Team Assistant, Temporary Full Time, Central Ottawa

1 month ago

Ottawa, Canada Ontario Health atHome Full time

**Job Description**:
**CARE AND BE CARED FOR - THIS IS YOUR HOME**:
Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.

As a **Team Assistant**, you will provide support for the assigned team in their daily activities to ensure that patients receive prompt, effective customer service.

As a valued team member, your mission will be to help our patients be healthier at home, while you benefit from our supports for professional growth, personal wellness and work-life balance.

**Team/Department**:Central Ottawa Civic

**Hours of work**:Monday to Friday, 8:30am to 4:30pm

**Length of Temporary Position**: Until September 12, 2025

**FTE**: 1.0

**Starting Salary**: $26.253

**Reports To**: Manager, Patient Services

**Affiliation**:CUPE

**Office Location**:Labelle or Bells Corners

**What will you do?**

Reporting to the Manager, Patient Services, the Team Assistant assists Care Coordination staff with operational functions providing administrative and clerical support within an assigned team

**Primary Responsibilities**:
The Team Assistant provides information and referral and demonstrates a high level of client service to the Ontario Health atHome Champlain staff, families, service providers and the general public ensuring that they feel heard, understood and confident of follow-up.
- Receives and initiates incoming and outgoing telephone calls
- Communicates with members of the team to ensure information is distributed and obtained appropriately, including collecting, sorting and distributing mail, courier packages, forms lists and documents, to and from staff and agencies and photocopying and faxing/scanning documents and forms as required.
- Maintains an efficient, current and secure CHRIS client record, in accordance with established guidelines including:

- completing entry of all required information (ie scanning and data entry)
- documenting all actions taken in the client file
- ensuring file availability when required by Care Coordinators
- assigning new and transferred client files to the appropriate Care Coordinator
- uploading documents to CHRIS library
- accessing the client information system for information as required
- processing files for all discharges
- Listens to and documents in client file, Care Coordinators’ voice mail and, in accordance with established guidelines, takes and relays messages, refers calls, and arranges for decreases in services and collection of equipment.
- Processes requisitions, prepares related documents and form letters, monitors inventory of and orders supplies, in accordance with established guidelines.
- Updates client files by entering information which corresponds to standardized pathways or as per Care Coordinator direction
- Liaises with staff, care providers, clients and pharmacies regarding confirmation of dates, deliveries, discrepancies and delays of supplies, increases, decreases and discharges in service and takes appropriate clerical action, in accordance with established guidelines.
- Books routine client home visit appointments and client/family conferences, prepares agenda, and reserves meeting rooms, as directed by Care Coordinators
- Arranges client transportation by taxi or ambulance, in accordance with established guidelines and as authorized by Care Coordinators
- Maintains team in/out schedule
- Assists with projects or initiatives related to job responsibilities, participates in orientation and committees, and performs other related duties, as requested by their Manager.

**What must you have?**
- High school graduation diploma plus,
- Successful completion 1 year Community College diploma in either Office Administration,
- Business, Health Administration or equivalent program
- Minimum 18 months previous experience in similar customer service or related position in the health, social or business administration fields.

**What would give you the edge?**
- Demonstrated knowledge of office procedures including filing and record maintenance and operation of telephone systems and office equipment
- Demonstrated ability to work with a number of stakeholders including staff, service providers, clients and caregivers
- Strong oral and written communication skills
- Demonstrated high level of initiative, discretion and sound judgment
- Flexible and adaptable with effective problem solving skills
- Strong multi-tasking and prioritization skills with a demonstrated ability to perform efficiently in a fast paced environment with attention to detail
- Self-directed with the ability to work effectively both independently and as part of a team
- Effective interpersonal skills demonstrating tact and diplomacy
- Effective client service skills in establishing and maintaining effective working relationships with others

**Hours of Work**

Monday to Fri

  • Driver (Temporary Full Time)

    5 months ago

    Ottawa, Canada Alavida Lifestyles Full time

    Alavida Lifestyles is looking for a **Temporary Full Time Driver** to service our retirement homes located between **Central Ottawa and Orleans, ON**. Under the direction of the Concierge Manager, the Driver provides safe transportation for Alavida Residents to and from activities and appointments, as well as courier services between the different retirement...

