Education Administrative Coord

4 weeks ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
As an Education Administrative Coordinator, you will be responsible for the educational activities related to the Fellowship, Observership & Elective Programs. The Education Administrative Coordinator is the primary administrator and central resource to faculty, trainees, and Training Program Directors in the Division of Neonatology, Department of Paediatrics. You will work collaboratively with all partners while building professional relationships with SickKids and external organizations. Reporting to the Paediatric Business Operations Manager, you will liaise with colleagues across the Tri-Divisional Administrative Team (Haematology/Oncology, Neonatology & Endocrinology).

**Here¿s** what you¿ll get to do**
- Provide administrative support to the training programs and coordinate all educational activities related to Fellowship, Observership, and Elective Programs
- Coordinate the onboarding and offboarding (licensing, work permits, credentialing, contracts, HR administration, etc.) for all levels of trainees
- Schedule and coordinate trainee interviews, draft funding agreements, offer letters, and educational goals and objectives to meet organizational policies and procedures
- Prepare and collate trainee evaluations (ITARS) in support of learners' Entrustable Professional Activities (EPAs) for the Competency by Design (CBD) Program
- Manage databases for faculty, residents, and learners
- Develop and implement divisional program materials (orientation manual, schedules, information packages) in support of the yearly fellowship onboarding process
- Plan, organize and lead program events, fellowship intake and divisional budget meetings
- Provide support to the chief fellow, senior resident with on-call, clinic, and academic rounds and schedules
- Coordinate and manage divisional schedules/block rotations to ensure appropriate learners are scheduled to meet divisional requirements
- Review, respond and action fellowship, observership, and elective requests
- Schedule meetings with Program Director and trainees
- Participate and lead divisional meetings and provide detailed minutes to committees
- Maintain trainees' vacation, absences, conference requests, and provide regular updates to the Program Director
- Participate in educational development workshops (PGME training sessions)
- Collaborate with internal and external partners to ensure educational portfolios meet the needs and objectives of the program and the Royal College
- Responsible for the development and maintenance of divisional websites
- Plan and organize guest speakers, visiting lectureships, conferences, and symposiums while keeping within budgets and program deliverables
- Assist in the development of required departmental reports
- Organize and prepare financial reports, process invoice payments, P-card statements, call stipends, cheque requisitions, reimbursements, and honorariums

**Here¿s** what you¿ll need**
- Completion of a post-secondary degree, equivalent combination of education and experience
- Advanced knowledge in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint. Redcap knowledge is considered an asset
- Excellent organizational, problem-solving and communication skills (written & verbal)
- 2 - 3 years experience supporting and leading an education or administrative program
- Strong leadership and critical thinking skills with the ability to exercise discretion and confidentiality
- Participates as a collaborative team member and interacts with a wide variety of internal and external partners
- Attention to detail and demonstrated ability to manage tasks and deadlines in a fast-paced environment with many interruptions and competing priorities
- Creative, self-motivated, innovative and ability to demonstrate a high level of initiative
- Demonstrated excellence in organizing and prioritizing workflows
- Ability to solve problems independently and make sound judgments on sensitive matters
- Experience within a teaching hospital/academic environment

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