Front Desk Receptionist

2 weeks ago


Oshawa, Canada Catholic Family Services of Durham Full time

Catholic Family Services of Durham (CFSD) is a non-profit, charitable organization with a strong reputation in the community for providing high quality, evidence-based psychotherapy, counselling and support services.

The mission of CFSD is to provide help, hope and healing to individuals, young parents, couples and families, regardless of beliefs. We do this through through evidence-based psychotherapy and counselling, education and support.

Since 1981, CFSD has been helping people in the Durham region, from all religious, cultural and ethnic backgrounds, to deal with a variety of issues including trauma, gender-based violence, couple and family conflict and mild to moderate mental health issues like anxiety and depression. CFSD is also a bilingual organization, and endeavours to employ bilingual staff.

**Opportunity**

Catholic Family Services of Durham is currently seeking a Front Desk Receptionist for a full-time permanent position. This individual will be responsible for a variety of administrative and reception duties in support of all divisions of CFSD, in addition to the incumbent performing receptionist duties for 707 Simcoe Street South.

The position is a 5 day per week position (35 hours), and offers pension contributions, paid sick and vacation time, and other wellness opportunities. Our staff are cohesive and we maintain a positive and proactive work environment.
- **The primary duties required for this position include, but are not limited to**:_

**Reception Duties**:

- Maintain a professional, helpful and friendly attitude.
- Maintain tidiness of reception and waiting room, including watering plants and stocking of community resources.
- Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
- Receive packages, deliveries and donations for agencies and notify appropriate personnel for pick up.
- Answer incoming calls; determine purpose of calls and forward calls to appropriate personnel.
- Provide callers and visitors with general agency information.
- Connect callers and in person guests requiring specific program or intake information, to Client Care Navigator.
- Provide general information to clients as per the Young Parent Community Coalition outreach program, and forward any specific inquiries to Client Care Navigator.
- Share information with employees regarding new and revised community programs and initiatives.
- Check voice mail and direct to appropriate staff member.
- Provide information and intake forms to new clients when they present in person.
- Provide tablet to in person clients as required for agency evaluations, and assist as needed.
- Assist clients with special circumstances i.e., of needed private space, video
- Process cash payments, submit to finance and send receipts to clients.
- Take outgoing mail to mailbox for mailing and arrange courier pick-up at the Oshawa and Ajax offices.
- Advise Facilities Manager on building issues as noted by clients.

**Administrative Duties**:

- Assist in the coordination of room bookings calendar, resolving conflicts, program bookings and ad hoc staff requests.
- Data entry as requested.
- Perform general administrative tasks for therapists and counsellors, such as file labels, photocopying, compiling of intake packages, etc.
- Provide back-up in the absence of other administrative personnel.
- Check agency exterior drop box and mailbox regularly and sorts and distribute correspondence as appropriate, including notifying appropriate staff of time sensitive mail such as those from CAS or from lawyer’s office. Scans and uploads documents as needed.
- As requested, assist with the booking of taxis/Uber for clients.
- Maintain pickup document folder.
- Perform other duties as assigned.

**SKILLS**
- Well organized
- Excellent people skills
- Proficiency with Microsoft Word, Microsoft Excel, and Outlook
- French an asset (able to speak, read and write)

**QUALIFICATIONS**

High School diploma or equivalent work experience required.
- **ONLY THOSE SELECTED FOR AN INTERVIEW WILL BE CONTACTED**_

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$25.47 per hour

Expected hours: 35 per week

**Benefits**:

- Company pension
- Flexible schedule
- On-site parking
- Paid time off

Schedule:

- Day shift
- Evening shift
- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

**Language**:

- French (preferred)

Ability to Commute:

- Oshawa, ON (required)

Ability to Relocate:

- Oshawa, ON: Relocate before starting work (required)

Work Location: In person

Expected start date: 2024-03-11


  • Front Desk Agent

    4 weeks ago


    Oshawa, Canada Holiday Inn Express & Suites Oshawa Full time

    **Job brief** We are looking for a pleasant **Front Desk Representative **to undertake all receptionist and clerical duties at the desk of our main entrance. You will be the “face” of the company for all visitors and will be responsible for the first impression we make. The goal is to make guests and visitors feel comfortable and valued while on our...

  • Front Desk Concierge

    4 weeks ago


    Oshawa, Canada The Bartlett Senior Living Full time

    **About Us** The Bartlett Senior Living is an independent living apartment building committed to providing well appointed, affordable & safe apartments for seniors within the community.. Our work environment includes: - Flexible working hours - On-the-job training - Relaxed atmosphere We're seeking an experienced Front Desk Agent with strong...


  • Oshawa, Canada The Bartlett Senior Living Full time

    **About Us** The Bartlett Senior Living is an independent living apartment building committed to providing well appointed, affordable & safe apartments for seniors within the community.. Our work environment includes: - On-the-job training - Relaxed atmosphere We're seeking an experienced Front Desk concierge with strong administrative and customer...


  • Oshawa, Canada Jensen Trailers Full time

    Exciting opportunity to join an established growing company **UNDER NEW OWNERSHIP**. We are hiring a full-time receptionist who is passionate about creating a lasting client experience. **Work Conditions and Physical Capabilities** Fast-paced environment, Work under pressure, Tight deadlines, Repetitive tasks, Attention to detail, Sitting or standing for...


  • Oshawa, Canada Jensen Trailers Full time

    **Languages** English **Education** Secondary (high) school graduation certificate **Experience** 2 years to less than 3 years **Transportation/Travel Information** Valid driver's licence **Work Conditions and Physical Capabilities** Fast-paced environment, Work under pressure, Tight deadlines, Repetitive tasks, Attention to detail, Sitting **Work...


