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Receptionist

4 months ago

Westmount, Canada Cosmetic Surgery Montreal Full time

**Your Role**

The role of the receptionist is vital to the daily operations of our office. In addition to ensuring that our patients have a wonderful experience, you will play a key role in building and managing our schedule. As the first point of contact, you will be responsible for greeting patients and visitors and making them feel welcome.

Your duties as a receptionist will include organizing the office, booking appointments, answering phone calls, and collecting payments. Overall, you will be the glue that holds our office together and helps ensure that everything runs smoothly.

**Secretarial Responsibilities**:
Document Preparation & Management:

- Locate and attach appropriate files to incoming correspondence requiring replies.
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material.

Customer Service:

- Answer telephone in French and English, provide information, take messages, transfer calls, and book patients' appointments.
- Greet visitors handle their inquiries and payment method.

Meeting Coordination:

- Maintain scheduling and event calendars.
- Schedule and confirm appointments with patients and supervisor.
- Contact hospital for surgery space and ensure appropriate documents are submitted.

Office & Inventory:

- Clean the office and ensure it is clean at all times
- Check mail and organize items that are arriving
- Order necessary supplies and materials and check if items are received.

**Skills & Requirements**:

- Bilingual; must be able to Write and Speak fluently in **French** and **English**:

- Proficient in word, excel and Google Calendar
- Ability to multi-task

**Our location**:Our office does not offer parking, we are near Atwater metro.

**Address**:Cosmetic Surgery Montreal, 4055 Saint-Catherine St W #100, Westmount, QC H3Z 3J8, Canada

**Job Types**: Full-time, Permanent

**Salary**: $18.00 per hour

Schedule:

- 10 hour shift
- 8 hour shift
- Monday to Friday

COVID-19 considerations:
The safety of our staff and patients is our top priority, and covid safety protocols are followed strictly.
- Wearing face masks in office
- Hand sanitizer available at all times

Application question(s):

- Are you interested in part-time or full-time?

**Language**:

- French (required)

Work Location: One location