Versatile Administrative Technician

**Reference number**: S-22-23-2997

**Job Category (Job Alert)**: Administration

**Department**: Academic Sector

**Services**: Academic Systems - Registrar's

**Immediate Supervisor's Name**: Sylvie L. Tardif

**Position Status**: Full-time Replacement

**Length of the contract**: Until June 30, 2024

**Work Location**: Vanier College

**Work Schedule**: Mon - Fri, 8:30 a.m. - 4:30 p.m. (35 hrs/week)

**External Posting Start Date**: 2023-02-09

**External Posting End Date and Time**: 2023-02-15 17:00

**Salary Scale**: $24.21 - $32.32

**Expected Start Date**: 2023-03-13

Vanier College is an English-language public college with more than 6000 daytime students from over 90 different nationalities. We have a thriving Continuing Education division that provides services to adult learners, international students as well as to community and corporate clients. Vanier has approximately 1000 employees and offers a stimulating work environment and a beautiful green campus. Our dynamic faculty and staff enjoy numerous benefits including an employee assistance program, employee fitness programs, professional development, daycare, educational fee waivers as well as music concerts and other activities.

**Description**:

- More specifically, but not limited to, the Administrative Technician may be asked to help other technicians in Academic Systems-Registrar as follows:
- Provides support and trains users on the pedagogical information systems requirements and other Academic Systems software;
- Supports the development of the pedagogical information systems requirements, recommends and implements modifications required and informs and trains staff accordingly;
- Coordinates all requests for system modifications and customized reports from users of the pedagogical information system, and ensures implementation;
- Works with the staff of Academic Systems to assist in the establishment of critical paths and documents procedures accordingly;
- Communicates with the information technology services department and external software providers as the need arises with regards to the pedagogical information systems;
- Evaluates the Registration system, identifies developmental needs, recommends modifications and proceeds as required;
- Assists in the process of the mid-term assessments and liaises with the student success department;
- Coordinates the collection and data entry of the comprehensive assessment results from departments within the College;
- Evaluates the progression of students and ensures the creation and transmission of course objectives and course substitution to the ministry;
- Assists the Coordinator in assigning security rights in Clara Pédagogie;
- Responsible for the analysis, processing and transmission of graduate information and diploma requests to the Système de sanction des études collégiales (SYSEC);
- Coordinates the activities related to the ministerial language examination;
- Verifies the integrity and relevance of the data of the pedagogical information system in areas such as registration, courses, programs, grids, sessions, academic standing, sanctions, statistical reports and ensures the smooth operation of procedures of Academic Systems;
- Keeps abreast of new regulations and policies at the collegial and ministerial levels, ensures their implementation to the pedagogical information systems, documents the administrative procedures and informs all those involved accordingly;
- Processes all requests from the pedagogical support department and Continuing Education to create or modify, among other programs, grids, courses and their objectives, on Système des objets d’études collégiales (SOBEC) and our pedagogical systems;
- Ensures the implementation of new programs, courses, objectives and prerequisites, among others, and the bridging of the old program grids and new program grids to pedagogical information systems;
- Organizes registration and course changes processes and makes recommendations for all registration procedures;
- Ensures the accuracy of data during the registration process and the distribution of registration tallies and other statistical reports;
- Is responsible for the transmission of all enrolment information to Socrate and other MES systems, and prepares, produces and reconciles appropriate reports;
- Establishes critical path, procedures, appointment schedules, etc., in accordance with departmental guidelines, and liaises and coordinates activities related to registration and transmission with program coordinators, departments and services, as required;
- Coordinates the distribution of information to students via College systems and ensures that appropriate and accurate information is available on the College website;
- Creates and maintains a procedures manual and guidelines for processes under their responsibilities;
- Participates in the hiring of casuals and clerical employees and helps to coordinate their work, and ensures the accuracy of information input