digital recording. You also provide telephone and reception services including ongoing contact with representatives of the Court, Public Prosecution, Policing Services and community partners. Other duties include disbursements pertaining to financial matters, mail sorting and distribution, management of supplies and inventory, and statistical submissions.

In this position, you operate in a fast-paced environment with continuously evolving demands and strict deadlines.

**Qualifications and Experience**:
To be considered for this opportunity, you possess a one year secretarial or commercial course in addition to three years of secretarial experience. An equivalent combination of training and experience may be considered.

You exercise sound judgement, initiative, and tact in dealing with diverse individuals, as you possess strong organizational skills. Your ability to maintain confidentiality is essential in this role. Furthermore, your ability to multitask and deal with changing priorities will keep our team on track.

**Equivalency**:
**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

**Working Conditions**:

- May be required to work overtime on occasion
- Most of work is performed in a comfortable office setting
- Light physical activities (sitting, standing, walking, bending, lifting light weight objects, intermittent periods of keyboarding etc.)
- Need to concentrate on a variety of sensory inputs for intermediate durations at a time requiring close attention several times daily
- Period or pressure to meet deadlines, need for accuracy, repetitious work, and or some disruption of personal life because of work, work schedules or need to travel

**Additional Information**:
As part of this process, a typing test will be administered to applicants who are selected for an interview.

**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
- Countless career paths Department specific flexible working schedules**Pay Grade**: CL 18

**Salary Range**: $1,684.00 - $1,884.17 Bi-Weekly

**Employment Equity Statement**:

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