Travel Coordinator

Travel Coordinator - (13672)

Description

**Improve the processes of today**
**Define the best practices of tomorrow**

At Côté Gold, we focus on what we contribute, not just what we extract. We believe that in order for prosperity to be sustained, it must be shared, it must support the well-being of our employees and our communities, and it must be achieved with mínimal impact to the environment.

Côté Gold is being developed in partnership with the Mattagami First Nation, Flying Post First Nation and Métis Nation of Ontario, Region 3.

The open-pit gold mine is a joint venture between IAMGOLD and Sumitomo Metal Mining Co. Ltd. and is operated by IAMGOLD. We are located near Gogama, Ontario, with access to stable infrastructure and strong connections with our local communities.

**Accessing Opportunities at Côté Gold**

**Travel Coordinator (Based in Sudbury, ON)**

The **Travel Coordinator** will effectively and efficiently coordinate the travel arrangements for Côté Gold Project and Operational Readiness Teams. This includes arranging air and ground transportation, on-site and off-site accommodations, and orientation requirements for those travelling to the mine site and other areas as required, as well as to provide general administrative support to the Côté Gold teams.

**Key Responsibilities**

Area 1:
Oversee the travel and orientation arrangements for Côté Gold Team members and others as expected
- Coordinate domestic and international flights, hotel bookings, rental vehicles and other travel requirements for project and operational team, including consultants and other stakeholders; serve as a general resource and point of contact for travel related issues or concerns.
- Coordinate COVID-19 travel tests and ensure passengers receive results on time as required.
- Coordinate on-site accommodations and bus transportation; serve as primary contact between for Guest Service Agents, Busing Coordinator and Camp Managers.
- Research and inform passengers of travel requirements or restrictions.
- Arrange detailed travel plans and itineraries and compile additional documents upon request.
- Coordinate special travel including chartered flights, coach bus, town cars, taxis, etc. as needed.
- Receive, code and approve invoices related to travel and prepare for statement reconciliation.
- Liaise with Administrative Assistant for other travel needs.

Area 2:
Lead the development, implementation and documentation of business practices and policies related to the Côté Gold Travel Protocols.
- Implementation of processes, policies, systems and practices within Protocol function that maximize operational efficiencies and competitive advantage.
- Ensure protocol policies and procedures are distributed for implementation and develops or modifies procedures as needed.
- Identify strategies and key performance goals and act as an advisor to the direct reports; work to overcome challenges and barriers and minimize risk.

Area 3:
Provide general administrative support and basic level customer support.
- Demonstrate exceptional organizational skills and able to respond to multiple priorities.
- Coordinate training and site orientation requirements for new hires and site visitors.
- Maintain project and operational readiness teams’ rotation schedules.
- Track and maintain owner hours and complete reporting as required.
- Maintain inventory of offices supplies and PPE distribution.
- Assist with on-site and off-site events, including preparing agendas, presentations, catering, preparing meetings spaces, etc.
- Organize and maintain file system and file correspondence and other records as needed.
- Provide relief for Administrative Assistant as required.

Qualifications

**Minimum Requirements And Nice To Haves**

Minimum Qualifications, Formal Education, Certifications or Equivalents
- Minimum Grade 12 education
- Completion of a one or two year college program in office administration, travel or tourism or other related field would be an asset.

Work Experience - Nature & Length
- Prior working experience in travel/logistics/protocol industry with good working knowledge of ticketing and travel logistics.
- Previous experience working in the mining industry or camp travel logistics would be an asset.
- Experience with protocol matters is preferred.

Additional Qualifications - Competency Requirements
- Computer literate and proficient in Microsoft Office suite.
- High level of interpersonal skills to handle sensitive and confidential situations. This position requires demonstrated poise, tact, diplomacy and discretion
- High attention to details and excellent organizational skills.
- Ability to work with mínimal supervision and work with others in a team environment.
- Exhibit a high level of initiative, objectivity, integrity and commitment.
- Ability to manage fast-paced environment with demonstrated ability to handle the pressure of juggling multiple competing tasks and demands.
- Highly motivated and