Clerk Typist

**Clerk Typist**:
**Parks & Environmental Services - Environmental Protection**

**Competition Number**: 22/321
**Employment Type**:Auxiliary (Term position until June 30, 2023)
**Hours of Work**: 70 hours bi-weekly
**Rate of Pay**: $29.13 - $31.09 per hour (plus 14% in lieu of benefits) (2021 rates)

**Job Summary**
The Clerk Typist 5 performs general administrative and clerical duties for the division. Additionally, the position provides clerical support to the Parks & Environmental Services department as outlined below.

The anticipated length of this term assignment is approximately 7 months.

**Qualifications**
- High school graduation supplemented with office administration courses
- A minimum of three (3) years of experience of which two (2) years is administrative experience and one (1) year database experience, or an equivalent combination of education and experience.
- A valid BC Driver’s license is required.

**Typical Duties and Responsibilities**
People working in this role can expect to be responsible for performing the following duties. This list is not meant to be comprehensive and other related duties similar in scope and complexity may be performed.

**DIVISIONAL DUTIES**
- Performs general reception, administrative and clerical support for division programs including data entry and mail outs, and assists with special projects and overflow administrative duties within the division.
- Creates, formats and proofreads a variety of documents (correspondence, merge letters, spreadsheets, etc.).
- Provides routine management of division vehicles (pool and program) including bookings, scheduling of maintenance appointments and weekly reporting to Fleet.
- Tracks and processes professional memberships, subscriptions and publications, pays for authorized renewals.
- Maintains various lists and other records including division staff contact info, staff leave requests and vacation calendar.
- Manages division audio-visual equipment bookings and helps with set up when required.
- Prepares quarterly printer reconciliation reports and journal entries for charge-backs to other divisions for colour copying and printing.
- Reconciles monthly P-Card report.
- Provides coverage to the Infoline Clerk position, including responding to public enquiries regarding departmental initiatives and dealing with difficult callers.
- Follows corporate records management procedures when storing electronic and print documents.

**DEPARTMENTAL DUTIES**
- Performs general reception and clerical duties for Parks & Environmental Services department such as answering/redirecting telephone calls and booking meetings
- Acts as SharePoint Champion for department Administrative Services team and acts as backup support for department records management, as necessary.
- Purchases and maintains an inventory of common office supplies for the department, delivers items to staff members.
- Provides printer and photocopier support to the department (troubleshoots, orders toner, clears paper jams, arranges service, restocks paper regularly on all floors), and prepares quarterly printer reconciliation reports and journal entries for charge-backs to other divisions.
- Maintains department T&D records, tracks recertification schedules and coordinates group training sessions, as necessary.
- Sorts and distributes mail for the department.
- Organizes department audio-visual equipment bookings and helps with set up, when required.
- Follows all policies, procedures and standards of the CRD.
- Performs other related duties as required.

**Knowledge, Skills and Abilities**
- Excellent communication (verbal and written), interpersonal and customer service skills are required.
- Proficiency and experience with MS Office Suite: word processing (MS Word), spreadsheets (MS Excel), electronic mail (MS Outlook), as well as SharePoint, databases, Internet Explorer and Acrobat software.
- Typing speed of not less than 55 wpm.
- Must be detail oriented.
- Ability to set up complex correspondence, tables and spreadsheets.
- Demonstrated knowledge of grammar, spelling and proper formats and styles for business correspondence.
- Ability to identify issues, analyze and determine alternative solutions and resolve problems
- Ability to work independently and use good judgment.
- Ability to manage a variety of administrative responsibilities under time constraints while maintaining a high level of attention to detail and prioritize appropriately to meet deadlines.
- Knowledge of office operations, administrative processes and systems.
- Ability to establish and maintain effective working relationships.

**Applications**

NOTE: For the health and safety of our employees, customers and the communities we serve, the CRD requires verification of your COVID-19 vaccination status as a condition of employment.

**What is the CRD?**:

- The Capital Regional District (CRD) is the _regional government_ for 13 municipalities and three electoral areas on _southern Vancouver