  • Certified Dental Assistant

    5 months ago

    Ottawa, Canada 7Dental Central Park Full time

    The team at **7Dental Central Park located in Ottawa, Ontario** is looking for a passionate, hard-working **Certified Dental Assistant on a **full-time basis.** The ideal CDA for our practice values playing their part for the team, to equip the Dentist through providing outstanding treatment assistance and preparing the treatment room and dental...

  • Housekeeper - Full Time (Temporary)

    5 months ago

    Ottawa, Canada Alavida Lifestyles Full time

    Alavida Lifestyles is looking for a temporary **Full Time/Casual Housekeeper **for our retirement residence located in **Nepean - Ottawa, ON**. The Housekeeping Associate reports directly to the Concierge Manager, and is responsible to keep a clean, safe environment for the Residents, visitors and staff members. **Must be available to occasional...

  • Front Desk Receptionist

    2 weeks ago

    Ottawa, Canada Ottawa Inner City Health Full time

    Ottawa Inner City Health is seeking a **Temporary Full Time Front Desk Receptionist **to join the Administration team. This contract will end on January 31, 2025. **Responsibilities**: - The Front Desk Receptionist is responsible for a wide variety of clerical office duties in support of company administration. Includes greeting visitors and receiving...

  • Post Construction Cleaner

    5 months ago

    Ottawa, Canada Ottawa Clean Team Inc. Full time

    Looking for a reliable and experienced cleaner to work full-time 7am-3pm, Monday - Friday in Ottawa. Must live in Ottawa, Ontario or surrounding areas. Typical cleaning tasks would entail but not limited to; disinfecting, sweeping, mopping, bathroom cleaning/disinfecting, garbage removal etc. This position is temporary (approximately 2-4 weeks). Wage is...

  • Power Engineer

    4 weeks ago

    Ottawa, Canada Hydro Ottawa Full time

    h3>Energy and Decarbonization Engineer (Temporary 12 months) Apply locations Ottawa, ON Time type Full time Posted on Posted 3 Days Ago Time left to apply End Date: October 26, 2024 (11 days left to apply) Job requisition id R003978 Please Note: If you are a current Hydro Ottawa employee with access to Workday, apply to this job via the Workday application....

  • Temporary Full Time

    2 months ago

    Ottawa, Canada The Salvation Army Full time

    **KEY RESPONSIBILITIES**: - Assist in the setup of Toy Mountain - Toy Centre, including the office area, sorting area, and receiving area - Unload trucks from the receiving area/loading dock throughout the day - Transport toys from the receiving area to the sorting and packing area. Sort toys by age and gender and pack toy bags as per Toy Mountain...

  • Temporary Tire Technician

    5 months ago

    Ottawa, Canada Kal Tire Full time

    **Temporary Tire Technician - (Job Fair) Ottawa, ON** Are you on the lookout for a company that appreciates your hands-on skills and offers you paid training & flexible hours? Look no further! At Kal Tire, we are excited to welcome Temporary Automotive Tire Technicians to join our team in the following Ottawa store: **#830: 1377 CLYDE AVE, NEPEAN** **#832:...

  • Temporary Tire Technician Ottawa, On

    5 months ago

    Ottawa, Canada Kal Tire Full time

    **Temporary Tire Technician - Ottawa, ON** Are you on the lookout for a company that appreciates your hands-on skills and offers you paid training & flexible hours? Look no further! At Kal Tire, we are excited to welcome Temporary Automotive **Tire Technicians** to join our team at our **2825 Sheffield Rd and 1780 Queensdale Ave, Ottawa, ON**...

  • Account Coordinator

    3 weeks ago

    Ottawa, Canada Hydro Ottawa Full time

    Key Accounts Coordinator - Energy and Decarbonization (Temporary 12 Months)Location: Ottawa, ONTime Type: Full timePosted on: Posted 3 Days AgoEnd Date: November 2, 2024 (8 days left to apply)JOB SUMMARYThe Key Accounts Coordinator - Energy and Decarbonization is a customer-facing role focused on engaging commercial customers to provide education, support,...

