Tender Coordinator

7 months ago

Vaughan, Canada SmartCentres Full time

**Job Title**: Tender Coordinator

**Reports To**: Director, Cost & Commercial

**Department**: Construction

Position Summary

**Responsibilities**:
The specific duties and responsibilities for this position include but are not limited to the following:

- Tender Coordination:

- Utilize Autodesk Construction Cloud's TradeTapp platform to analyze and evaluate contractor qualifications, financial stability, and risk profiles. Provide comprehensive reports and recommendations based on TradeTapp assessments.
- Coordinate the entire tendering process, from design package execution to bid evaluations and contractor selection. Ensure compliance with internal policies, project deadlines, and regulatory requirements.
- Leverage Autodesk Construction Cloud's BuildingConnect and Build platform to efficiently manage project documents, including plans, specifications, and addenda. Collaborate with internal stakeholders and external contractors to ensure accurate and timely document distribution.
- Vendor Management:

- Maintain relationships with existing contractors and identify new potential vendors. Collaborate with construction and estimating teams to ensure the selection of qualified, reliable, and cost-effective contractors.
- Documentation and Reporting:

- Prepare and maintain accurate documentation throughout the tendering process, including RFPs, bid evaluations, contract summaries, and correspondence. Generate regular reports and updates to project stakeholders.
- Cross-functional Collaboration:

- Collaborate with various internal teams, including project managers, legal counsel, procurement, and finance, to ensure seamless execution of the tendering process and adherence to organizational policies.
- CCDC Contract Management:

- Utilize your in-depth knowledge of CCDC contracts to review, interpret, and administer contract terms and conditions throughout the tendering process.

**Academic/Professional Requirements**:

- Civil Engineering Degree is preferred.
- Additional designation and/or certification is considered an asset.

**Required Skills/Experience**:

- Minimum 2 years’ experience in related construction profession as tender coordinator or estimator.
- Understanding of construction drawings and specifications.
- Excellent oral and written communication skills and must possess the ability to effectively communicate across all levels of management within the Company as well as outside the organization.
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving abilities.
- Effective communication and interpersonal skills to collaborate with internal and external stakeholders.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- Proficiency in utilizing Microsoft Office Suite, including Word, Excel, PowerPoint, and Planner.
- Experience in working with SharePoint for document management, collaboration, and version control.
- Proficiency in utilizing Autodesk Construction Cloud suite, with a focus on TradeTapp and BuildingConnect will be consider an asset.

Values
The Tender Coordinator must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Tender Coordinator shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the Trust’s interests. The Tender Coordinator shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. The Tender Coordinator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.

We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.

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