Education Assistant, Neonatal Intensive Care Unit
3 weeks ago
**Education Assistant, Neonatal Intensive Care Unit (NICU)**
BC Women's Hospital and Health Centre
Vancouver, BC
**What you’ll do**
***
- Prepare technical and non-technical material such as correspondence, meeting minutes, educational and workshop materials, spreadsheets and presentations from drafts or verbal instruction by methods such as utilizing word-processing, spreadsheet, and presentation software.
- Distribute materials as required. Maintain computerized and manual filing systems, class lists, completes forms and standard invitation letters, and maintain a record of inventory of supplies and materials related to staff learning.
- Assist with the organization of educational events and program registration by assigning online exams and checking for successful completion, preparing registration waitlists, creating sign-in lists, documents and sends confirmation of attendance to workshop participants and distributing workshop materials.
- Support workshop activities such as room set-up and takedown, distribution of evaluation forms and certificates of completion to participants, and compiles session evaluation results. Provide reports to leads as requested. Submits participant rosters to professional organizations to verify in person attendance of workshop.
- Organize venues and materials for educational and other sessions, including provincial workshops; arrange meetings by performing duties such as selecting appropriate dates, altering schedules when necessary, notifying participants, and booking rooms, equipment; liaises with internal and external service suppliers for catering as required. Provide support by circulating agendas, taking and preparing minutes and taking follow up action as required.
- Prepare invoices for Manager approval for payments of instructors and presenters, online exams and textbooks, expenses, and supplies. Prepare and distribute invoices to external registered participants for payment. Verify and completes purchase requisition orders in accordance with department standards by methods receiving orders from vendors, checking for accuracy, validating information including signature, identifying correct code for item requested, obtaining required authorization, and forwarding documentation as required.
- Perform routine website administration activities for program team site and external web pages such as, updating, creating and posting content under the direction of the Manager. Assist with the setup and monitoring of townhalls and virtual forums such as Slido, compiling frequently asked questions (FAQ) and supports and monitors related media platforms.
- Support activities related to orientations, onboarding, specialty education and ongoing educational activities for staff. Provide in-person and online support for educators and presenters by performing duties such as booking meeting rooms, arranging equipment for conferences, and admitting participants into virtual platforms. Format new content and makes changes/updates to online learning platforms and other pathway learning materials as directed.
**What you bring**
Qualifications
- Completion of Grade 12.
- Two (2) years recent related experience, or an equivalent combination of education, training, and experience.
You will also have the ability to
- Keyboard 55 WPM
- Communicate effectively both verbally and in writing
- Deal with others effectively
- Organize work
- Operate related equipment
- Carry out physical duties for the position
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
- Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).
**What we bring**
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entit
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