  • Oshawa, Canada Durham Children's aid society Full time

    There is a part-time Switchboard Operator position available in the Oshawa office. The start date will be determined in consultation with the immediate supervisor. ***: This position provides the initial telephone contact for the Society. This position also provides a limited screening function and maintains various systems of operation to ensure quality...

  • Office Worker

    4 weeks ago


    Oshawa, Canada Orthodent Full time

    **Orthodent is your full service dental laboratory serving North America specializing in orthodontics. We have been in the business of making smiles since 1988.** **About the Role**: Orthodent is looking for an office receptionist who can be a team player and help support our busy day-to-day operations. **Responsibilities include**: - Customer service -...


  • Oshawa, Canada Courtyard by Marriott - Sunray hotels Full time

    The Night Auditor will play a pivotal role as the primary client contact, ensuring effective delivery of product and services through liaison between sales and operation departments, contributing to guest retention through personalized service and execution of company and brand initiatives. Job Functions: **Responsibilities**: - Prepare the daily night...


  • Oshawa, Canada Courtyard by Marriott - Sunray hotels Full time

    The Night Auditor will play a pivotal role as the primary client contact, ensuring effective delivery of product and services through liaison between sales and operation departments, contributing to guest retention through personalized service and execution of company and brand initiatives. Job Functions: **Responsibilities**: - Prepare the daily night...


  • Oshawa, Canada LZ Bookkeeping Full time

    **Job Type**: Part-time Part-time hours: 5-10 per week **Salary**: $16.00-$18.00 per hour Flexible Language Requirement: - French not required Schedule: - Monday to Friday Ability to commute/relocate: - Oshawa, ON: reliably commute or plan to relocate before starting work (required) **Education**: - Secondary School (preferred) **Experience**: -...


  • Oshawa, Canada Hanks Appliance Service Full time

    Scheduling appointments. Updating customers and manufacturers. Entering information in our Systems. Very Fast pace environment. Must be a fast learner. **Salary**: $16.00-$18.00 per hour Flexible Language Requirement: - French not required Schedule: - Monday to Friday - Weekend availability Supplemental pay types: - Overtime pay Ability to...

  • General Office Clerk

    4 weeks ago


    Oshawa, Canada Hanks Appliance Service Full time

    Scheduling appointments. Updating customers and manufacturers. Entering information in our Systems. Very Fast pace environment. Must be a fast learner. **Salary**: $16.00-$18.00 per hour **Benefits**: - Work from home Flexible Language Requirement: - French not required Schedule: - Monday to Friday - Weekends as needed Supplemental pay types: -...


  • Oshawa, Canada Durhamway Bus Lines Inc. Full time

    We are a local school bus company looking to hire an Oshawa Route Coordinator to join our team. This position entails coordinating school bus routes as directed from Durham Student Transportation Services. You will also be required to act as 'Front Desk Reception' to answer phone calls and driver questions at the front window. *Please note, you must be...

  • Office Coordinator

    5 days ago


    Oshawa, Canada Raise Full time

    Duties: - Manage and maintain office supplies inventory - Coordinate and schedule meetings, appointments, and travel arrangements - Assist with training and development programs for employees - Maintain and organize files, records, and documents - Manage calendars and schedule appointments for team members - Oversee the day-to-day operations of the office -...


  • Oshawa, Canada Infinite Healing Chiropractic and Wellness Centre Full time

    _Fax:_ 905-433-8144 - In person_: Teddy's Plaza, Unit 2A 245 King Street W Oshawa Ontario L1J 2J7 WE ARE LOOKING FOR THAT PERFECT FIT TO JOIN OUR AMAZING TEAM. Permanent Opportunity available in fast-paced, trusted Chiropractic practice located in Oshawa. No medical experience is required. We are currently seeking a highly motivated and independent...

  • Heavy Duty Cleaner

    4 weeks ago


    Oshawa, Canada FirstService Residential Full time

    As a Heavy-Duty Cleaner, you’ll be responsible for consistently maintaining the cleanliness of all interior and exterior areas of the property to ensure owner and guest satisfaction. **Shift Schedule**: Monday to Friday, 7:00 AM- 3:30 PM **Site Location**: Oshawa, ON **Compensation**: $ 17.25/ hour **Your Responsibilities**: The job duties listed are...


  • Oshawa, Canada Eagen Insurance Full time

    We are expanding and looking to add a Office Administrative Assistant to our team. **Responsibilities**: - Provide excellent customer service to patients and visitors - Schedule appointments and maintain the office calendar - Greet patients and check them in upon arrival - Assist with data entry and maintaining patient records - Handle billing and...


  • Oshawa, Canada TEAM Group Full time

    _**Job**_ _**Description**:_ - Entering orders into the purchasing system. - Match/Reviewing and entering packing slips - Maximo experience, SAP - Schedule overtime for weekends using web based program - TKS/Kronos or other payroll systems (ADP) - Prepare reports or spreadsheets using Google Docs/Excel. - Operate office equipment such as photocopier, scanner...

  • Light Duty Cleaner

    4 weeks ago


    Oshawa, Canada FirstService Residential Full time

    **Job Overview**: As a Light Duty Cleaner, you’ll be responsible for consistently maintaining the cleanliness of all interior and exterior areas of the property to ensure owner and guest satisfaction. Shift Times: Saturday and Sunday, 0800-1630 Location: Oshawa, ON **Your Responsibilities**: The job duties listed are typical examples of the work...


  • Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...