Procurement Specialist

1 month ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Service Nova Scotia and Internal Services

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:6/27/2023 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
Procurement is a division of the Department of Service Nova Scotia (“SNS”) that manages major purchases for all government departments, agencies, boards and commissions, as well as Nova Scotia Health (”NSH”). In Procurement, we ensure an open and fair procurement process to meet the needs of our clients that maximizes competition while supporting the environment, economy, and society to obtain the best value. We provide the knowledge and expertise required to guide government as it seeks unique, creative and sustainable procurement solutions for complex business needs.

Procurement is changing as a function within the enterprise and as a profession. Our vision is to be the leader in government procurement service delivery, and we will achieve this through integrating an innovative approach in all procurement efforts, resulting in:

- responsible management of public resources;
- clear client focus;
- strategic category-based approach;
- optimized sourcing solutions; and
- transparency, compliance, and sustainability accountability to our colleagues, clients and the public.

**About Our Opportunity**:
In this role you will work in a fast-paced environment with a high volume of complex work that will require the capacity to manage various tasks and competing priorities and deadlines. As a Procurement Specialist, reporting to the Category Manager - Professional Services, you are responsible for and/or contribute to strategic sourcing and category management processes within the Professional Services category. Some portfolios within this category include management consulting, legal services, financial services, marketing and communications, training and education, records management and more.

The position requires a sound knowledge of Canadian contract and tendering law, plus all relevant acts, regulations, and trade agreements as they pertain to the public procurement environment. Another key mandate is the ability to provide direction to Government and the private sector on complex issues of procurement, contracting, negotiation and business relationships.

**Primary Accountabilities**:
Responsibilities will include:

- The total procurement process for goods and services as it relates to significant business initiatives including, but not limited to, supporting and/or leading strategic sourcing activities, tactical procurement, and contract development and management activities.
- Providing advice, leadership and consultation regarding supply market trends, sourcing methodologies, leading procurement practices, and sourcing performance progress.
- Identifying and recommending opportunities to achieve sustainable cost savings through stakeholder engagement, spend analysis, and market intelligence.
- Building relationships with key stakeholders and delivering excellent client service.
- Addressing vendor disputes and/or providing advice and recommendations for dispute resolution.

**Qualifications and Experience**:
The position requires a Bachelor’s degree plus a minimum of 5 years related experience in procurement, or an equivalent combination of training and experience.

You also must have the following skills or work experience:

- Demonstrated end to end previous experience in RFX (RFP, RFSQ, RFQ) development and process (specifically: writing of solicitation, specification review, Best Value evaluation process and contract development).
- Experience in collaboration, with demonstrated experience in presentation and negotiation skills.
- Experience in project management and team facilitation.
- Capable of shifting perspectives and influencing others through clear, persuasive communication.
- Strong interpersonal skills with a knack for delivering creative or innovative solutions.
- Capable of exhibiting a high degree of diplomacy in both providing advice and guidance to senior management and effectively addressing/resolving client and vendor queries and complaints.
- Ability to identify, mitigate and manage risks and disputes that could result in legal action or have the potential to create the perception of distrust in the procurement process.
- Adept in adapting rapidly to changing circumstances and environments.
- Advanced demonstrated time management and organizational skills.
- High proficiency with the Microsoft Office suite, particularly Excel, Word and Outlook.
- Ability to manage and facilitate meetings with both stakeholders and vendor industry (in-person and virtually).

**The following are considered assets**:

- Completion or partial completion of related certification/training such as: Supply Chain Canada, SCMP, PSPP or NIGP;
- Experience in procuring professional services;
- Experience in contract negotiations;
- Experience in market and/or

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