Secretary, Psychiatric Group Therapy Centre
2 weeks ago
Why Fraser Health?:
Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others?
Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of nearly 45,000 medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.
Effective October 26th, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.
Come work with dedicated health care providers who are enthusiastic and committed to provide quality healthcare to our clients/patients/residents. We invite you to find out why more than 95% of new employees recommend Fraser Health as an excellent place to work. Work hard and have fun while you do it.
Curious to learn what it’s like to work here? Like us on
**LinkedIn** (fraserhealthcareers) for first-hand employee insights.
Detailed Overview: Under general supervision of the Manager, Health Services or designate, performs secretarial duties and administrative duties for the Psychiatric Group Therapy Centre. Responsibilities:
- Performs secretarial duties such as screening incoming materials; prioritizing items for the attention of the department head or primary therapist; responding to inquiries by drafting correspondence for signature or referring to appropriate area.
- Types material such as correspondence, reports and documents utilizing various word processing software and computerized sytems by performing functions such as inputting patient information, maintaining registers, and typing from draft or general instruction and transcribing from dictaphone. Prepares various informational/resource packages by updating, photocopying, assembling and collating package brochures for distribution to the patient and/or family.
- Schedules appointments, meetings and determines urgency of requests in order to provide effective response for patient services or other inputs.
- Coordinates work flow by gathering information from files, directing referrals to appropriate worker according to predetermined criteria.
- Maintains records such as timekeeping attendance; departmental statistics, by utilizing various electronic databases and within established guidelines.
- Performs receptionist duties such as receiving and prioritizing incoming inquiries and directs to appropriate person or area; following established procedures, provides information to patients/families regarding resources available in the community/hospital when required.
- Sets up and maintains filing system for patient records and correspondence.
- Maintains levels of stationery, office supplies and resources according to pre-determined levels by methods such as photocopying, completing requisitons for signature and forwarding approved requisition to appropriate personel; maintains petty cash for department.
- Performs other related duties as required.
Qualifications:
**Education and Experience**
Grade 12, graduation from recognized secretarial program, including a recognized course in medical terminology and three years recent, related experience, or equivalent combination of education, training and experience.
**Skills and Abilities**
- Ability to keyboard at 60 w.p.m.
- Ability to operate related equipment.
- Ability to organize work.
- Ability to communicate effectively, both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
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