Intermediate Specialist, Dean's Office

3 weeks ago

Ottawa, Canada University of Ottawa Full time

Job Type:
Employee

Duration in Months (for fixed-term jobs):
N/A

Job Family:
Business Operations

of Open Positions:
1

Faculty/Service - Department:
Faculty of Law - Common Law Section

Campus:
Main Campus

Union Affiliation:
SSUO

Date Posted:
May 25, 2023

Closing Date:
June 05, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:
35

Salary Grade:
SSUO Grade 10

Salary Range:
$75,743.00 - $95,678.00

About the Common Law Section of the Faculty of Law Over the past 20 years, the Common Law Section of the Faculty of Law at the University of Ottawa has become a national and global leader in many fields. We are the only law school to offer a common law degree in both English and French, and our faculty is one of the most accomplished in the country. We are an engaged Faculty, and we have a strong culture of public engagement. We also have a strong bond with the legal community in Ottawa and a special relationship with the Supreme Court of Canada.

We are leaders - leaders in research, leaders in the profession and leaders in our community. On any given day, members of our faculty may be seen testifying before a Parliamentary committee, providing expert commentary in the media, or contributing to public policy debates on the issues of the day. We are the most-cited law faculty in the national media. Through our dedication we have built strong experiential learning opportunities for our students where our students have unparalleled access to, and interaction with, the highest judges in the land to help foster an inclusive and high-quality student experience.
- Position Purpose:

- Advises and ensures communication between the dean’s office, University senior management and teaching staff relative to the APUO collective agreement. Analyzes issues to recommend interventions and implement solutions. Manages dean’s office activities, supervises the special project coordinator and assists vice-deans in their administrative duties. Acts as the primary point of contact between the central Academic Affairs and Labour Relations team and the faculty.
- In this role, your responsibilities will include:

- Integration of University academic processes: Handles integration of academic management processes and systems within the designated faculty planning or management framework. Develops and maintains an in-depth understanding of both legislation and University of Ottawa policies, procedures and practices and their impact on the faculty’s academic operations. Helps develop local academic processes and practices and ensures they help achieve of faculty objectives.
- Advisory services: Provides consulting services and support to the dean and vice-deans on complex issues related to teaching staff and the collective agreement. Identifies problems, issues and implications for senior management concerning operational plans and recommends solutions.
- Labour relations: Advises and supports the dean and vice-deans on employee relations, including workload, performance, promotions, leave and other issues pertaining to the collective agreement. Investigates special cases and recommends courses of action. Participates in grievance resolution processes during stage one. Collaborates with the faculty management team and the central Academic Affairs and Labour Relations team, and resolves issues related to accommodations, disability management, harassment and other health and safety issues.
- Recruitment and selection: Coordinates posting and selection process for new professors in accordance with human resources policies and procedures and collective agreements. Implements selection processes for new departmental chairpersons and advises on matters related to management of teaching staff.
- What you will bring:
- Knowledge of administration normally acquired through postsecondary education or equivalent experience- Experience in a university environment Experience in analysis, with problem-solving skills-
- Ability to work with mínimal supervision in a team environment under pressure with firm deadlines-
- Initiative, leadership, judgment and autonomy-
- Strong organizational and project management skills-
- Excellent communications and interpersonal skills-
- Proven ability to work with discretion and tact, and to manage confidential files-
- Bilingualism — French and English (spoken and written)Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. Th

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