Accounting Officer

3 weeks ago


London, Canada Brescia University College Full time

**STAFF VACANCY
- Brescia University College campus is situated on the traditional lands of the Anishinaabeg, Haundenosaunee, Lūnaapéewak _
- and Chonnonton Nations. This territory falls under the London Township Treaty and Sombra Treaty 1796, and the Dish with _
- One Spoon Wampum. Brescia University College accepts responsibility as a public institution to contribute toward revealing _
- and correcting miseducation as well as renewing respectful relationships with Indigenous Communities through teaching, _
- research, and community service._

Brescia University College a Catholic university college affiliated with Western University, is
Canada’s only women’s university. For over a century, the university experience at Brescia challenges students to lead
with wisdom, justice and compassion. Our student-centred institution is committed to providing women with a
transformative education as we prepare our students for life-long leadership. Our students benefit from a small,
supportive atmosphere at Brescia while having access to resources at Western.

Brescia is currently seeking an experienced and dynamic individual to fill a position as:
**ACCOUNTING OFFICER**
**(Full-time, Permanent)**

**Salary Grade 7 - $32.34 per hour
Reporting to the Executive Director, Strategic Initiatives & Growth, this financial position supports the efficient

operation of the Financial Services Department. The position is responsible for a wide variety of Financial Services

Department functions, including the main responsibility for accounts payable processing, as well as assistance with

accounts receivable and general accounting as needed. An accounting generalist, the Accounting Officer provides

support during peak periods of activity to the Controller, Accounts Receivable Officer, and Financial Aid Officer.

Because of the seasonality and cyclicality of the various Financial Services departmental functions, the Accounting

Officer's duties vary throughout the fiscal year. A high degree of professionalism and confidentiality is required at all

times.

**RESPONSIBILITIES (include but are not limited to)**:
**Accounts Payable Function (2-3 days weekly)**
- Collect and sort invoices for payment.
- Obtain proper authorization and coding for invoices from Budget Leads.
- Input into accounts payable module of accounting system and generate cheques.
- Obtain authorizing signatures on cheque runs and mail cheques out to vendors.
- Process EFT, electronic bill payments, as well as wire and visa payments via online banking system.
- Analyze invoices and deal with banking discrepancies.
- Assist in regularly balancing the accounts payable sub ledger with the general ledger.
- File of invoices and cheque stubs into accounts payable files.

**Controller Assistance**
- Support in the preparation of year-end working papers for external auditors.
- Support in month-end and year-end reconciliations, including monthly bank reconciliations for all Brescia bank

accounts.
- Administer meal plan processes including preparing and analyzing quarterly reports and explaining findings to

management.
- Pull and re-file audit samples for external auditors.
- Capital asset tracking: scanning invoices and other backup for capital asset additions and tracking by account, by

vendor and by project to enable fulsome capital asset reporting.
- Monthly reconciling of Financial Services and Hive departments cash receipts and credit card payments to the bank

and general ledger.

**Accounts Receivable Support During Peak Periods of Activity**:

- Collect and record non-student cash receipts, and process credit card payments, online payments, debit payments,

cheques and cash payments.
- Liaise with ancillary services regarding conference services and catering invoicing and payments received as

required.
- T4A creation/distribution (annually).

**Budgeting Support**:

- Provide support in the generation of development and monitoring reports.
- Work with cross functional teams within the organization on the development of yearly budget tracking YTD spend

and forecasting.
**Other Financial Services Administration**:

- Administer financial processes for parking services including preparing and analyzing revenue reports.
- Identifying files for shredding and ensuring confidential shredding occurs on a timely basis.
- Other duties as required.

**QUALIFICATIONS**
- A post-secondary diploma in accounting/bookkeeping or equivalent; working towards CPA designation would be

considered an asset.
- A minimum of three (3) years’ experience in a similar role, preferably in a post-secondary or educational setting.
- Prior experience related to computerized systems and processes to reconcile general ledger accounts.
- Ability to understand balance sheet and operational reporting.
- Proficiency with MS Office Suite products (Word, Excel, Outlook).
- Excellent time management skills and a demonstrated ability to organize and prioritize multiple tasks and meet

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