  • Float Care Coordinator, Temporary Full Time, Ottawa

    4 weeks ago

    Ottawa, Canada Ontario Health atHome Full time

    **Job Description**: **Are you an experienced registered nurse, physiotherapist, occupational therapist, social worker (MSW), dietitian, or speech language pathologist seeking a rewarding career that cares for others, in a professional practice that cares for you? You’re looking in the right place.**: As a **Hospital Float Care Coordinator**, you will...

  • Float Care Coordinator, Temporary Full Time, Ottawa

    2 weeks ago

    Ottawa, Canada Ontario Health atHome Full time

    **Job Description**: **CARE AND BE CARED FOR - THIS IS YOUR HOME**: Are you an experienced registered nurse, physiotherapist, occupational therapist, social worker (MSW), dietitian, or speech language pathologist seeking a rewarding career that cares for others, in a professional practice that cares for you? You’re looking in the right place. As a **Float...

  • Part-time Administrative Assistant

    5 months ago

    Ottawa, Canada Coldwell Banker First Ottawa Realty Full time

    Job description Multi-office Real Estate Brokerage looking for a Part-time Administrative Assistant/Receptionist. We need a reliable person with a positive attitude that is comfortable working independently. **Hours & Location** - **Primarily evening shifts 4-8pm and/or weekends 9am to 4pm**: - Must be available to start shifts at 4pm on weekdays and 9am...

  • Team Assistant, Temporary Full Time, Central Ottawa Civic: Labelle or Bells Corners

    1 month ago

    Ottawa, Canada Home and Community Care Support Services Full time

    Job Description CARE AND BE CARED FOR – THIS IS YOUR HOME Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place. As a Team Assistant , you...

  • Bartender (Temporary Full-time)

    5 months ago

    Ottawa, Canada AccorHotel Full time

    **Company Description** Located in the heart of Canada's capital next door to the Parliament Buildings, the landmark Fairmont Chateau Laurier hotel in Ottawa is looking to fill a role of Bartender (Temporary Full-Time) **What is in it for you**: - Wonderful company culture - our colleagues are at the heart of all that we do - Food & Beverage discount of...

  • Service Advisor

    4 weeks ago

    Ottawa, Canada Audi Ottawa Full time

    The Mark Motors Group prides itself on being Ottawa’s Premium vehicle leader in both sales and service. Come join our Audi Ottawa location on Montreal Road and become a member of one of Canada’s Top Audi dealerships. We are focused on exceptional customer service and on developing our teams to be the best in the market. Come join our **Audi Ottawa**...

  • Assistant Service Manager

    5 months ago

    Ottawa, Canada Surgenor Truck Group (Ottawa) Full time

    _As a family owned and operated company for over 30 years, Surgenor Truck Group has built a solid reputation by providing superior quality products and services. When it comes to knowing trucks, no one does it better than the professionals at Surgenor Truck Group. There is a reason that Surgenor Truck Group has been recognized numerous times by Volvo, Mack...

  • Personal Support Worker

    5 months ago

    Ottawa, Canada Choice Homecare Full time

    **Position**: Personal Support Workers - Home Care Full Time and Part Time Available **Location**: Ottawa Central Team Choice has over a decade of experience since 2011 serving families in the Ottawa area. From companionship services through complex care, we help families by delivering customized and well-rounded care that honours their wish to stay home...

  • Full-Time Bilingual Receptionist

    6 months ago

    Ottawa, Canada Car-On Automotive Group Full time

    Join Our Team: Full-Time Bilingual Receptionist & Administrative AssistantLocation: Ottawa, ONCar-On Auto Sales, a family-owned beacon of excellence in Ottawa's and Eastern Canada's automotive scene, is on the lookout for a Full-Time Bilingual Receptionist and Administrative Assistant.Do you have a sunny personality that makes everyone feel at home? Are you...

  • Driver Helper

    5 months ago

    Ottawa, Canada UNITED PARCEL SERVICE Full time

    **Primary Job Posting Location**: Ottawa, Ontario Canada Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill +...