Assistant Acdemic Dept Manager

2 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
Monday - Friday, 8:30 am - 4:30 pm

**Education Level**
Bachelor's level degree in a relevant field or working towards a professional designation, such as a CPA, MBA, etc.

**Career Level**
3-5 years of supervisory or managerial experience

The **Assistant Academic Department Manager **is responsible for **supporting the Academic Department Manager (ADM) and Chair **in the strategic and operational management of an academic department with multiple functions including graduate and undergraduate programming, fee for service facilities, labs, and external partnerships. The Ast. Academic Department Manager has an integral role in supporting the department strategy and ensuring alignment with the strategic vision of the University, influencing the culture within the department, reinforcing university values and shaping the direction of the department offerings with a forward-looking perspective. Provides support to the administrative and operational leadership, visioning and strategic planning of a unit and human resources, space, curriculum, academic planning, advising and scheduling, and other strategic matters. In carrying out the position responsibilities, the Ast, Academic Department Manager collaborates with the academic leadership of the department and with central offices such as the Office of the Provost and Vice-President (Academic), the School of Grad Studies, the Office of the Registrar, Human Resources, Institutional Research and Analysis, ROADs, MILO, Finance, Facility Services. Provides analysis of the Department’s needs related to planning, resourcing and proposal development using detailed data analytics to develop and drive the Department’s strategy. The Ast. Academic Department Manager is **accountable to the Academic Department Manager (ADM) **of the department and may represent the ADM in discussions with the leadership of the faculty. Provides a link between incoming and outgoing faculty and staff on operational procedures and policy as they relate to undergraduate and graduate education and research administration, and advises on new initiatives or changes to policies and procedures at both the department and university levels. Plays an integral role in managing and overseeing all aspects of the Accreditation process. This includes supporting the administration of the annual Graduate Attribute measurement and collection process, as well as the preparation for the program visits. Participates on committees and meetings as they relate to all aspects of the Accreditation Board visits and Graduate Attribute processes. The Ast. Academic Department Manager could play an integral role in managing and overseeing the Internal Quality Assurance Process (IQAP) for both graduate and undergraduate programs. On a day-to-day basis, the Ast. Manager implements the policy decisions taken by the Department, Faculty, or University with respect to undergraduate and graduate students, and research administration, may represent the department/programs on university-wide committees, and provides leadership and direction to the staff who provide service to students in the undergraduate and graduate programs.

**Core Accountabilities**
Working alongside the Academic Department Manager, the Assistant Academic Department Manager will provide leadership and support to the following areas:

- Management of financial resources (operating, research, facilities/services, research institutes and centres) of the department.
- Implementation of the department strategy, while aligning with the strategic vision of the University.
- Overall management of the department’s infrastructure activities, including staff recruitment, human resources, finance, research, and teaching activities.
- Human resources management - provides significant support in human resources activity including hiring, onboarding, work assignment, conflict and performance management, disciplinary action, training, and development for direct reports.
- Physical resource management - space planning and tracking, inventory, and asset management. Serves as the backup contact for all security issues. Ensures building and equipment safety.
- Education Administrative Support - Managing the resources and infrastructure supporting education activities within the department with emphasis on academic planning, advising and development.
- Administrative support of research activity within the department including the management of grant funding and assisting with budgets and staffing inquiries where appropriate.
- Special Projects Committee Membership: Lead or participate in special projects and/or sit on committees as the department or faculty representative, both within the faculty, the broader University and in the community.
- Broad understanding of research, finance, Faculty and University initiatives.
- Knowledge and experience interpreting policies, procedures, and guidelines.
- Demonstrated leadership and management skills and be a proven s

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