Casual Secretary

**Job Title**: Casual Secretary

**Job Type**: Required to be available to work a minimum of three (3) days a week.
**Location**: Kawartha Pine Ridge District School Board Education Centre
**Salary**: $24.34 per hour
**Start Date**: December 9, 2024
**Date Posted**: September 3, 2024
**Closing Date**: October 1, 2024 at 4:00PM
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**Who We Are**:
The Kawartha Pine Ridge District School Board (KPR) offers a world-class education for approximately 34,000 students in 87 schools. Spanning over 7,000 square kilometers, across diverse rural and urban communities in southeastern Ontario, KPR serves the Municipality of Clarington, Northumberland and Peterborough Counties, and City of Quinte West/Murray Ward.
The Board is situated on the traditional territory of the Michi Saagiig Anishinaabeg people, serving three vibrant Indigenous communities which include Alderville First Nation, Curve Lake First Nation and Hiawatha First Nation.
All positions in the Kawartha Pine Ridge District School Board support the school’s priority of student achievement and the Boards mission to educate our students to excel in learning, to succeed in life and to enrich our communities.
**Main Responsibilities**:
The purpose of the Casual Secretary is to provide, assign and monitor secretarial/clerical support and services to the school.
Performs clerical duties either electronically or on paper for the school, including records management, updating manuals, filing, maintaining administrative confidential files and preparing correspondence, reports, minutes, agendas, calendars, newsletters and various other documents;
Completes and verifies absence reports, time sheets, other HR related documents electronically and on paper;
Creates and maintains student information, registration and Ontario Student Record files including O.S.O.R. cards and responding to requests for information or transfer of records;
Maintains, reconciles and reports on petty cash, school bank account and school budget records;
Prepares and tracks requisitions (purchase and warehouse); receives, verifies and ensures delivery of purchased items, stocks and monitors office supplies and equipment requisitioning and repairs of equipment, with some minor troubleshooting; packaging and arranging shipment of outgoing materials. Maintains inventory records of school furnishings and equipment;
Provides reception services for school receiving calls and/or visitors, contacting parent(s)/ guardian(s) as required, meeting needs of students coming into the office, delivering messages/information to persons in the school and processing incoming and outgoing mail;
Records and stores medication for students, maintains and updates student health information.
Assists with arranging transportation of students including arranging daily pickup and drop offs for off-site events/trips and all required paperwork and reporting
Prepares report card data base creates teacher ’take home’ disks, importing student data and printing report cards
Performs other duties as may be assigned by the School Principal.

**Qualifications**:
High school diploma or equivalent;
At least one (1) year of recent, related work experience
**Recruitment Process**:
Successful applicants will be invited to participate in our assessment. Sessions for assessment will be held on September 17 - 18, October 1 - 2, and October 8 - 9.
Applicants who receive an advanced score on the assessment will be offered an opportunity to interview. Interviews will be taking place in person on October 15 -16, and 22 - 23. Those who are successful in the interview will have a start date of December 9, 2024.
The mandatory training dates for this position are taking place on December 9 & 16. This onboarding is a requirement for the position and is not offered on a regular basis. The expectation is that you will be available in person for these dates with paid self-paced virtual training being completed between December 10 - 15.
**How to Apply**:
**Our Commitment**:
First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
Persons with visible and/or invisible (physical and/or mental) disabilities;
Persons who identify as women; and
Persons of marginalized sexual orientations, gender identities, and gender expressions.
Kawartha Pine Ridge District School Board is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process please make them known when contacted and we will work with you to meet your needs.
A police record check, with a Vulnerable Sector Search and Pardoned Sexual Offenders Database Search dated within 6 months prior to the date of hire, is a requirement f